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Financial Management Guidelines for JCI Projects Hosting by LOMs

Guidelines for managing finances of JCI projects hosted by LOM(s), including submission procedures, templates, and payment instructions. Ensure compliance for smooth processing.

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Financial Management Guidelines for JCI Projects Hosting by LOMs

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  1. Treasury guideline 2014

  2. NOM projects hosted by LOM(s) Financial Budget • Follow the template • Email softcopy to NHT at least 14 days beforeNOM board meeting (see NOM calendar) • Hard copy must be signed by Project Chairman, Project Treasurer and NOM supervising officer • State the name of the hosting chapter(s)

  3. NOM project hosted by LOM(s) IE statement • Submit your IE statement and all supporting documents within 3 months after project completed. No EI if it’s not completed and adopted by NOM board within that. • Follow the templates of IE statement, income list and expenditure list • Attach original invoices and receipts as supporting documents (if not already given for check request reimbursement) • Please have all loose pages / piece of receipts numbered properly and stabled as needed.

  4. NOM project hosted by LOM(s) IE statement • Send the full set original hard copy to NHT’s pigeon hole at least 14 clear days before the board meeting (refer to NOM calendar) for checking • Email NHT, copy respective NOM SO and area senior excom to notify and confirm • Only those IE statement (and supporting provided) confirmed by NHT can be presented to the NOM board for adoption

  5. Cheque request • Fill in cheque payable name, amount and date • Circle which area to be debited • Clearly state the description and have respective numbering if more than one item • Fill out your own information, sign and if you are not payee, please put payee contact number • Endorse by respective area senior excom (NGLC or NEVP) • Hand it to NHT • Cheque shall be issued in 2 weeks time

  6. Cheque request • Please use one form for one area • Original copies (if not attached to IE statement of NOM projects already) • If the cheque is for payment to vendor, you require COS to mail the cheque for you, please state • If put the form in NHT’s pigeon hole, please email / call / whataspp to notify him

  7. Some reminders Payments to NOM • Most NOM invoices have 45 days payment terms and invoices are placed in your LOM mailbox. 5% penalty applies to all late payments. • Always write invoice numbers on the back of your cheques • Place the cheque in the NOM mailbox (next to photocopier) • Receipts will be placed in your LOM mailbox in 2 weeks Keeping your books • Always have your project chairmen / treasurers report within 2 months with IE statements and all supporting documents • Keep all original invoices and receipts and be well organized • Don’t wait til next year….

  8. Questions • Visit www.jcihk.org > Area & Commissions > Treasury > Treasury Guideline • You may also contact Jade Chan National Honorary Treasurer Jade.chan@jcihk.org 91691977 Teresa Poon National General Legal Counsel Teresa.poon@jcihk.org 95520621

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