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ISIS and High Point. Using ISIS Gradebook with High Point. I. To set up your “Grade Point Values” for your classes, follow these steps: 1. Click on in the ISIS menu. 2. Select a class by clicking on its Course ID.

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I. To set up your “Grade Point Values” for your classes, follow these steps:

1. Click on in the ISIS menu.

2. Select a class by clicking on its Course ID.

3. Click on in the Gradebook menu.

4. Click on under the

“Options” sub-menu.

5. Select “AF” (Academic Final) from the drop-down menu at the

right of the screen. Click on to make this change.

6. Change the “Lower Limit” for each grade to conform with the High Point

grading scale by typing in new values. The values included in this graphic

are only suggested values:

A = 86.0

B = 75.0

C = 70.0

D = 69.99*

F = 0.

*Note that the values listed above are meant to conform

with the 4-point rubric and with the 70%-or-better passing

requirement of the High Point series. The letter grade “D” may be changed to an “F” if the teacher decides

that the student is not meeting the standards. For more discussion on grading, see “Suggested Grading

Scales” discussion on Pages 16 and 17.

7. Click on when you are done with this “Grade Point Values” page.

II. To set up the “Assignment Categories” for your classes, follow

these steps:

1. Click on in the Gradebook menu.

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2. Find the “Category” list on the left side of the screen. Remove

categories from the list which you don’t want as part of the

Gradebook. To do this, click on on the right side of

the screen, then click . When you are done removing

categories, click on .

3. Select “AF” (Academic Final) in the “Category Group”

for your class in the drop-down menu. This will ensure

that the grades in the class will be calculated

cumulatively across the grading periods.

5. Assign percentage weights for each category by typing them into the “% Weight” box.

Click on . Below is an example of categories and weights.

6. To add categories, click on at the bottom of the screen. Type in a new

category in the “Custom Category” box. Remember to choose “AF” in the “Category

Group” from the drop-down menu. Then click on . Assign percentage weights

for each new category, and then click on . In the example below, the

percentage weights for the LAAs, the Unit Tests, and the Unit Writing Projects reflect

the District guidelines for the High Point portfolio.

Note that you will not be able to change the title of a

category later without erasing the assignments recorded

under the category.

4. Set the Grade Calculations to “Use Weights” in the sub-menu by clicking on the radio

button. This will allow you to set the percentage weights for each category to reflect

the High Point grading requirements.

Click on .

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III. To add assignments to the categories, follow these steps.

1. Click on in the Gradebook menu.

2. Click on at the bottom of the screen. Type in the date the assignment was

assigned in the “Start Date” box. In the “Due Date” box, type in the date for the end

of the grading period in which the assignment falls.

3. Click on “Yes” to show the assignment will be “Graded,” and then type in the maximum

amount of points for the assignment in the “Max Points” box.

4. Select the “Category” from the drop-down menu under which the assignment will be

saved. Type in an assignment title in the “Assignment” box, and then type in a short

description of the assignment if desired. Below is an example.

5. Click on at the bottom of the screen. Then click on .

6. To score the assignment, click on at the bottom of the screen.

Then type in the score for each student in the

“Assessment” column. Click the “Exempt” box

to exempt students from the assignment

if necessary. Then click on .

Note: Exempting assignments from the final grade may be necessary when calculating a student’s

final grade for promotion purposes. Examples of exempting grades for promotion purposes in

High Point are provided later in this manual.

Note: When creating grade reports for a student or for an entire class, Gradebook asks that you select the “Week

Ending” date from a menu to determine which grades are to be included in the grade report. (See Page.10, No. 4.)

Gradebook assigns the Saturday of each week as the “Week Ending” date to ensure that all grades in the school

week are included in reports. For this reason, use a calendar to find the “Week Ending” Saturday at the end of the

marking period, and type this into the “Due Date” for each assignment given within that marking period. By doing

this you will be able to create, view, and print out reports for a class or for a student in which all the assignments

are grouped together on a single page. In addition, you will be able to create reports by the week, by the marking

period, or by the semester, depending on which dates you choose.

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7. The “Sort by” drop-down menu on this screen will allow you to sort the assignment

in a number of ways. Select one

and then click on . Click on

when you have finished with

this screen.

IV. To edit an assignment, follow these steps:

1. Click on in the Gradebook menu.

2. Click on the title of the assignment under the “Assignment” column.

3. Click on at the bottom of the screen. Make the changes, then click

on to save the changes made.

V. To delete an assignment, follow these steps:

1. Click on in the Gradebook menu.

2. Click on the title of the assignment under the “Assignment” column.

3. Click on at the bottom of the screen. Read the warning, double-

check that you have selected the correct assignment to be deleted, and then click

on to delete the assignment.

VI. To exempt an assignment, follow these steps:

1. Click on in the ISIS menu.

2. Select a class by clicking on its Course ID.

3. Choose a student from the “Class Roster.”

4. Click on on the far right of the screen for this student.

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Exempt

5. Sort the student’s assignments by “Category” in the “Sort by:” drop-down menu

at the right of the screen, and click .

6. To exempt the student’s two lowest LAA scores, for example, click on the “Exempt”

boxes next to these LAAs. Click at the bottom of the screen to save changes.

7. Note the change in the student’s “Weighted Average (Term Grade)” at the bottom

of the screen after you exempt the two assignments.

VII. Adjusting Gradebook to reflect the High Point promotion requirements:

In order to meet the High Point series guidelines, it may be necessary to exempt

assignments in order to assess whether a student has met the standards for promotion.

Exempting a grade means that the grade will not be counted as part of the student’s final

average. Refer to the “High Point Assessments and ELD Assessment Portfolio Alignment”

page in the High Point Student Assessment Booklet at the appropriate level to determine

which grades should be included in the student’s final grade for promotion.

VIII. Example of Adjusting Gradebook to reflect the High Point promotion

requirements:

The “High Point Assessments and ELD Assessment Portfolio Alignment” page in the

Advanced ESL 3 Student Assessment Booklet sets out the promotion guidelines for

Advanced ESL 3 as follows:

slide7

High Point Student Assessment Booklet, Level C

Below is a sample entry from Gradebook for an Advanced ESL 3 student. Note

that the student’s “Weighted Average (Term Grade) is “81.35,” a letter grade of “B.”

= B

slide8

= B

In order to determine whether the student has met the District High Point guidelines

for promotion to the next level, it may be necessary to exempt grades that are not part

of the District High Point guidelines for promotion.

In this example, the lowest two of the six LAAs have been exempted. The Unit Test

scores for Units 1 and 2 have also been exempted as the promotion guidelines for this

level of High Point focus on the Unit 3 Unit Test score, as it is the last unit test in this level.

In addition, all the scores for the Writing Assessments have been exempted except for the

two highest High Point Writing Assessment scores. Finally, the scores for the “Classwork”

and the “Homework” categories have not been exempted as they represent 10% of the

student’s final grade under the District High Point guidelines.

While only two grades have been included for the “Classwork” and “Homework”

categories in this example, these two categories may in fact include dozens more grades,

including Selection Tests, Practice Book assignments, Teacher Resource Book exercises,

teacher created quizzes, oral presentations, etc. Regardless of the number of scores

included, Gradebook still cumulatively calculates these categories as only 10% of the

student’s final grade.

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Note: Make certain you have selected

“AF” in the drop-down menu.

IX. To publish grades, follow these steps:

1. Click on in the ISIS menu.

2. Select a class by clicking on its Course ID.

3. Click on in the Gradebook menu.

4. Click on the radio button on the far right of

the screen for the grade you want to publish.

5. From the “Category Group” drop-down menu, select a grade type.

6. Click on at the bottom of the screen.

7. Check the published grades. Type in a new

grade in the “Override” box if necessary.

Note: the grade typed in the “Override Grade” box will

override the earlier grade and will be the grade published

by Gradebook.

8. When you are satisfied with the grades, click on at the bottom of the screen.

9. To add “Competency-Related Grades”

[Work Habits- ‘WH’ and Cooperation-

‘CP’], click on at the bottom of

the screen.

10. Type in the “Competency-Related Grades” (‘E,’ ‘S,’ or ‘U’], and click on

when you’re done. To make changes, click on “Edit” at the bottom of the screen.

X. To a create report for a marking period, follow these steps:

1. Click on in the ISIS menu.

2. Select a class by clicking on its Course ID.

slide10

3. Click on in the Gradebook menu.

4. Click on “Please Select” at the top

of the screen.

5. Select “Grades” in the drop-down menu.

Then click on .

6. Click on .

On the “Class Assignments and

Grades Report” page that appears,

select the correct information for the

class using the windows and

scroll-down menus.

7. Click on either “Detail” to create a report with the titles of the assignments and

the student’s grades for the assignments, or click on “Summary”

to create a report with the titles of the categories and the student’s

percentages and grades for the categories.

8. Click on to have ISIS create the mark report for you on your computer.

Check the information in the report, and print it if desired.

Note: The date you select in the “Week Ending(s)” box will create a report

which includes all the assignments recorded for the week ending with that

date. If you used the last day of the marking period as the “Due Date” for assignments within a marking period

when you added your assignments (See Page 4, No. 2), selecting that date now will create a report including all

the assignments recorded for that marking period.

XI. To a create report for a semester, follow these steps:

1. Click on in the ISIS menu.

2. Click on “Please Select” at the top

of the screen.

3. Select “Grades” in the drop-down menu.

Then click on .

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4. Click on .

On the “Class Assignments and

Grades Report” page that appears,

select the correct information for the

class using the windows and

scroll-down menus.

5. Click on to have ISIS create the semester report for you on your computer.

Check the information in the report, and print it if desired.

Note: More than one date can be selected in

the “Week Ending(s)” box by selecting one

date, and holding down the control key (Ctrl)

while selecting a second (or more) dates. An

entire semester can be displayed in a report

by selecting the ending dates for each of the

four marking periods.

XII. To a create report for a single student, follow these steps:

1. Click on in the ISIS menu.

2. Click on “Please Select” at the top

of the screen.

3. Select “Grades” in the drop-down menu.

Then click on .

4. Click on .

On the “Student Assignments and

Grades Report” page that appears,

select the correct information for the

class using the windows and

scroll-down menus. Type in the

“Begin Date” and the “End Date”

to include all the assignments you

want to appear in the report. Type

in the ISIS student ID in the box.

5. Click on to have ISIS create the student’s report for you on your

computer. Check the information in the report, and print it if desired.

slide12

Gradebook or GradeMAX?

The previous pages have described how to record grades for a High Point class using

the ISIS Gradebook option. A second option for recording grades on ISIS is GradeMAX.

GradeMAX is more convenient as it allows you to make changes and record information

in a student’s record without having to move between windows. That is, GradeMAX allows

the user to access all the class information from Gradebook in one window. GradeMAX

also offers more choices in filtering and viewing the information.

To use GradeMAX, the “Grade Point Values” and the “Assignment Categories” for the

class have to be first set up in Gradebook as described earlier. (See Pages 2 through 3.)

Once this is done, the GradeMAX option can be selected by clicking on in the

Gradebook menu.

Note, however, in order to use the GradeMAX option, the computer you are using must

have the Java Runtime environment 1.4.2 or higher installed and enabled. If your computer

does not have this software, a link will appear inviting you to download the Java Runtime

environment free of charge.

  • I. To use the GradeMAX option, follow these steps:
  • 1. Click on in the ISIS menu.
  • 2. Select a class by clicking on its Course ID.
  • 3. Click on in the sub-menu
  • 4. When GradeMAX has finished loading, the screen will look similar to this:

12

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II. To use the “Filter” option, follow these steps:

1. Click on “Filter” in the GradeMAX menu to ‘filter’ (that is, to select) what will appear

in the GradeMAX window.

2. Information for students, for example, can be filtered by placing the cursor on “Students,”

and information for assignments can be filtered by placing the cursor on “Assignments.”

3. Selecting “Set Constraints” under “Students”

brings up a Java Applet Window which

allows you to filter what is to appear in the

GradeMAX window. Select the desired

criteria and then click on .

4. A separate Java Applet Window will

allow you to filter assignments under

“Assignments” to include a range of

dates, grading periods, category groups,

or categories.

5. Double-clicking in the GradeMAX window headings will change the order in which the

information is displayed. For example, double-clicking in the “Student Name” heading will

change the displayed names in either ascending, or descending, alphabetical order.

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III. To use the “View” option, follow these steps:

1. Click on “View” in the main GradeMAX menu to select the student information to be

displayed in the GradeMAX window.

2. Click on the radio button next to each of the seven choices to select the information

to be included in the GradeMAX window for each student in the class.

IV. To “Add Assignments,” follow these steps:

1. Assignments can be added by clicking

on “Add Assignments” under “Assignments”

in the GradeMAX menu. A Java Applet

Window will appear, allowing you to add

assignments as well as to add the assignment

parameters. Click on the

box to save your added assignments.

V. To score assignments, follow these steps:

1. Put the cursor in the column under the assignment

to be scored in the GradeMAX. Type in the grades

and press the “Return” key.

2. Click on to “refresh” (that is, to update)

the student’s weighted average as new scores are

added.

3. Click on to save your work.

slide15

VI. To “Edit Assignments”, follow these steps:

1. Assignments can be edited by placing the

cursor on the title of an assignment in the

heading of the GradeMAX window and

right-clicking the mouse. A drop-down menu

will appear which allows you to add, edit,

and delete assignments. You can also

change the way assignments are displayed in the GradeMAX window from this menu.

Click on the box to save your work.

Note: If you do not have a mouse with the “right-click” option, this drop down menu can be accessed by placing

the cursor on the heading in GradeMAX, holding down the control key (Ctrl) while clicking once.

VII. To change how scores are displayed, follow these steps:

1. Click on the arrow in “Score Display Options” box in the main GradeMAX menu.

2. Select the display format from the drop-down menu. Scores can be displayed as either

raw scores, percentages, or letter grades. Observe the changes under the assignments

in the GradeMAX display window as you make your selection.

Note: GradeMAX defaults (returns) to the “Show Percentages” option when you close GradeMAX, so you will

have to change the “Score Display Option” each time you open GradeMAX if you want information displayed

as raw scores or letter grades.

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Suggested Grading Scales

ISIS , like most grade recording software, requires that you set up “traditional”

grades (A through F) with values that add up to 100%. This will be necessary in any

case for High Point as we use a 100-point scale for our Selection Tests and Unit Tests,

and we must use these “traditional” letter grades for publishing grade reports with ISIS.

However, High Point also requires that we use the 4-point scale for Writing

Assessments and for LAAs. Grade recording software automatically distributes these

4-point values over the 100-point scale as you type them in. Thus, we get:

4 = 100

3 = 75

2 = 50

1 = 0

A difficulty arises from recording the scores from a 4-point rubric in a 100-point scale.

Notice that a score of “3” on the 4 pt rubric is automatically converted to a “C” by the

grade recording software. [ “3” = 75, a “C” on the 100-point scale.] This throws off the

student’s “Weighted Grade” which is used by the software to calculate and publish a

student’s “Final Grade.”

Below are two suggestions for adjusting grades in the ISIS program to try to

overcome this mismatch between the 4-point scale and the 100-point scale.

Suggestion 1: Adjusting the Point Distribution in the Software Set-up

As has been done with the example class in this manual, you may want to make an

adjustment to the point spread as you set up the “Grade Point Values” in the “Class

Information” section of Gradebook. Make this adjustment as you set up the “Lower

Limits” for the grades in the class. (See Page 2, No.6.) Don’t forget to first select “AF”

in the “Grade Type” menu! Type in these lower limits for each grade:

A = 86

B = 75 [Note: a “3” = 75, which is recorded as a “B”]

C = 70

D = 69.99

F = 0

This adjustment to the grading scale would align the 4-point scale with the

100-point scale. If necessary, any final grade can be adjusted using the “override”

option. (See Page 9, No. 7.) For example, the letter grade “D” could be changed to“F” before the grades are published, using this “override” option in ISIS. This would

be done to meet the District guidelines for High Point which state that a grade of 69%

or less is a failing grade.

slide17

Suggestion 2: Converting the 4-point Rubric to Match the 100-point Scale

Another suggestion to adjust for the discrepancy between the 4-point scale and the

100-point scale is to “convert” the scores on the 4-point scale to match the 100-point

scale before you enter the marks in the grade recording software. This is done a

follows:

4 = 90 - 100

3 = 70 - 89

2 = 60 - 69

1 = 0 - 59

While the student’s paper would carry the 4-point rubric score, this score would be

entered into Gradebook using its converted score. For example, a “3” on an LAA would

be converted to an 85 as it is entered in Gradebook. If desired, the wide range of points

for a “3” (70 to 89 points) would allow the teacher to assign “3+,” “3,” and “3-” as

grades to more accurately represent the student’s effort.

Deciding on a Grading Scale

The choice of how to set up a grading scale for a class is left up to the you, the

teacher. How you ultimately reconcile the 4-point scale used with High Point Writing

Assessments and High Point LAAs with the 100-point scale used by ISIS in its Gradebook

software is your decision. Remember, though, to make sure that the grading scale you

choose accurately reflects the efforts and abilities of your students.