GRADEBOOK

1. GRADEBOOK Managing online grading and attendance Hudson County Community College • August 2012

2. You will need: If you do not have access to your MyHudson portal, please follow up with your respective Department. Access to the internet Access to your MyHudson portal

3. You will learn to: View your semester schedule and class rosters Set up your Gradebook Submit grades and attendance

4. Benefits of Gradebook: One access point for grades and attendance (versus Web for Faculty & Online Attendance) 24/7 accessibility to input grades and attendance Changes in real time Attendance that accounts for no-show students Ability to change grades

5. MyHudson Portal Log On: From www.hccc.edu, click MyHudson

6. MyHudson Portal Log On:

7. Getting Started From Faculty landing page, click “Faculty”

8. Semester Schedule: Step 1 Click “My Class Schedule”

9. Semester Schedule: Step 2 Choose a term, then click “Submit”

10. Semester Schedule: Step 3

11. Semester Schedule: Note

12. Class Roster: Step 1 Close by clicking “X” Click “Class Roster”

13. Class Roster: Step 2 Click on class in blue text OR choose the term, then hit “Submit”

14. Class Roster: Step 3

15. Class Roster: NOTE

16. Gradebook Set Up Before you can submit grades or attendance, you must set up your Gradebook for each section, every semester

17. Gradebook Set Up: Step 1 Click on “Gradebook”

18. Gradebook Set Up: Step 2

19. Gradebook Set Up: Step 3 Click on “Setup Wizard”

20. Gradebook Set Up: Step 4 Only use Option 2 Go to Option 2 Select “HCCC Gradebook” Hit “Submit”

21. Gradebook Set Up: Step 5 Do not use Steps 1-6 Hit “Submit”

22. Gradebook Set Up: Step 6

23. Attendance Overview Meeting dates automatically populate based on section meeting days Set attendance status for entire class or individuals Attendance reporting impacts Financial Aid award status and international student compliance

24. Attendance Note Online sections will not be able to enter attendance via Gradebook. For assistance with attendance for online sections: Center for Distance Education (CDE) - Corey Vigdor, cvigdor@hccc.edu

25. Entering Attendance: Step 1 Click “Gradebook Select Section” then choose a class from above

26. Entering Attendance: Step 2 Click “Attendance”

27. Entering Attendance: Step 3 Click on the date to be entered

28. Entering Attendance: Step 4 Status column = student’s Registration status. N = “Registered” A= “Registered” D= “Dropped” W = “Withdrawn” You can mark entire class Present or Absent Or mark/edit individually by student

29. Entering Attendance: Step 4 You can mark entire class Present or Absent Or mark/edit individually by student

30. Entering Attendance: ALERT Use only Present and Absent (No Excuse)

31. Entering Attendance: Step 5 If setting status for entire class, choose from dropdown click “Submit”

32. Entering Attendance: Step 6 “Present” status set for all students. If ok, click “Submit” or edit individuals and click “Submit”

33. Entering Attendance: Step 7 Click “Return to Gradebook”

34. Entering Attendance: Step 8 Click “Attendance Report”

35. Entering Attendance: Step 9 Status indicates student’s Registration status. N = “Registered” A= “Registered” D= “Dropped” W = “Withdrawn” Last Date Present= Last date you recorded student as present

36. Entering Attendance: Step 10 Click “Detail” to see attendance for one student Click “Return”

37. Entering Attendance: Step 11 Click “Back to Gradebook Menu”

38. Attendance Reminders If you have paired sections (i.e. ESL 021/031; ENG 101/096) you must submit attendance for both sections Follow up with your Department regarding specific attendance policies. For some courses, 3 or more absences result in failure The “Never Attended” flag is located under grading, not attendance.

39. Grading Overview Open 24 hrs during dates specified by Academic Calendar Must be verified by Registrar’s Office before grades become viewable by student or printed on transcript Account for students who never attended or stopped attending (reportable by Financial Aid)

40. Entering Grades: Step 1 Click “Midterm Grading”

41. Entering Grades: Note INCORRECT CORRECT

42. Entering Grades: Enter grade, last date of attendance and/or check “Never Attended” Click “Submit”

43. Entering Grades: Step 2 Enter grade, last date of attendance and/or check “Never Attended” Click “Submit”

44. Entering Grades: Step 3 The system will alert you if you enter an invalid grade type. Reenter acceptable grade values, then hit “Submit.”

45. Entering Grades: Step 4

46. Entering Grades: ALERT Columns “GB Current %,” “GB Current Grade” and “GB Current Blank Scores” are not to be used with the HCCC Gradebook template.

47. Entering Grades: Step 5 For Final Grading: Midterm Grades, Last Date Attendance and Never Attended will carry over from your Midterm Roster A B C F

48. Entering Grades: Step 6 Enter grade, last date of attendance and/or check “Never Attended” Click “Submit”

49. Entering Grades: Step 7

50. Entering Grades: ALERT You can assign “I” incomplete grade. But do not use the “Expire Date” column.