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Annual General Meeting Assemblée Générale Annuelle

Annual General Meeting Assemblée Générale Annuelle. January 11, 2014 Montreal 1 pm (ET) 13h (HE) by webinar technology.

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Annual General Meeting Assemblée Générale Annuelle

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  1. Annual General MeetingAssemblée Générale Annuelle January 11, 2014 Montreal 1 pm (ET) 13h (HE) by webinartechnology

  2. BoardMembersMembres du CAChair John Nisbet (regrets) Président Vice Chair Dean Cattell Vice président Secretary Lyse Boyce (regrets) SecrétaireTreasurer Sylvain Marcoux Trésorier Administrator Jean Vezina DirecteurAdministrator Haven Holsappel-(regrets) Non voting Directeur

  3. Agenda

  4. Call to orderOuverture de la séance

  5. Roll CallAdoption de l’ordre du jour

  6. Approval of minutes from 2012 AGMAdoption du procès verbal de l’AGA 2012

  7. Chair’s report and Strategic Plan reviewRapport du président et revue du plan stratégique Sylvain Marcoux, Treasurer-Trésorier

  8. “You cannot perceive beauty but with a serene mind” Henry David Thoreau “Often our minds are like a switch on a short-wave radio: when the switch is set to “a broadcast”, all we can hear is our own voice talking. We can’t really hear until the switch is turned to “receive “. Similarly, a busy, chattering mind is always in “sending mode”. The noise of our own mind prevents us from deeply experiencing and learning from the world around us. When you are out in nature, be sure to take time to let your mind stop describing, analyzing, evaluating. Simply let it witness and appreciate what your senses bring to its attention. Joseph Cornell - Listening to Nature

  9. The Leave No Trace Program is a wonderful well thought out program that when practiced, enhances the outdoor experience for everyone. You as an individual when applying the seven principles will have a more full filling experience, and of course others will benefit from your stewardship.  Places in nature, available for recreation, are finite. We need to take care of them, when we enjoy them, not only for our own benefit, or the benefit of our contemporaries, but for future generations. Ceci est mon dernier rapport pour une AGA STC, en tant que président du conseil d'administration. C’est également une reconnaissance de la qualité du travail accompli par plusieurs personnes, ainsi que d'un appel à un soutien supplémentaire. While the LNT program is excellent, and there is considerable interest in it in Canada, and rightly so, LNTC has continued to struggle to secure stable funding to cover core expenses.  LNT Canada, needs about $3,000 a month to cover Staff Salary and other basic operating expenses. Our monthly income is not raising that amount.

  10. Increasing core funding, has been, since our last AGM in June 2012, a constant goal.  To that end, and also for the day to day running of LNTC, a great deal of gratitude is to be given to Bernadette Hanoul.  Elle s’est avérée être une grande aide pour Sans Trace Canada, et une employée extrêmement précieuse. Thank-you Bernadette. Merci beaucoup, beaucoup.  I also want to thank Board Member, Lyse Boyce, who like me, has served the maximum time allowed under our by-laws as a Board Member and is resigning effective the 11 January 2014 AGM.   Pour les autres membres du conseil, merci pour votre temps et efforts pour soutenir Sans Trace Canada. Je vous souhaite bonne chance dans ce qui semble être encore un avenir financier difficile pour Sans Trace Canada.

  11. Some of LNT Canada’s accomplishments since the last AGM are to be recognized. Our Authorized Provider Model for the delivery of Master Educator Courses is up and running.  The important training aid, the Peak Pack have been translated and produced in French.  Last spring the membership of Mountain Equipment Coop - in their annual vote for their Board of Directors, overwhelming showed support for Leave No Trace Canada. Thank-you each and every one of you.  I also want to acknowledge the continued support of our parent organization, Leave No Trace Center, in the US. The considerable but excellent work they do is a great support to the program here in Canada. 

  12. As I see it, immediate, significant goals to help LNTC, include, increasing membership. Every single membership taken out helps. Increasing partnerships. Increased partnerships not only help stabilize funding but also help promulgate LNT practices. We want to set up an insurance scheme for Master Educators to run trainer Courses. We need to secure stable funding for basic expenses. Then we can continue to develop the Leave No Trace Program as it will best be used by those recreating in the Canadian outdoors. In a busy world, in a busy society, please take time to enjoy at least some of what nature has to offer. Please do what you can to take care of our natural world and to help others do the same. Please continue to support Leave No Trace Canada, and encourage others to do the same.

  13. Strategic Plan ReviewRevue du plan stratégique Sylvain Marcoux, Trésorier

  14. STRATEGIC GOALS 22014-2016 OBJECTIFS STRATEGIQUES 2014-2016 Secure stable funding. Assurer un financement stable. 2. Encourage, facilitate and support training activities. Encourager , favoriser et supporter les formations 3. Increase our capacity to act as the Keystone for Leave No Trace activities in Canada. Augmenter notrecapacitéd’agir en tantqueclé de voûte de activités Sans Trace au Canada

  15. STRATEGIC GOAL #1: Secure stable funding OBJECTIF STRATEGIQUE# 1: Assurer un financement stable Increase membership / Augmenter le nombre de membres. Membership drive “Course” aux membres Connect with partners such as MEC, Paddle Canada, and Scouts Canada to increase our membership. Communiquer avec des partenairestelsque MEC ‘ Paddle Canada et Scouts Canada afind’augmenter le nombre de membres More training will increase membership. Plus de formation nous amènera plus de membres 2. Secure new partnerships / Sécurisernospartenariats: 3 new top-tier Non-Profit Partnerships / 3 nouvelles ASBL 2 new top-tier Commercial Partnerships / 3 nouveaux partenairescommerciaux 1 new national Media Partnership / 1 nouveau partenaire Media

  16. STRATEGIC GOAL #1: Secure stable funding. OBJECTIF STRATEGIQUE# 1: Assurer un financement stable Maintain existing partnerships / Consolider les partenariatsactuels: a. Increase partners’ involvement with LNTC projects. Augmenter l’implication des partenairesdans des projets SansTrace. b. Update Partnership database – ensure records are completely up-to-date 2 times/year Mettre à jour la base de données des partenaires et s’assurer 2 fois par annéesque les donnéessont à date. Explore grant opportunities. Explorer les subventions potentielles

  17. STRATEGIC GOAL #2: Encourage, facilitate and support training activities. OBJECTIS STRATEGIQUES # 2: Encourager , favoriser et supporter les formations Establish liability insurance program to support Master Educators and Trainers. Trouveruneassurance responsabilitécivilepour aider les Moniteurs et ambassadeurs 2. Continue to build the national database of Master Educators and Trainers Compléter la banquenationale de moniteurs et ambassadeurs 3. Monitor Authorized Providers’ LNT courses. Superviser les cours des Fournisseursautorisés 4. Publish a newsletter that is regular, informative, bilingual and appealing. Publier un bulletin régulier, bilingue, informatif et séduisant 5. Maintain and improve calendar of courses. Tenir à jour et améliorer le calendrier des cours. Continue discussions with Parks Canada to implement LNT messaging through PC programs. Continuer les discussion avec Parcs Canada pour amplifier le message dansleurs programmes

  18. STRATEGIC GOAL #3: Increase our capacity to act as the Keystone for Leave No Trace activities in Canada. STRATEGIC GOAL #3: Augmenter notre capacité d’agir en tant que clé de voûte de activités Sans Trace au Canada Recruit new Directors. Recruter de nouveaux directeurs 2. Get our members involved in membership drives and other projects. Impliquer les membres par des “courses” aux membres et autres projets. 3. Develop and implement a plan to integrate new board members into the BOD and match their individual competencies with LNTC projects and needs Développer et améliorer pour intégrer de nouveaux directeurs au Conseil d’administration et assortir leurs compétences aux projets et besoins. 4.Develop and implement a Director Recognition Plan to build and maintain board motivation Développer et améliorer le programme de plan de reconnaissance des directeurs et maintenir la motivation au niveau du Conseil d’administration.

  19. STRATEGIC GOAL #3: Increase our capacity to act as the Keystone for Leave No Trace activities in Canada. STRATEGIC GOAL #3: Augmenter notre capacité d’agir en tant que clé de voûte de activités Sans Trace au Canada Support, monitor and do follow ups with training providers Supporter , surveiller et faire des suivis avec les fournisseurs autorisés. 2. Provide supporting documentation (training, technical and administrative) in both official languages Fournir de la documentation ( formation, techniques et administrative) dans les deux langues officielles. 3. Optimise and review the authorised provider model to identify potential improvements and better support our partners Optimiser et réviser le modèles de fournisseurs autorisés pour identifier des améliorations possibles et mieux supporter nos partenaires. 4. Continue providing promotional material for Leave No Trace Canada Continuer à transmettre du matériel promotionnel de Sans Trace Canada

  20. PRIORITIES FOR THE YEAR AHEAD PRIORITÉ POUR LA PROCHAINE ANNÉE Stay the course: continue implementation of Strategic Plan Garder le cap: Poursuivre la mise en application du plan stratégique Secure stable funding. Assurer un financement stable. 2. Encourage, facilitate and support training activities. Encourager , favoriser et supporter les formations 3. Increase our capacity to act as the Keystone for LNT activities in Canada. Augmenter notrecapacitéd’agir en tantqueclé de voûte des activités ST au Canada

  21. AchievementRéalisations

  22. Membership • Active members 146 Membres actifs • Regular 85 Réguliers • Students* 61 Étudiants* *Membership required when taking a LNTC training course (groups, schools) *Adhésion requise pour les participants des cours d’ambassadeurs (groupes, écoles)

  23. Partnership • Partners 41 Partenaires • Retailer 1 Détaillant • Educational Institutions 10 Institutions d’enseignement • Government Agencies 10 Agences du gouvernement • Outfitters 9 Producteurs • Non-profit 13 Sans but lucratif

  24. French nature kits 100 Trousses Nature TD Foundation- Friends of Environment Fondation TD -Amis de l’environnement MEC Vote 10,959 votes on 18,421 Vote MEC Monthly Web visits 3000 Achalandage web mensuel Training providers 6 Partenaires pour formations SEPAQ Partnership Entente avec SEPAQ Fundraising applications 12 Demandes de subventions Achievement 2013 Réalisations

  25. Insurance for Trainers Assurance pour moniteurs New Authorized Providers Nouveaux fournisseurs de formations Traveling Trainers 2014-2017 Équipes mobiles Sans Trace Ecoaction current application Écoaction application en cours In progress En cours

  26. Special thanks- Remerciements • Mountain Equipment Co-op • For their continuing support and promotion of the program • Pour leur soutien continu et la promotion de notre programme • TD Foundation- Friends of Environment • For their continuing financial support ( French Nature kits) • Pour leur soutien financier( Trousses Nature) • Aventure Ecotourisme Quebec (AEQ) • For sharing their office space and providing administrative support and guidance • De partager leur bureau et nous donner du support administratif et conseils

  27. Proposed revisions to the Bylaws: Changementsproposés aux statuts: None

  28. Challenges • More staff time needed to respond to the demand and develop the program -- Plus de personnel pour répondre à la demande et dévelpopper le programme • Difficult financial situation_Situation financière difficile • Partnership/Membership need to be increased--Accroître les cotisations et partenariats • Long-term partnerships need to be created—Création partenariat à long terme • Difficult to coordinate nationally—Difficile de coordoner nationalement

  29. Challenges (cont’d) • BOD is a working board, requires great involvement of its members– Conseil d’administration qui gère demande une grande implication des membres • Corporate/media Board members need to be recruited—Recruter des membres du Conseil dans les entreprises et medias • Our visibility needs to be increased—Augmenter notre visibilité

  30. Challenges (cont’d) • Many documents to translate: bylaws, training agreements, educational material, etc.—Documents à traduire:statuts et règlements, entente de formations, matériel didactique • More training opportunities required: we need to train more Instructors and re-connect with people who are already trained---Plus de formations: former plus de moniteurs et reconnecter avec les moniteurs formés • Find financial support for Provincial Ambassador andTraveling Trainers Programs- Trouver du financement pour les programmes d’ambassadeurs et d’équipes Sans Trace mobiles

  31. Financial Report Rapport financier Sylvain Marcoux

  32. Revenues, 2012-2013Revenus 2012-2013

  33. Expenses, 2012-2013Dépenses 2012-2013

  34. Balance, 2012-2013Solde 2012-2013 • Budget deficit between revenues and expenses diminished our reserve • Le déficif du budget entre nos revenus et nos dépenses a diminué notre solde

  35. BalanceSolde • NET ASSET, AVOIR NET 2013 2012 • Beginning of period • Début de la période 27 939$ 27 647$ • End of period • Fin de la période 7 418$ 27 939$

  36. Confirmation of BoardmembersConfirmation des membres du CAJean VézinaHaven Holsapple ( non votingmember)

  37. Nominations and ElectionsNominations et électionsNone

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