HOW TO SUBMIT A SUPERVISION MILEAGE CLAIM School of Teacher Education College of Education San Diego State University
WHAT IS A SUPERVISION MILEAGE CLAIM? • Supervisors are reimbursed for driving to different school sites to supervise student teachers throughout the fall and spring semesters. • The supervision mileage claim is due at the end of each semester (exact dates are to be determined). • As of July 2011, the mileage rate is $0.50/mile.
TRAVEL CLAIM FORMS TO SUBMIT • T2 – Request for Absence from Campus • Travel Expense Claim • Monthly Report of Official Mileage by Private Car • Authorization to Use Privately Owned Vehicles on State Business • Employer Pull Notice Program • Defensive Driving Certificate
T2 FORM • Fill out the “Traveler’s Information of Absence” section. • Also complete the “Trip Details” portion. • Make sure to sign and date your T2 form. • To download the form, visit to this website: http://bfa.sdsu.edu/ap/pdf/t2.xls
TRAVEL EXPENSE CLAIM FORM • Complete the top section of the form (name, department & title, phone number / email address, destination, purpose of travel, and preparer). • A staff member will complete the rest of the form. • Make sure to sign and date your TEC form. • To download the form, visit this website: http://bfa.sdsu.edu/ap/pdf/travelexpense03.xls
MONTHLY REPORT of OFFICIAL MILEAGE by PRIVATE CAR FORM • Complete a form for each month traveled (employee, department, month, and vehicle license). • To view the list of school distances, go to this website: http://coe.sdsu.edu/ste/documents/faculty_supervisor_forms/Distance%20to%20Schools.pdf • If you traveled to more than one school in a day, put one school per line under the same date. • Only write the 1-way distance on the form. • Round-trip calculations will be completed by a staff member. • If you do not see a particular school on the list, please call (619) 594-6131. • Make sure to sign and date your MMR forms. • To download the form, visit this website: http://bfa.sdsu.edu/ap/pdf/MileageExpenseLog.xls
AUTHORIZATION to USE PRIVATELY OWNED VEHICLES on STATE BUSINESS FORM • Fill out the “I. Certification” section. • Make sure to sign and date your AV form. • To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/std261.pdf
EMPLOYER PULL NOTICE PROGRAM FORM • Complete the top portion of the form (print name and CA driver license). • Make sure to sign and date your EPNP form. • To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/authdmvinfo.pdf
DEFENSIVE DRIVING CERTIFICATE • Submit a copy of your certificate with your name and date of completion. • The Defensive Driving Certificate is valid for four years and must be renewed thereafter.
DEFENSIVE DRIVING TRAINING SIGN-UP INSTRUCTIONS • If you have not completed an online defensive driving training or your current certificate is about to expire / is no longer valid, click on the following links provided for detailed instructions on how to complete / renew your training: • http://www.dps.sdsu.edu/pdf/DDOnlineEnrollment.pdf • http://www.dps.sdsu.edu/pdf/How%20to%20Sign%20in%20for%20Defensive%20Driving%20Fundamentals.pdf • http://www.dps.sdsu.edu/pdf/How%20to%20Find%20and%20Take%20Your%20Course%20Test.pdf
DEFENSIVE DRIVING WAIVER & PULL REQUEST FORM • Fill out the top section of the form if you are completing / renewing your defensive driving training. • The mail code is 1153 for our department. • Make sure to sign and date your DWPR form. • To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/Waiver_Pull_Request.pdf
CSU / SDSU EMAIL ADDRESS REQUIRED • In order to complete the online defensive driving training – new user registration, you must use your CSU / SDSU email address. • In order to set up an SDSU e-mail account, please bring your current, valid SDSU ID card to the ETS Help Desk in Love Library, room 200, open Monday through Friday, from 9 a.m. to 4 p.m. • No other form of identification will be accepted. Your card will be scanned, and (in most cases) your account will be created for you while you wait. This typically takes about 5 minutes. • To view additional information, visit this website: http://helpdesk.sdsu.edu/email.htm#email
SCHOOL OF TEACHER EDUCATION WEBSITE • For travel news and updates and to access current forms, visit the School of Teacher Education’s faculty resources page: http://coe.sdsu.edu/ste/faculty/faculty_resources.php
ADDITIONAL INFORMATION • If you need assistance regarding travel claim forms, please contact the School of Teacher Education Department at: • (619) 594-6131 • email@example.com • If you are experiencing difficulties signing up for the online defensive driving training, contact the following people: • SDSU’s Public Safety: • Ashley Isner at (619) 594-5846 • CSU Technical Support: • (877) 477-5575 • (866) 754-5435
REVIEW • T2 – Request for Absence from Campus • Travel Expense Claim • Monthly Report of Official Mileage by Private Car • Authorization to Use Privately Owned Vehicles on State Business • Employer Pull Notice Program • Defensive Driving Certificate