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HOW TO SUBMIT A SUPERVISION MILEAGE CLAIM . School of Teacher Education College of Education San Diego State University. WHAT IS A SUPERVISION MILEAGE CLAIM?.

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how to submit a supervision mileage claim

HOW TO SUBMIT A SUPERVISION MILEAGE CLAIM

School of Teacher Education

College of Education

San Diego State University

what is a supervision mileage claim
WHAT IS A SUPERVISION MILEAGE CLAIM?
  • Supervisors are reimbursed for driving to different school sites to supervise student teachers throughout the fall and spring semesters.
  • The supervision mileage claim is due at the end of each semester (exact dates are to be determined).
  • As of July 2011, the mileage rate is $0.50/mile.
travel claim forms to submit
TRAVEL CLAIM FORMS TO SUBMIT
  • T2 – Request for Absence from Campus
  • Travel Expense Claim
  • Monthly Report of Official Mileage by Private Car
  • Authorization to Use Privately Owned Vehicles on State Business
  • Employer Pull Notice Program
  • Defensive Driving Certificate
t2 form
T2 FORM
  • Fill out the “Traveler’s Information of Absence” section.
  • Also complete the “Trip Details” portion.
  • Make sure to sign and date your T2 form.
  • To download the form, visit to this website: http://bfa.sdsu.edu/ap/pdf/t2.xls
travel expense claim form
TRAVEL EXPENSE CLAIM FORM
  • Complete the top section of the form (name, department & title, phone number / email address, destination, purpose of travel, and preparer).
  • A staff member will complete the rest of the form.
  • Make sure to sign and date your TEC form.
  • To download the form, visit this website: http://bfa.sdsu.edu/ap/pdf/travelexpense03.xls
monthly report of official mileage by private car form
MONTHLY REPORT of OFFICIAL MILEAGE by PRIVATE CAR FORM
  • Complete a form for each month traveled (employee, department, month, and vehicle license).
  • To view the list of school distances, go to this website: http://coe.sdsu.edu/ste/documents/faculty_supervisor_forms/Distance%20to%20Schools.pdf
  • If you traveled to more than one school in a day, put one school per line under the same date.
  • Only write the 1-way distance on the form.
  • Round-trip calculations will be completed by a staff member.
  • If you do not see a particular school on the list, please call (619) 594-6131.
  • Make sure to sign and date your MMR forms.
  • To download the form, visit this website: http://bfa.sdsu.edu/ap/pdf/MileageExpenseLog.xls
authorization to use privately owned vehicles on state business form
AUTHORIZATION to USE PRIVATELY OWNED VEHICLES on STATE BUSINESS FORM
  • Fill out the “I. Certification” section.
  • Make sure to sign and date your AV form.
  • To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/std261.pdf
employer pull notice program form
EMPLOYER PULL NOTICE PROGRAM FORM
  • Complete the top portion of the form (print name and CA driver license).
  • Make sure to sign and date your EPNP form.
  • To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/authdmvinfo.pdf
defensive driving certificate
DEFENSIVE DRIVING CERTIFICATE
  • Submit a copy of your certificate with your name and date of completion.
  • The Defensive Driving Certificate is valid for four years and must be renewed thereafter.
defensive driving training sign up instructions
DEFENSIVE DRIVING TRAINING SIGN-UP INSTRUCTIONS
  • If you have not completed an online defensive driving training or your current certificate is about to expire / is no longer valid, click on the following links provided for detailed instructions on how to complete / renew your training:
    • http://www.dps.sdsu.edu/pdf/DDOnlineEnrollment.pdf
    • http://www.dps.sdsu.edu/pdf/How%20to%20Sign%20in%20for%20Defensive%20Driving%20Fundamentals.pdf
    • http://www.dps.sdsu.edu/pdf/How%20to%20Find%20and%20Take%20Your%20Course%20Test.pdf
defensive driving waiver pull request form
DEFENSIVE DRIVING WAIVER & PULL REQUEST FORM
  • Fill out the top section of the form if you are completing / renewing your defensive driving training.
  • The mail code is 1153 for our department.
  • Make sure to sign and date your DWPR form.
  • To download the form, visit to this website: http://www.dps.sdsu.edu/pdf/Waiver_Pull_Request.pdf
csu sdsu email address required
CSU / SDSU EMAIL ADDRESS REQUIRED
  • In order to complete the online defensive driving training – new user registration, you must use your CSU / SDSU email address.
  • In order to set up an SDSU e-mail account, please bring your current, valid SDSU ID card to the ETS Help Desk in Love Library, room 200, open Monday through Friday, from 9 a.m. to 4 p.m.
  • No other  form of identification will be accepted.  Your card will be scanned, and (in most cases) your account will be created for you while you wait.  This typically takes about 5 minutes.
  • To view additional information, visit this website: http://helpdesk.sdsu.edu/email.htm#email
school of teacher education website
SCHOOL OF TEACHER EDUCATION WEBSITE
  • For travel news and updates and to access current forms, visit the School of Teacher Education’s faculty resources page: http://coe.sdsu.edu/ste/faculty/faculty_resources.php
additional information
ADDITIONAL INFORMATION
  • If you need assistance regarding travel claim forms, please contact the School of Teacher Education Department at:
    • (619) 594-6131
    • admste@mail.sdsu.edu
  • If you are experiencing difficulties signing up for the online defensive driving training, contact the following people:
    • SDSU’s Public Safety:
      • Ashley Isner at (619) 594-5846
    • CSU Technical Support:
      • (877) 477-5575
      • (866) 754-5435
review
REVIEW
  • T2 – Request for Absence from Campus
  • Travel Expense Claim
  • Monthly Report of Official Mileage by Private Car
  • Authorization to Use Privately Owned Vehicles on State Business
  • Employer Pull Notice Program
  • Defensive Driving Certificate