How to Submit a Proposal

How to Submit a Proposal Office of Research Compliance and Administration

Your Single Point of ContactOne Stop ShoppingProject Management • Cradle to Grave • Proposals • Award Negotiations • Subcontracts • Payments • Compliance • Invention Disclosure • Reports • Closeout Office of Research Compliance and Administration

Proposal Submission It begins with the RFP or Announcement Office of Research Compliance and Administration

Things to Consider • University Limitations !!!!! This might require an internal competition • Submittal Date and Time • Paper or Electronic • 2nd Step Requirements • Page Limitations • Margins & Fonts • Required Forms Office of Research Compliance and Administration

And………. • Budget Requirements • Length of Time • $$$ Limitations • Is Cost Sharing Required? What and how much. • Indirect Cost Rate –What does the Sponsor allow. • Our current authorized rate is 50%-pre-determined by DHHS. • If Sponsor does not allow the full indirect rate-documentation must be provided. Office of Research Compliance and Administration

Faculty Read the announcement carefully. Notify Vice President of Research if there are ANY limitations to the # of proposals submitted. Forward it to your PA at least 5 days before the filing deadline. Ask questions. Program Administrator Resolve any limitation issues. Answer questions. Expectations Office of Research Compliance and Administration

Proposal Submission Take Time to Prepare The Sponsor will review more favorably a well-thought out, well organized professional-looking proposal. Office of Research Compliance and Administration

Proposal Preparation • Send Announcement link to your Dept Coordinator & Program Administrator when you first think of submitting. • AT LEAST 5 working days before the due date-send your preliminary budget in excel format to your PA for review. • After preliminary budget approval-begin routing your internal forms for Dept approval. • We need these approvals to submit! Office of Research Compliance and Administration

Internal Forms • http://www.research.drexel.edu/research/spm/subrev/forms/index.asp • http://dev.research.drexel.edu/administration/Forms_Facts/Default.aspx Office of Research Compliance and Administration

Academic Year-9 month salary Summer-Only 9 month employees can have summer pay Summer pay = (9month salary/9) X 3 Calendar year-12 month salary Employee Benefits? Equipment <$5,000 Equipment > $5,000 Indirect rate=F&A Rate Negotiated-our #’s were higher-gave us 50% Facilities=Deprec-buildings &equip interest,operations,library. Admin=general,dept,sponsored project. Budget Basics Office of Research Compliance and Administration

Budget Basics Cont’d • Subcontracts • 1st $25,000 of EACH goes sub < $25K • A 1 time thing for EACH • Balance goes in sub>$25K Office of Research Compliance and Administration

Tuition Option: IF OR MTDC is > $75,000 Indirect rate is 50% Student on Project is a PhD Student Office of Research will provide tuition for that 1 student the length of the award Equipment Option: IF MTDC is > $75,000 Indirect rate is 50% School-agree to pay 1/3* Dept-agree to pay 1/3* ORCA will pay 1/3 *YOU must get these approvals Cost Sharing Basics-Internal Office of Research Compliance and Administration

Cost Sharing may be Required • If cost sharing is required, the details will be in the announcement. • Required cost sharing must be included in a proposal budget. Office of Research Compliance and Administration

Cost Sharing • Internal cost sharing is NOT included in the proposal because: • Many sponsors do NOT want to see it. • If it is submitted, it becomes a commitment we are obligated to meet. Office of Research Compliance and Administration

Sample Budget:70K Subcontract$30K Year 1$40K Year 2Tuition Cost Sharing Office of Research Compliance and Administration

Sample Budget: Equipment Cost Sharing Office of Research Compliance and Administration

Faculty& Dept Coordinator Locate and assemble the required forms. Prepare your budget Obtain your support letters, documents as required. Make required copies if paper. If electronic-be sure ALL on-line forms are in order. Give entire proposal and signed internal forms to your PA. Research Administrator Review proposal budget for compliance Certify effort and salaries Review proposal requirements Review final submission Obtain authorized signatures Who Does What? Office of Research Compliance and Administration

Proposal Submission Sending it out Office of Research Compliance and Administration

Remember…. Only the Office of Research is authorized to submit a proposal. Office of Research Compliance and Administration

Our Goal and Your Goal Working together, faculty and The Office of Research can make for successful awards. Office of Research Compliance and Administration

Questions Office of Research Compliance and Administration

How to Submit a Proposal