Learner Information System

1. Learner Information System Module for ALS Facilitators

2. Learner Reference Number (LRN) • The LRN is a unique and permanent 12-digit number assigned to a person who enters the Philippines basic education program • The LRN is intended to reference a “Registry of Learners” which serves as a centralized and authoritative database of learners’ basic information. • The LRN offers access to learner profiles in the registry and even performance data as he or she completes the program, whether it be in the formal or non-formal mode of learning • An LRN is issued to a learner when he or she registers in the basic education program either at the start of the program (i.e., kindergarten level) or when the learner transfers from a school and has not yet been issued an LRN

3. Learner Information System (LIS) • A system for maintaining the registry of learners aimed at meeting the following objectives • Provide a standardized registration system for learners • Track learner progress/performance • Provide learner information for better program planning and supervision of schools and learning centers • Enhance management of learner records

4. LIS Phases of Implementation

5. Pre-Implementation Phase (Aug 2011 – Jul 2012) • DO No. 67, s.2011 – Submission of masterlist of learners enrolled in public elementary and secondary schools as well as ALS programs for CY/SY 2011-2012 • DO No. 22, s. 2012 – Adoption of the Unique Learner Reference Number • Centralized generation of LRNs • Dissemination of Masterlist of Learners with corresponding LRNs to schools and CLCs • Incorporation of LRNs in all records which refer to the learner (eg. permanent record, report card, ALS certificate, diploma, NAT results, etc.)

6. Phase 1 – LIS Deployment and Establishment of Learner Registry Phase 1 Objectives • Issue LRN to all public school learners: new entrants, previous SY enrollees with no LRN, Balik-Aral/Balik-Paaralan and transferees from private schools • Register CY/SY 2012 learners in the school or learning center • Update or correct personal background and CCT information of learners enrolled in SY 2011 and SY 2012 • Cleanup invalid learner records such as duplicate LRNs found within a school or learning center • Automate printing of names and LRNs of learners in templates for Form 1

7. Phase 1 Objectives Deploying and Stabilizing the LIS • Facilitate the incorporation of the LRN in all records which refer to the learner • Generate summary reports which includes the age profile and total enrollment

8. Roles and Responsibilities

9. Roles and Responsibilities

10. Roles and Responsibilities

11. Roles and Responsibilities

12. Roles and Responsibilities

13. Roles and Responsibilities

14. Roles and Responsibilities

15. Persons Authorized to Issue the LRN • Public/Private School - School Registrar or a designated personnel responsible for maintaining the registry of learners • Community Learning Center - Learning Facilitator responsible for managing the CLC’s registry of learners • ALS service providers - issuance of LRN shall be the responsibility of the Division ALS Coordinator

16. ALS Facilitators Roles and Responsibilities

17. LIS Website • Official website: http://lis.deped.gov.ph • Official practice website:http://lispractice.deped.gov.ph

18. Issue an LRN to learners with no LRN and enroll them Guidelines • All learners enrolled in ALS must be issued only one LRN • When a learner without an LRN enrolls, the ALS facilitator must first search the LIS database through the Search Learner by Name facility to ensure that this learner was not assigned an LRN in another learning center or school • Learners without LRN include new enrollees, previous SY enrollees who were not issued an LRN, Balik Paaralan • The ALS Facilitator will create a new LRN only if the learner was not found in the database • If the learner was found, the ALS facilitator will enroll the said learner instead of creating a new LRN • ALS learners for CY 2012 will be from Jan to Oct 31, 2012 • Only learners who are 5 years old or above will be given an LRN

19. Issue an LRN to learners with no LRN and enroll them • ALS Facilitator logs in LIS Main Page

20. Issue an LRN to learners with no LRN and enroll them • System displays welcome page for ALS facilitator account

21. Issue an LRN to learners with no LRN and enroll them • ALS facilitator clicks on the ALS facility in the Main Menu to access the ALS – Select Division Screen

22. Issue an LRN to learners with no LRN and enroll them • ALS facilitator clicks on Next to access Search Learner Screen

23. Issue an LRN to learners with no LRN and enroll them • ALS facilitator checks Name in the Search by options • System displays the criteria for searching by name

24. Issue an LRN to learners with no LRN and enroll them • ALS facilitator enters region and division where learner previously came from and First Name, Middle Name, Last Name • ALS facilitator clicks search to display a list of learners who have names similar to the search criteria • If learner was not found or is not in the list displayed, ALS facilitator clicks on the Create New Learner command which appears after the search was conducted

25. Issue an LRN to learners with no LRN and enroll them • System displays the ALS - Create New Learner Screen • ALS facilitator enters the appropriate information then clicks on submit to save the data

26. Issue an LRN to learners with no LRN and enroll them • System updates the database and displays the LRN issued to the learner

27. Issue an LRN to learners with no LRN and enroll them • If ALS facilitator finds the learner, ALS facilitator clicks on edit to enroll the learner

28. Issue an LRN to learners with no LRN and enroll them • System displays the ALS - Edit Learner Screen • ALS Facilitator updates information then clicks submit

29. Issue an LRN to learners with no LRN and enroll them • System updates the database

30. Update or correct Enrollment data and Personal Background Guidelines • Making corrections to the enrollment data and personal background may be done using the Edit/Remove Enrollees facility • ALS facilitators may also opt to make the same corrections through the Search Learner facility

31. Update or correct Enrollment data and Personal Background • ALS facilitator clicks Edit/Remove Enrollees facility • System displays ALS - Edit/Remove Enrollees Select Screen

32. Update or correct Enrollment data and Personal Background • ALS facilitator selects learning center municipality and barangay • System displays learners for the learning center

33. Update or correct Enrollment data and Personal Background • ALS facilitator clicks the letter E beside the learner name to access the ALS Edit Learner Screen • ALS facilitator makes the necessary corrections then clicks submit

34. Update or correct Enrollment data and Personal Background • System updates the database and displays updated information • If ALS facilitator wants to remove a learner from the enrollment list, click the letter R beside the Learner name

35. Ensure Accuracy of Learner data Guidelines • Per DepEd Order 22, s. 2012, ALS facilitators are responsible for ensuring that information for each learner in their respective area is accurate • ALS facilitators are also responsible for ensuring that all learners in their respective area have only one LRN which shall be incorporated in all documents which refer to a learner • The Check Data facility provides an automated tool for checking the data in the LIS. The following are the potential errors checked by this facility: • No data for gender, residence and barangay • No explanation for learner with no birthdate • Learner must be between 4-30 years old (formal), between 4-100 (als) • Exactly the same name

36. Ensure Accuracy of Learner data • ALS facilitator clicks Check Data facility • System displays potential errors found • ALS facilitator clicks the letter E beside the Name to access the Edit Learner Screen

37. Ensure Accuracy of Learner data • ALS facilitator makes the necessary corrections and clicks submit

38. Ensure Accuracy of Learner data • System updates the database and the list of potential errors

39. Request DO for the deactivation of LRN Guidelines • ALS facilitator shall ensure that all learners in their respective area have only one LRN. In case a learner has more than one LRN, the ALS facilitators shall select the official LRN of the learner and request the division to deactivate the other LRNs • ALS facilitator shall also request for the deactivation of LRNs assigned to learners who do not belong to their area • The request to deactivate an LRN shall be submitted to the SDS for approval following the format in Enclosure 2 of DepEd Order 22, s. 2012 • The LRN of learners who have dropped out, died or transferred out SHOULD NOT be deactivated

40. Request DO for the deactivation of LRN

41. Reports

42. Reports

43. Reports

44. Reports

45. Items for Development prior to Level 3 Training of Schools and ALS Facilitators • Data entry for name of teacher handling a section as well as learner height and weight • Report generation of templates for school/ALS forms (eg. Form 1, 3, 137, others) • Report generation for the Nutritional Status Report • Offline LIS for schools that are unable to access the internet

46. Thank you