Dual Credit Course Codes How to: Request a new code Change/update an existing code
Documents Referenced in this Podcast • It will be helpful to have hard copies of the following documents: • New Dual Credit Course Code Request Form • Most up-to-date Dual Credit course codes • Most up-to-date Existing Course Titles by Subjects and Codes • Available at: http://www.scwi.ca/coursecodes.php
Download the New Dual Credit Course Code Request form • Make sure you are using the correct form: Request for Dual Credit Course Code(s) 2016-2017 (for College-delivered dual credit courses) • Do not use this form for team-taught dual credits • For team-taught dual credits, use the Ontario curriculum course code and “flag” team-taught in your SMS system • Be sure to complete the section below:Date: College: Program Coordinator: • Note the submission deadlines:
To Request a New Code For NEW course code requests, please complete the table below. All fields are mandatory except for OSSD Credit Value. The college course name and college course code should be exactly as they appear in the college course calendar. These two items will appear on student’s OSTs exactly as they appear here. We ask for the college course description …but it does not appear on the “official” list of dual credit course codes that is distributed to SMS vendors, board OnSIS leads and RPTs. The description is helpful to us if we have to create a course code for you.
To Request a New Code Language of instruction: select “E” or “F”. Hours of Instruction: for a full credit, this must be at least 42 hours Passing Mark: this will be picked up by the SMS system at the school level. In order for students to earn any credit, their mark must be equal to or greater than this. For example, if the passing grade is 70% and your student earns 64%, the system will prevent a credit from being awarded.
Requesting a new code Proposed Ministry Course Code What code do you think would work? Check with your board partner. Is it a “4T” (college course) or a “4Y” (Level 1 apprenticeship)? Check the existing list of codes to see if something similar is being used at a different college.
To Request a New Code • If you select the .xls file, you can sort the list by code or by college. • Check to make sure that you are not currently using the code you want for a different course at your college. • Check the “Existing course codes by subject” • If nothing seems to fit, indicate the first 1 or 2 characters if possible
College Course Passing Grades • Be sure to select the right college in the school SMS system. • Doing so will ensure that • the correct college course title and college course code will appear on the student’s OST. • the appropriate passing grade is used to determine whether or not credit is granted
Level 1 Passing Grades It’s important to select the right college in the school SMS system…even though the name of the college will not appear on the student’s transcript…because the passing grade is not the same at all colleges.
Updating an existing code • For updates/changes to existing codes, enter the current code in the Proposed Ministry Course Code column and insert any other changes in the appropriate column(s). • Remember that once you change any of the details for an existing code, the previous information will no longer appear on student transcripts.
Next steps… • Submit the completed form to your RPT chair for forwarding. • A revised course code list is usually sent out within two weeks of the submission deadline. • Check your codes to make sure all requests have been included and to confirm the codes that have been assigned. • If there are errors or omissions, contact Phil.Hedges@ontario.ca as soon as possible. • The final list is then sent to SMS vendors, to district school board OnSIS leads, to OCAS and to OUAC. It usually takes a few days before you can use the codes at the school level.
Questions? If you have questions about dual credit course codes, please do not contact the OnSIS help desk directly. Instead, please contact: Phil.Hedges@ontario.ca