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TEAM: Managing your Project - PowerPoint PPT Presentation

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TEAM: Managing your Project

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  1. TEAM: Managing your Project Keeping your project data accurate from start to finish

  2. TEAM:Tracks FTA program funds (non-administrative) • Where they come from (operating budgets) • Who they go to (recipients) • What they are used for (projects) • By Schedule (milestones) • By Activity (budgets) • Reservations & Obligations (promised & dedicated amounts) • Disbursements (payments)

  3. Project Types • Program Grants (Formula Program, New Starts, Capital Program) • Cooperative Agreements (Hire a contractor to do a project that has significant Federal Involvement) • Contracts/Procurements (Hire a contractor to do a project) • General Working Agreements (Volpe) • Inter-agency Agreements (Outside DOT) • Intra-agency Agreements (Within DOT)

  4. Approval Package • Differ by project type (inter/intra agency, grant, procurement, etc) • Templates on FTANet/Electronic Forms/TEAM Forms • Includes: • Approval memo • Statement of Work • Government Cost Estimate

  5. TEAM Project Life Cycle TEAM Training: From Application to Obligation Project application created Project number assigned Signoffs and Approvals Operating budget money is reserved Project awarded Project award executed Project managed Project closed TEAM Training: Data Analysis TEAM Training: Project Management

  6. Parts of the Project Application • Project Information • program, costs, contact info, etc. • Budget • detail the tasks and their costs • Milestones • schedule of deliverables • Environmental Findings • required classification • Fleet Status • for transit agency grants • Attachments (approval package, etc.)

  7. Managing the Project in TEAM • Report on Progress • Schedule = Milestones/Progress • Financial Progress = Financial Status Report • Comments & Signoffs • Modify project components • Schedule = Milestones/Progress • Activities = Revise Project Budget • Scope & Budget = Create Amendment • Close when complete = New Close Out Process

  8. Getting Help • TEAM Home Page • User’s Guide • Training Schedules • Activity Line Item Tree (ALI Codes) • TEAM Guidance-HQ • Approval Package Templates • FTANet/Electronic Forms/Team Forms (Linda Sorkin) • Team.HelpDesk@fta.dot.gov