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Ames Laboratory Time Certification

Ames Laboratory Time Certification. Background. FY2009 Payroll Costs = 52% of Budgeted Costs Auditor Scrutiny Accountability for Funding Audit Finding Resolution Total Time Reporting All employees allocate effort incrementally Certification by supervisor Work intensive

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Ames Laboratory Time Certification

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  1. AmesLaboratoryTimeCertification

  2. Background • FY2009 Payroll Costs = 52% of Budgeted Costs • Auditor Scrutiny • Accountability for Funding • Audit Finding Resolution • Total Time Reporting • All employees allocate effort incrementally • Certification by supervisor • Work intensive • Current Process Complies with OMB Circular A-21

  3. Impact • Maximize Research Funding • Delayed or Inaccurate Certification • Reduction in funds available • Incorrect allocation of cost • Incorrect funding source

  4. TimeCertificationProcess • Generate & Email Time Certification Letter and Report • Review Report • Email Verification • Initiate Personnel Action Forms • Documentation

  5. Time Certification Letter & Report

  6. Report Review • Are projects under your supervision? • Project Manager • Research PI • Program Director • Department Manager • Director’s Office • Are employee assignments accurate? • Correct projects • Correct time allocation • Correct job title/classification • Are any employees missing?

  7. Verification • Forward Time Certification Letter & Report file • timecerts@ameslab.gov • No comment = Correct report • List corrections in body of email

  8. Corrections • Detail in Verification Email to: timecerts@ameslab.gov • Notify Program Business Administrator • Initiate Personnel Action Form

  9. Questions?Contact Accounting at(515) 294-6320or come to 224 TASF

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