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Matching Grants

Matching Grants. What is a Matching Grants?. Support international humanitarian service projects TRF matches contributions by clubs and districts in two or more countries Clubs collaborate . Matching Grants. Overview of the MG process Preparing to complete an application

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Matching Grants

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  1. Matching Grants

  2. What is a Matching Grants? • Support international humanitarian service projects • TRF matches contributions by clubs and districts in two or more countries • Clubs collaborate

  3. Matching Grants • Overview of the MG process • Preparing to complete an application • Completing application, step-by-step • Helpful hints

  4. Overview of Process • Clubs drafts application • Application reviewed by Region Coordinator Latin America & Caribbean – Jim Peterson Africa & Europe – Denny Skinner Asia – Rachel Litwiller • Application approved by DGSC Chair

  5. Overview of Process • Application received, acknowledged • Application reviewed • Grant approved • Agreement form, contributions, payee information returned to TRF

  6. Overview of Process • Payment issued • Reports submitted • Final report reviewed • File closed

  7. Preparations • Read Matching Grant application • Visit the Humanitarian Grants Web Page • Read The Guide to Matching Grants • Inform/request support from the district MG Region Coordinator

  8. Application Deadlines • Applications received July 1 - March 31 • Applications approved Aug 1 – May 15

  9. Project Description • Who, what, where, when and how • Continuity of project after the grant • Detailed description of Rotarian activities

  10. Host & International Partners • Club information • Provide all contact information • Contacts must be in good standing with RI • All contacts must be in sponsoring club

  11. Project Budget • Itemize expenditures • Supplier names must be provided • Invoices not required, but may be requested • Indicate exchange rate

  12. Project Financing • Financing must equal budget • Calculate in US$ • Indicate cash or DDF • DRFC chair and DG must authorize use of DDF

  13. Project Financing

  14. Project Planning • All questions must be answered • Equipment cannot be owned by Rotarians or Rotary clubs • Customs clearance must be arranged

  15. Competitive Grants • Grant requests from US$25,001-$200,000 • Community Needs Assessment

  16. Authorizations • Authorizations signed by current year officers • Club-sponsored vs. district-sponsored • All signatures must be submitted with the application (otherwise application will not be processed)

  17. Cooperating Organizations • Cooperating Organization vs. beneficiary • Letter of participation from Cooperating Org • Letter of endorsement from host partner

  18. Final Report • Both sponsors are responsible for reports • Should include input from both sponsors • Club / district handling grant funds should take the lead in reporting

  19. DGSC Review • District grants subcommittee must confirm that the application is complete • Host or international partner • Does not guarantee Trustee approval

  20. Completion Checklist • Helpful to ensure that the application is accurate and complete

  21. MG#71872 – RCs of Sandton, SA & Fairfield & Kalona, IA & Weston, FL

  22. Questions?

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