Info Day on New Calls and Partner Café Brussels, 13 September 2011. How to Apply: Budget and Reporting. Budget. Appropriateness of resources allocation and justification is one of the eligibility criteria.
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Brussels, 13 September 2011
How to Apply:
Budget and Reporting
Appropriateness of resources allocation and justification is one of the eligibility criteria.
Budget exercise among project partnership is key element in the preparation of the Application Form.
Main elements to consider when preparing budget:
Total budget per Project Partner involved in the partnership;
Breakdown per Work Package (3 in total: Coordination, Activities and Dissemination);
Breakdown per Budget Lines (5 in total: staff, administration, travel and accommodation, equipment and external expertise and services);
Breakdown per Reporting Period (payment forecast) on a 6-month period basis.
IMPORTANT: budget exercise needs to be consistent with the planned working hours per partner to be detailed in the Application Form.
Costs only for personnel employed based on actual salary rate on a yearly basis and number of hours actually worked for the project evidenced by timesheets.
Direct and indirect general costs. 2 thresholds to respect:
BL 3: Travel and accommodation:
Only for employed personnel travelling, trips motivated by project activities and directly linked to project activities.
BL 4: Equipment:
Only depreciation allowances, purchase should remain exceptional, relevant public procurement rules shall be respected.
BL 5: External expertise and services:
Costs for supplies of services and goods (e.g.: consultants, experts, meetings) and relevant public procurement rules shall be respected.
Applicants are asked to complete the payment forecast table in Application Form representing 6 month reporting periods over the full implementation period.
→ please refer to project specifications and make sure to use the full implementation period from the start of the project (date of approval of the MC) until the end of the activities (including dissemination activities if foreseen).
→ Please make sure that the total in the payment forecast table is the same as the total project budget of the Application Form.
For questions regarding procedures,
please send an e-mail to
Thank you for your attention