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September 25, 2012

David Redman, Director Facilities and Administrative Services Division. HQ Renovation All Hands Relocation From Floor 6 to 5. September 25, 2012. Agenda. Welcome— David Redman, Director, Facilities and Administrative Services Division HQ Relocation Reminders

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September 25, 2012

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  1. David Redman, Director Facilities and Administrative Services Division HQ Renovation All Hands Relocation From Floor 6 to 5 September 25, 2012

  2. Agenda • Welcome— David Redman, Director, Facilities and Administrative Services Division • HQ Relocation Reminders • Move Information • Key Dates • Evacuation Plan • Arnold Rotruck, Paxton Van Lines • Packing Guidelines • Paul Raudenbush, Chief, Headquarters Security • Information Security • Classified and SBU Information • Safe Relocation

  3. Organization POCs • Aeronautics Research • Kimberly Miller, Dolores McClung (Alternate) • Chief Engineer • Maureen Moore • Chief Technologist • Kimberly Butler, Evelyn Diaz (Alternate) • Protective Services • Mark Dodd, Lakeesha Matthews (Alternate) • Evaluation, Strategic Formulation, Agency Council • Michelle McNair

  4. Move Information • Friday, October 29th – Wednesday, October 31st, 6th Floor move to the 5th Floor • Moving materials will be delivered two weeks prior to move • Crates/labels will be provided on Tuesday, October 9th • Organization Cabinets • File and Supply Cabinets • Completely emptied • Securely tape key to top of cabinet • Paxton label must be applied • File pedestals • File pedestals do not have to be emptied and will be moved by Paxton movers • Paxton label must be applied • Key left with employee

  5. Move Information • Overhead Cabinets • Completely emptied • Key left in overhead lock • Employees MUST be packed & ready to move by 5:00 pm • Friday, October 26th • Aeronautics Research • Monday, October 29th • Evaluation, Strategic Formulation, Agency Council, Education, Protective Services • Tuesday, October 30th • Chief Engineer, Chief Technologist

  6. Move Information • ITCD will pack computer equipment at 5:00 pm the day before the move • Friday, October 26th • Aeronautics Research • Monday, October 29th • Evaluation, Strategic Formulation, Agency Council, Education, Protective Services • Tuesday, October 30th • Chief Engineer, Chief Technologist • Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.

  7. Move Information • Office keys • Employees will return keys to the POC in the provided key envelope and complete key issue request card • Key envelope (office keys used on 6th floor) • Must be turned into the locksmith the day before the organization telework day • Key request cards must be turned into the locksmith by Wednesday, October 17th(office keys used on the 5th floor swing space) • Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Thursday, November 1st

  8. Move Guide • Provided to POCs in Move Kit

  9. Key Dates • Delivery of moving crates • Tuesday, October 9th • Individual packing beginning • Tuesday, October 9th • Vending/Ice Machine removed • Friday, October 26th • Employees Packed by 5:00 pm • Friday, October 26th Aeronautics Research • Monday, October 29th Evaluation, Strategic Formulation, Agency Council, Education, Protective Services • Tuesday, October 30th Chief Engineer, Chief Technologist

  10. Key Dates • ITCD Equipment Packing (beginning at 5:00 pm) • Friday, October 26th Aeronautics Research • Monday, October 29th Evaluation, Strategic Formulation, Agency Council, Education, Protective Services • Tuesday, October 30th Chief Engineer, Chief Technologist • Organization Telework Day: Monday, October 29th – Wednesday, October 31st • October 29th Aeronautics Research • October 30thEvaluation, Strategic Formulation, Agency Council, Education, Protective Services • October 31st Chief Engineer, Chief Technologist • Office Moves: Monday, October 29th – Wednesday, October 31st • October 29th Aeronautics Research • October 30th Evaluation, Strategic Formulation, Agency Council, Education, Protective Services • October 31st Chief Engineer, Chief Technologist

  11. Key Dates • Report to the 5th floor space: Tuesday, October 30th – Thursday, November 1st • October 30th Aeronautics Research • October 31st Evaluation, Strategic Formulation, Agency Council, Education, Protective Services • November 1st Chief Engineer, Chief Technologist • Employees return to the 6th Floor • January, 2013

  12. 5th Floor Internal Swing Space Orange: Office of Education Pink: Office of the Chief Engineer Green: Aeronautics Research Mission Directorate Red: Office of Evaluation, Office of Strategic Formulation, Agency Council Staff Yellow: Office of the Chief Technologist

  13. HQ Renovation Update • Small Appliance Policy • HQPR 4200.1 currently under review with Union • GSA lease requirement • Space heaters not permitted • New Galley Areas • 3 per floor (West, Center, East) • Keurig Coffee Maker (2) • Microwave (2) • Refrigerator (2) • Ice Maker • Seating Area

  14. HQ Renovation Update • New task lighting • Existing overhead task lighting will no longer be provided • New fixtures will be provided as part of the renovation • New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2

  15. HQ Renovation Update • New sound masking and PA system • Sound masking provided throughout the building • Zone controlled and adjustable • Sound masking also functions as the PA system • GS 15 Employees • 1 row of overheads • (1) 2 drawer Lateral File Cabinet • 2 Pedestals

  16. Typical Floor Layout

  17. Typical Floor Layout

  18. Typical Floor Layout

  19. Design Advantages • HVAC wall units will be used properly and help balance the building HVAC system • Reduced “hot” and “cold” spots • Improved air circulation/quality • Increased natural lighting has been proven to increase productivity • Reduce overall energy usage

  20. LEED Certification • Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification • Construction Interiors • Goal is Silver • Requires a partnership between landlord and NASA

  21. LEED Certification • NASA can receive LEED points toward certification through the following actions: • Reuse of existing furniture • Provide a thermally comfortable environment that supports the productivity and well-being of occupants • Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

  22. Change ManagementPromotions and New Hire - Space Modification Requirements • Space Modification Requests Now Include • Reengineering of Existing Mechanical & Electrical and Data Systems • Reengineering of Existing Life Safety Systems • HVAC system cannot be modified as easily • Additional VAV boxes may need to be installed • Development of Construction Documents • District of Columbia Permitting Application Review and Approval Process

  23. Evacuation Procedures • HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. • If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. • Verify your evacuation routes and staging area, regardless of where you are in the building. • If an alarm sounds listen, then act quickly

  24. Evacuation Procedures • If you need assistance evacuating, report to the galley area on whatever floor you are on. • Once out of the building, do not return until the “all-clear” is given. • Follow directions given by the ICP, Emergency Management, Security, and Building Monitors.

  25. Evacuation Staging Areas

  26. Packing Guidelines • Packing with the Pax Box System • Build and stack • Legal/Letter/Hanging Files • Stack and pack • Label Placement and Removal

  27. Information Security • Classified Information • Sensitive But Unclassified Information • Identifiable markings to indicate sensitive information • SBU Cover Sheet • Burn Bags • Securing Burn Bags • Storage and Pick Up Locations • Safe Relocation Protect Information that Warrants it!

  28. Next Steps • Continued POC meetings with renovation team for • Pack and move to the 5th floor • Targeted All Hands for occupants returning to the renovated 6th floor • Four weeks prior to leaving the 5th floor

  29. HQ Renovation Facilities Points of Contact • Project Manager • Brian Smith: brian.s.scott-1@nasa.gov • Assistant Project Manager • John Ferri: john.a.ferri@nasa.gov Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

  30. Questions

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