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APSCSC e-Office

APSCSC e-Office. Main Features All Office on web – AAA - Anywhere-Anytime Access KPIs Key Performance Indicators on website @net A multi-level review with easy access Enables on-line monitoring instantaneously. eOffice. Website with URL www.apscsc.gov.in APSCSC eOffice on 3As

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APSCSC e-Office

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  1. APSCSC e-Office • Main Features • All Office on web – • AAA - Anywhere-Anytime Access • KPIs • Key Performance Indicators on website @net • A multi-level review with easy access • Enables on-line monitoring instantaneously

  2. eOffice • Website with URL www.apscsc.gov.in • APSCSC eOffice on 3As • Accessibility • Accountability • Adoptability • Designed a home page with relevant to its functions • Permitted access to its officers and employees

  3. GOI - Five Points 2. Computerization of TPDS GOI - Nine Points Action Plan 9. Computerization of TPDS Projects on e-Office - overview • Remittances of Demand Drafts PDS • e-Release Order • Analysis of Economic movement • Lifting & Off-take reports • Transport Analysis • Periodicals, Circulars Office: Admin. • Personnel Information System • Payroll Office: Finance • Provident Fund • Minimum Support Price Marketing • Iodized salt • Petroleum products:LPG, White k.oil, MS&HSD,Bitumen • MIS for engineering - godowns Engineering

  4. APSCSC e-Office • DIFFERENT SECTIONS in eOffice • VC & MD Section • A & V Section • Finance Section • Public Distribution System Section • Marketing Section • Engineering Section • LPG as a separate connected module shown as it is attached with importance Type user id as ‘dm1’; password as ‘guest’

  5. Common Home Page Common HomePage

  6. MD'S VIEW for logging in to e-Office on APSCSC websitwe

  7. DM'S VIEW for logging in to e-Office on APSCSC websitwe

  8. Login Page

  9. DM Nizamabad successfully logged in TCM Report VC & MD Section

  10. Reporting on Teleconference Minutes A regular review of performance through Teleconferences on weekly basis/fortnightly basis Reporting on Minutes of the Meetings held with General Managers within Corporate Office All District Managers and Zonal Managers etc Analytical review is made possible with this reporting. Review on Endorsements VC & MD receives a good number of official letters/ correspondence, daily VC & MD make endorsements on them (Action requested) Action taken report is also tracked and correlated This type of analysis resulted in close monitoring eOffice- VC& MD section modules Type user id as ‘dm1’; password as ‘ZZZZ’

  11. VC & MD Section - Menu Graphics Teleconference Minutes (TCM) Endorsements Letters Minutes of Meeting (MoM)

  12. VC & MD SECTION - Reports TCM Abstract Report • TCM Report of particular district on selection. TCM abstract report of ATR sent & ATR not sent of DM/ZM/GM Replyto TCM Instructions

  13. TCM Abstract Report VC & MD Section

  14. TCM Report of a particular district on selection.

  15. MD'S VIEW TCM abstract report of ATR sent & ATR not sent of DM/ZM/GM

  16. Replyto TCM Instructions VC & MD Section

  17. Payroll for generating monthly paybills of employees Monthly wise Consolidated salary register report of all districts Provident Fund in advanced stage of development Progress of applications in Finance Section eOffice - Finance & Accounts Modules

  18. Finance - Menu Graphics Main Menu Sub-Menu Reports

  19. Finance Section Payroll Module: for generating monthly pay bills of employees

  20. MD'S VIEW • Finance section module reports

  21. Finance Section Module Reports MD'S VIEW

  22. MD'S VIEW • Monthly wise Consolidated salary register report of all districts

  23. MD'S VIEW Monthly wise Consolidated salary register report of all districts

  24. S. No. FINANCE: Stage and action to be taken Progress of applications in Finance Section 1 Pay Roll Package Completed and implemented – to link to employees database 2 Arrear From December,2006 is being done. Consolidated report on monthly salaries is under progress. 3 C.P.F. Account IEG to develop. 4 Daily Indenting of funds from HO by DMs. To discuss with NIC for development in Phase II in user friendly Report formats by seeing the ‘e-Office’ modules and to take one IEG Programmer for this purpose exclusively. ‘e-Accounts’ should become self-contained fully for all business transactions except payroll and CPF which will be on ‘e-Office’ 5 Daily Transfer of funds to Districts and generation of monthly report 6 Daily acknowledgement of funds by DMs and generation of monthly report 7 Daily Transfer of sale proceeds by Districts to HO and generation of monthly report 8 District wise monthly VAT report and generation of consolidated report 9 Monthly reports on IOCPF, IOGs, ECC, EWF, etc. and consolidation of monthly report 10 Status position of payment of TDS and Service Tax and generation of consolidated report District wise 11 Report on Sundry Debtors 12 District Sugar PEF report and generation of consolidated report

  25. eOffice - PDS Modules • PDS, a main function of Corporation • Effective functioning is required • Effective information is essential • PDS has the base on Information • Decision Making should be with the features of • Accurate, • Effective and • Productive

  26. PDS - Menu Graphics

  27. PDS Section Selection of DD Remittance Input Form Entry form for Allotment & No.of FP shop dealers DD’s Remitted • DDistrict wise DD remittance Report of the Particular Month • DDD’s remittance report – Mandal wise Economic movement & Deviation Reasons input form Selection of financial Year to view Economic Movement Report & Give reasons for Deviations if any in a particular Movement of Stage-I transportation Actual, Economic Movement & Deviation Reasons Input Form • AAbstract report of the Deviation Reasons , Deviatied Expenditure ,percentage of Deviation in Stage-I transportaion of the particular District & Financial Year Progress of applications in PDS section

  28. Selection of DD Remittance Input Form PDS Section

  29. PDS Section Entry form for Allotment & No.of FP shop dealers DD’s Remitted

  30. MD'S VIEW

  31. MD'S VIEW • District wise DD remittance Report of the Particular Month

  32. PDS Section Economic movement & Deviation Reasons input form

  33. PDS Section Selection of financial Year to view Economic Movement Report & Give reasons for Deviations if any in a particular Movement of Stage-I transportation

  34. PDS Section Actual, Economic Movement & Deviation Reasons Input Form

  35. MD'S VIEW • Abstract report of the Reasons for Deviation • Deviatied Expenditure • Deviation % in Stage-I transportaion of • the particular District & Financial Year

  36. S. No. PUBLIC DISTRIBUTION SYSTEM Stage and action to be taken Progress of applications in PDS section 1 Monthly reports on allotment, lifting and off take of Rice, Wheat, Sugar respectively All these reports should be linked to SMS database for getting reports by taking’L’, ‘R’ ‘I’ i.e. OB + Receipts and deducting ‘I’ issues to get CB. 2 Monthly report of Rice to Hostels and Non-Government Organizations 3 Monthly report on lifting of Annapurna Rice 4 Daily report on allotment, lifting, releases & closing balance under various schemes of Rice, Wheat, Sugar 5 Estimated request of AP/Ex-North Rice under P.D.S. and other schemes 6 Daily progress on lifting of Sugar 7 Lifting of Wheat and movement of Wheat Flour. 8 Report on OB, Receipts, Issues and CB of Wheat Flour 9 MIS on Rice, Wheat and Sugar To be developed by IEG. 10 Weekly report of DD remittances by F.P. Shops Completed 11 Quarterly report of pending court cases at District level Completed. Report for HO to be generated 12 Tenders – -Transportation of Stage I – Trip wise entry -Transportation of Stage II – MLS Point database. -Transportation of Sugar – Database. Successfully implemented (without trip wise). Further development of software to be done for tenders 2007-08. 13 Physical Verification of MLS Points Completed. Report for HO to be generated, adding columns as discussed. Sri Satish, Programmer to complete the work immediately. 14 Settlement of Stage-I & Stage-II transport bills To call Sri Sudhakar Sharma from Srikakulam and to complete the module for all the Districts.

  37. Marketing in eOffice • A real Data warehousing • An end to end solution • A detailed and analytical reporting • A well build master data • Millers • PPCs etc

  38. Marketing - Menu in Graphics

  39. Selection of Paddy Procurement entry form MARKETING SECTION Entry Form for Paddy Procurement Through APSCSCL,IKP & FCI of Khariff and Rabi Entry form for storage/millers Entry Form for Storage to Millers Entry Form for Rice Delivery From Millers Select Date to view Reports on District wise & click link to view up to date Report. District wise Paddy Procurement Abstract Report of APSCSCL and IKP PPC wise Paddy Procurement Report PPC wise Paddy Procurement Abstract Report of APSCSCL and IKP Abstract for Storage Milling Report District wise Storage Milling Abstract Report of APSCSCL and IKP Iodised salt Report

  40. Harithandra Pradesh

  41. Marketing Section Selection of Paddy Procurement entry form

  42. Marketing Section Entry Form for Paddy Procurement Through APSCSCL,IKP & FCI of Khariff and Rabi

  43. Marketing Section Entry form for storage/millers

  44. Marketing Section Entry Form for Storage to Millers

  45. Marketing Section Entry Form for Rice Delivery From Millers

  46. Select Date to view Reports on District wise & click the link to view up to date Report.

  47. District wise Paddy Procurement Abstract Report of APSCSCL and IKP

  48. PPC wise Paddy Procurement Report

  49. PPC wise Paddy Procurement Abstract Report of APSCSCL and IKP

  50. Abstract for Storage Milling Report

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