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TexFile Overview

TexFile Overview. Attorneys and Legal Professionals Course Number: 901271114. Agenda. TexFile Overview. Filing Mechanics. Timeline. Agenda. TexFile Overview. Filing Mechanics. Timeline. TexFile. New e-filing manager for Texas Administered by the Office of Court Administration

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TexFile Overview

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  1. TexFile Overview Attorneys and Legal Professionals Course Number: 901271114

  2. Agenda TexFile Overview Filing Mechanics Timeline

  3. Agenda TexFile Overview Filing Mechanics Timeline

  4. TexFile • New e-filing manager for Texas • Administered by the Office of Court Administration • Powered by Tyler Technologies

  5. Orange Jefferson Chambers Galveston Matagorda Calhoun Aransas Nueces Kleberg San Patricio Willacy Hidalgo Cameron E-Filing Today Lipscomb Sherman Hansford Ochiltree Dallam Moore Hartley Roberts Hemphill Hutchinson Oldham Gray Carson Potter Wheeler • Summary • In use since 2003 • 52 of 254 counties • 10 of 16 appellate courts • 80% of population, but less than 10% of total filing volume Collings- worth Deaf Smith Armstrong Donley Randall Castro Briscoe Parmer Swisher Hall Childress Hardeman Wilbarger Wichita Motley Cottle Floyd Hale Lamb Bailey Foard Montague Red River Grayson Lamar Cooke Clay Fannin Cochran Archer Baylor Hockley Lubbock Dickens King Crosby Knox Bowie Delta Wise Throck- morton Jack Titus Denton Terry Lynn Yoakum Garza Young Collin Hopkins Kent Stonewall Haskell Franklin Morris Hunt Cass Camp Rock- wall Rains Wood Marion Parker Dallas Shackel- ford Palo Pinto Tarrant Dawson Fisher Jones Stephens Gaines Borden Scurry Upshur Kaufman Van Zandt Harrison Hood Gregg Johnson Ellis Smith Andrews Taylor Nolan Martin Howard Mitchell Callahan Eastland Somer- vell Earth Henderson Panola Rusk Navarro Hill Comanche Bosque Glasscock Coke Ector Winkler Midland Loving Cherokee Coleman Runnels Shelby Anderson Sterling Brown Freestone El Paso Hamilton Nacogdoches Ward Hudspeth Crane McLennan Culberson Limestone Coryell Mills Upton Sabine Reagan San Augustine Tom Green Houston Irion Concho Leon Falls Angelina Mc Culloch Reeves San Saba Lampasas Trinity Bell Robertson Newton Madison Jasper Tyler Schleicher Menard Polk Pecos Milam Burnet Mason Llano Jeff Davis Crockett Williamson Catalysts for Change New E-Filing system from Tyler Technologies Supreme Court mandate Grimes Walker Brazos Burleson San Jacinto Sutton Kimble Hardin Travis Gillespie Blanco Montgomery Lee Washington Liberty Terrell Waller Bastrop Kerr Hays Presidio Val Verde Austin Edwards Kendall Brewster Caldwell Real Comal Bandera Fayette Harris Colorado Guadalupe Fort Bend Gonzales Lavaca Medina Kinney Uvalde Bexar Wharton Brazoria Wilson DeWitt Karnes Jackson Atascosa Zavala Frio Victoria Maverick Goliad Dimmit Bee Live Oak McMullen Refugio La Salle Webb Duval Jim Wells Jim Hogg Brooks Zapata Kenedy Starr

  6. Supreme Court Mandate Pop. 20k+ Jan 2016 Pop. 100k+ Jan 2015 Pop. 200k+ Jul 2014 Pop. 500k+ Jan 2014 Pop. 50k+ Jul 2015 Pop. 0+ Jul 2016 December 2012: Supreme Court Mandates Civil E-Filing through TexFile http://www.supreme.courts.state.tx.us/miscdocket/12/12920600.pdf

  7. TexFile Overview • Filer Prepares Documents • 24X7 Submission to EFSP of Choice • Filing Prepared for Clerk Review • Clerk Accepts or Rejects • Stamped Documents Passed to CMS and Filer

  8. EFSP Landscape • Summary • 23 Organizations • 6 Established • 17 New • All existing providers expected to remain • Each organization must apply and undergo certification • 4 Certified to-date (bold)

  9. Agenda TexFile Overview Filing Mechanics Timeline

  10. Example E-Filing Process • Prerequisite • Setup • Case • Information • Parties • Filings • E-Service • Review 4 1 2 3 5 Eviction • EFSP Registration • Payment Account Setup • Location • Category • Type • Attorney • Payment Account • Required Parties • Contact Information • Additional Parties • Filing Codes • Upload Documents • Select Service Contacts • Verify Location • Verify Data Entry

  11. Cost Detail: E-Filing Fees $3.25 to $16.50 $0.00 to $2.00 $13.75 to $29.00 $10.50 Reduced $0.00 To ? $0.00 to $2.00 $0.00 To ? $0.00

  12. Cost Comparison Divorce $275 $13.75 - $29.00 10 Old $412.50 To $565.00 -$117.50 HB2302 Case Fees Divorce $20+$275 $0.00 - $16.50 10 $295.00 To $460.00 New http://www.capitol.state.tx.us/tlodocs/83R/billtext/html/HB02302F.htm

  13. TexFile.com • Summary • Central portal for TexFile news and information • Information on certified EFSP’s • Links to pertinent State web sites, such JCIT • Point of entry for review process

  14. E-Filing Process

  15. Common Rejection Reasons Unsigned Document Incorrect Document Type Incorrect Case Number • “/s/ John Smith” acceptable • Must retain original copy if signature is scanned • Case no. on filing ≠ case no. on document • Searchable PDF • 8.5 X 11 • Properly rotated

  16. Additional Processes With e-filing, business begins electronically. Self Represented Litigants Intake and Docketing Case Management & Scheduling Financial Management In-Court Activity Attorneys Justice partners must collaborate to re-think process flow in an electronic environment Paper Files Mailed Notices & Calendars Cash Payments Signed Documents But as work progresses, many processes still force an exit to paper.

  17. Statewide E-Filing Rules • Summary • Updated Rules of Civil and Appellate Procedure • Effective 1/1/2014 • Public comments closed on 10/30/2013 • Expect final order in December http://www.supreme.courts.state.tx.us/miscdocket/13/13912800.pdf

  18. Agenda TexFile Overview Filing Mechanics Timeline

  19. Statewide Project Timeline Two Distinct Phases: 2013 2016 2015 2014 Current Courts Jan 2013 – Mar 2014 New Courts Mar 2014 – Jul 2016

  20. Example Court Transition Timeline Permissive Go-Live 11/30/2013 Sep Nov Jan 2014 Jan Mar May Jul 2013 2014 Mandatory Go-Live 1/1/2014 Technical Training Provided by EFSP’s

  21. Recommended Next Steps Fall: Review new rules, procedures, and operators End of Year: Exercise the system in preparation for the January 2014 mandate

  22. Q&A

  23. Appendix

  24. Texas E-Filing History New Contract Awarded TX awards Tyler Technologies with new e-Filing contract; “TexFile” selected as program moniker Contract Expired Contract with existing vendor expired 8/31/2012 Jul 2012 Aug 2012 Sept 2012 Oct 2012 Nov 2012 Dec 2012 2003 E-Filing Began TX contracts for e-Filing system Original Contract Extended Contract extended 18 months, through 2/28/2014, to keep operation afloat e-Filing Mandated TX Supreme Court issues order mandating e-Filing in civil cases beginning 1/1/2014

  25. Existing Installations of TexFile Will Co, IL State of MN State of ND MI Court of Appeals State of SD Midland County Detroit and Oakland Cos. Lehigh PA State of MD State of Oregon Las Vegas, NV (Clark Co.) State of New Mexico

  26. Orange Jefferson Chambers Galveston Matagorda Calhoun Nueces Kleberg San Patricio Aransas Willacy Hidalgo Cameron Top 10: 1/1/2014 Lipscomb Sherman Hansford Ochiltree Dallam Moore Hartley Roberts Hemphill Hutchinson Oldham Gray Carson Potter Wheeler Collings- worth Deaf Smith Armstrong Donley Randall Castro Briscoe Parmer Swisher Hall Childress Hardeman Wilbarger Wichita Motley Cottle Floyd Hale Lamb Bailey Foard Montague Red River Grayson Lamar Cooke Clay Fannin Cochran Archer Baylor Hockley Lubbock Dickens King Crosby Knox Bowie Delta Wise Throck- morton Jack Titus Denton Terry Lynn Yoakum Garza Young Collin Hopkins Kent Stonewall Haskell Franklin Morris Hunt Cass Camp Rock- wall Rains Wood Marion Parker Dallas Shackel- ford Palo Pinto Tarrant Dawson Fisher Jones Stephens Gaines Borden Scurry Upshur Kaufman Van Zandt Harrison Hood Gregg Johnson Ellis Smith Andrews Taylor Nolan Martin Howard Mitchell Callahan Eastland Somer- vell Earth Henderson Panola Rusk Navarro Hill Comanche Bosque Glasscock Coke Ector Winkler Midland Loving Cherokee Coleman Runnels Shelby Anderson Sterling Brown Freestone El Paso Hamilton Nacogdoches Ward Hudspeth Crane McLennan Culberson Limestone Coryell Mills Upton Sabine Reagan San Augustine Tom Green Houston Irion Concho Leon Falls Angelina Mc Culloch Reeves San Saba Lampasas Trinity Bell Robertson Newton Madison Jasper Tyler Schleicher Menard Polk Pecos Milam Burnet Mason Llano Jeff Davis Crockett Williamson Grimes Walker Brazos Burleson San Jacinto Sutton Kimble Hardin Travis Gillespie Blanco Montgomery Lee Washington Liberty Terrell Waller Bastrop Kerr Hays Presidio Val Verde Austin Edwards Kendall Brewster Caldwell Real Comal Bandera Fayette Harris Colorado Guadalupe Fort Bend Gonzales Lavaca Medina Kinney Uvalde Bexar Wharton Brazoria Wilson DeWitt Karnes Jackson Atascosa Zavala Frio Victoria Maverick Goliad Dimmit Bee Live Oak McMullen Refugio La Salle Webb Duval Jim Wells Jim Hogg Brooks Zapata Kenedy Starr

  27. Contact Information • E-Mail: Terry.Derrick@TexFile.com • Phone: 972-713-3770 • Web: www.TexFile.com

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