Essential Reporting Guide for New VET Providers
This guide prepares new VET providers for effective reporting. Learn about essential data requirements, including student information, course details, and compliance with VET FEE-HELP regulations. Discover key practices for submitting and verifying data through HEIMS systems, and understand the importance of maintaining data quality. Gain insights on allocating CHESSNs, engaging your team in training, and ensuring readiness in your administrative processes. Equip yourself with the knowledge to confidently navigate your reporting journey in the higher education sector.
Essential Reporting Guide for New VET Providers
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Presentation Transcript
Reporting for new providers Webpage: http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/reporting-for-new-providers
Getting ready Having the right information Submitting & checking your data Knowing what to report and when Formally verifying your data, ensuring quality Getting your systems ready Allocating a CHESSN Training your team
Getting ready Your administrative processes • schedule of fees • request for HELP assistance • students TFN’s • issuing of Commonwealth assistance notices • VET courses have been activated in HITS Communications & Student Support TeamTSEnquiries@education.gov.au
Structuring your units of study • Consistency • Student management systems • Competencies • Determine • Field of education • Tuition fees • EFTSL value • Census dates
Having the right information What data do I need to collect? • Courses • Unit of study • Students
Key information for reporting • Student • Course • Unit of Study • Name • Address • Date of birth • Citizenship • Gender • Disability • Indigenous status • TFN & CHESSN • Length • Type of course • Field of education • Approved by Training.gov.au • TEQSA • Cost for students • Census date • Length (EFTSL) • Field of education • Consistent with Schedule of fees
What students are reported? Students enrolled in your VET FEE-HELP approved courses; Citizenship status • Australian citizen • Permanent humanitarian visa Tuition fees • Deferred through VET FEE-HELP or • Paying upfront
Getting your systems ready Supported Not supported
Systems you use • allocate CHESSNs and • view student entitlements • HEIMS Admin • HEIMS WebServices • allocate CHESSNs and student entitlements for many students • HEPCAT • report your data HEIMS database • HEIMS Online • view submission reports • view your reported data • check and verify your data
Have access HEIMS applications ATO Encryption Key
What training is available? Webinars Face to face/Workshops Customised Online videos
Training your team • Why it’s important • Stay up to date • Increase efficiency • Avoid costly mistakes • Know the answers • Stay connected
Allocating CHESSNs What is a CHESSN? How are they allocated? • HEIMS Administration • HEIMS WebServices
HEIMS Administration Allocation of CHESSNs
HEIMS Administration View student entitlements
Checking your data • identifies reporting issues early • minimises incorrect payments • reduces your workload • confirms student debts are correct • ensures publications are accurate
HEIMS Online Submission reports
HEIMS Online View reported data
The final piece of the puzzle… Having the right information Submitting & checking your data Knowing what to report and when Formally verifying your data, ensuring quality Getting your systems ready Allocating a CHESSN Training your team
Verificationensuring quality What is verification? • When do I verify my data? • Why do I verify my data?
How is data verified? Verification reports
