Reporting for new providers

1. Reporting for new providers Webpage: http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/reporting-for-new-providers

2. Supporting webpage

3. Getting ready Having the right information Submitting & checking your data Knowing what to report and when Formally verifying your data, ensuring quality Getting your systems ready Allocating a CHESSN Training your team

4. Getting ready Your administrative processes • schedule of fees • request for HELP assistance • students TFN’s • issuing of Commonwealth assistance notices • VET courses have been activated in HITS Communications & Student Support TeamTSEnquiries@education.gov.au

5. Structuring your units of study • Consistency • Student management systems • Competencies • Determine • Field of education • Tuition fees • EFTSL value • Census dates

6. Having the right information What data do I need to collect? • Courses • Unit of study • Students

7. Key information for reporting • Student • Course • Unit of Study • Name • Address • Date of birth • Citizenship • Gender • Disability • Indigenous status • TFN & CHESSN • Length • Type of course • Field of education • Approved by Training.gov.au • TEQSA • Cost for students • Census date • Length (EFTSL) • Field of education • Consistent with Schedule of fees

8. What students are reported? Students enrolled in your VET FEE-HELP approved courses; Citizenship status • Australian citizen • Permanent humanitarian visa Tuition fees • Deferred through VET FEE-HELP or • Paying upfront

13. Higher education providers data requirements

14. VET providersdata requirements

25. Getting your systems ready Supported Not supported

26. Systems you use • allocate CHESSNs and • view student entitlements • HEIMS Admin • HEIMS WebServices • allocate CHESSNs and student entitlements for many students • HEPCAT • report your data HEIMS database • HEIMS Online • view submission reports • view your reported data • check and verify your data

27. Have access HEIMS applications ATO Encryption Key

28. What training is available? Webinars Face to face/Workshops Customised Online videos

29. Training your team • Why it’s important • Stay up to date • Increase efficiency • Avoid costly mistakes • Know the answers • Stay connected

32. Allocating CHESSNs What is a CHESSN? How are they allocated? • HEIMS Administration • HEIMS WebServices

33. HEIMS Administration Allocation of CHESSNs

34. HEIMS Administration View student entitlements

35. Reporting your data with HEPCAT

36. Checking your data • identifies reporting issues early • minimises incorrect payments • reduces your workload • confirms student debts are correct • ensures publications are accurate

37. HEIMS Online Submission reports

38. HEIMS Online View reported data

39. The final piece of the puzzle… Having the right information Submitting & checking your data Knowing what to report and when Formally verifying your data, ensuring quality Getting your systems ready Allocating a CHESSN Training your team

40. Verificationensuring quality What is verification? • When do I verify my data? • Why do I verify my data?

41. How is data verified? Verification reports

42. Your reporting journey

43. Your reporting journey

44. Your reporting journey

45. Your reporting journey

46. Your reporting journey

47. Your reporting journey

48. Your reporting journey

49. Your reporting journey

50. Your reporting journey