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Overview

ERF and EIF Information Meeting Key Messages in Preparing an Application 5 th September 2013 F2 Rialto Dublin. Overview. Application Documentation Eligible target groups Objectives of ERF/EIF Call Funding Rates Planning your Project Co-Funding

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Overview

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  1. ERF and EIF Information MeetingKey Messages in Preparing an Application 5th September 2013F2 RialtoDublin

  2. Overview • Application Documentation • Eligible target groups • Objectives of ERF/EIF Call • Funding Rates • Planning your Project • Co-Funding • Applying in Partnership with other Organisations • Budgeting • Application and Decision-making Process

  3. Application Documentation • ERF and EIF Programme Guidelines/Frequently Asked Questions • ERF and EIF Application Forms • ERF and EIF Application Guidance • All available to download at www.pobal.ie /funding programmes Please read all documentation carefully

  4. Eligible Target Groups • The Funds have distinct target groups. • ERF targets supports for asylum seekers and refugees • EIF targets supports for third country nationals • A third country national is a person from outside the EU who is living legally in Ireland (excl. asylum seekers and refugees) • Persons with humanitarian leave to remain are eligible under the EIF

  5. Objectives of EIF Call • Building capacity at local, regional and/or national level for delivery of community development, intercultural and inter-faith initiatives • Building capacity amongst service providers/front line staff to address the needs of third-country nationals • Delivery of services and supports for third country nationals, with particular emphasis on more vulnerable categories namely women, youth, children, people with disabilities • Building capacity of third-country nationals to participate and integrate into Irish society • Building capacity of different levels of government for policy making in relation to integration of third-country nationals

  6. Objectives of ERF Call • Building capacity at local, regional and/or national level for delivery of reception and/or integration supports • Building capacity amongst service providers/front line staff to address the needs of asylum seekers and/or refugees • Delivery of services and supports for asylum seekers and refugees, with particular emphasis on certain vulnerable categories • Building capacity of refugees to participate and integrate into Irish society

  7. Funding Rates • Applications can be made for up to 70% or 95% depending on the focus of your application • Guidelines set out what is eligible under the different rates of funding • If your proposed project includes a mix of activities that attract 70% and 95% funding, then apply for the rate that applies to the primary focus of your project • Important to indicate what the primary focus of project activities is • During the appraisal a determination will be made as to whether the proposal merits up to 70% or 95% funding.

  8. Planning your Project • Plan for 12-13 months • Be clear about what outcome(s) you want to achieve • Only select relevant outcomes in Section 8.5 • Place emphasis on the identification of need (Section 7) • Ensure actions are of substance, devised to address needs and achieve outcomes • Ensure consistency with objectives of call • Study the criteria for selection of projects

  9. Co-Funding • Both ERF/EIF require applicants to source co-funding of min 5% or 30% depending on focus of project • Confirmation of co-funding is a key eligibility criterion • Need co-funding commitment for duration of project and verification of funds • All co-funding must be for the specific purposes of the ERF/EIF project • ‘In kind’ contributions or the use of existing staff salaries as co-funding is not allowed • Financial monitoring involves the grant and co-funding

  10. Applying in Partnership with other Organisations • Encourage applications that are collaborative in nature • Project partners (for ERF/EIF purposes) are defined as ‘any legal entity which implements a project in co-operation with the final beneficiary by providing the project with resources and by receiving part of the EU grant through the final beneficiary’ • Written declaration needed from each project partner • Lead organisation is responsible for all contractual, financial and reporting obligations • Project partners must maintain good records and are accountable to the lead organisation and to Pobal

  11. Budgeting • Total budget for both Funds is €1.3m • Grants will be in the region of €50k-€100k • Purpose of grant is to provide funding to enable specific actions over period of time • Indirect costs (admin overheads) at flat rate of no more than 7% • Staffing costs eligible (new posts or apportioning of existing staff) • Budget for at least 1 day p/w for financial administrator • Budget for project evaluation of no more than €3k • Submit apportionment policy

  12. Application and Decision Making Process • Review checklist in application form (Sec 13) prior to completion Application MUST BE submitted • Using the official Application Form with relevant supporting documentation • BY E-MAIL ONLY to integrationfunds@pobal.ie • By 12 Midnight on Friday 20th September

  13. Application and Decision Making Process Applications will automatically be deemed ineligible if: • Submitted after 12 midnight on 20th September • Focused on an ineligible target group • Submitted without sufficient verifiable co-funding

  14. Application and Decision Making Process • Pobal will acknowledge receipt of your application by 1st October 2013 (e-mail notification) • If you have any queries re your application please e-mail your query to:- integrationfunds@pobal.ie We will respond as soon as possible

  15. Application and Decision Making Process • All applications will be subject to an Eligibility Check in relation to correct target group and availability of co-funding • All applications deemed eligible will have a Desk Appraisal • Clarifications may be sought by Pobal by e-mail or by telephone

  16. Application and Decision Making Process Key Selection Criteria are: • Capacity of the Applicant • Demonstration of Need • Outcomes for the target group • Strategic Fit • Value for Money

  17. Application and Decision Making Process • The project needs to be achievable within the timeframe • Is there a clear implementation plan and methodology for delivery of the project? • Are there realistic and measurable outputs and outcomes for the project?

  18. Application and Decision Making Process • Each of the 5 criteria have equal weighting • Must achieve 65% minimum to be considered for funding and must score at least 13 under capacity of the applicant • A score of 65 or higher is not a guarantee of funding

  19. Application and Decision Making Process • Anticipated that decisions on your application will be made by Mid-November 2013 • Notification of decision in writing • Successful applicants will be issued with a Grant Agreement by Pobal in early December • Advance Payments in December

  20. Application and Decision Making Process • Unsuccessful Applicants will be advised in writing and provided with a rationale for the decision • You may request a Review of your decision in writing

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