ECE 582: Electrical and Computer Engineering Design I Memos, Documentation, and Team vs. Group
Goals for this lecture • Documenting Sources • Memoranda Writing • Discuss important issues in Team Writing • Understand how to make it work • Discuss teamwork experience to date
Documenting Sources • Chapter 14 in “Pocket Book of Technical Writing” by Finkelstein.
Documenting Sources • When to document sources • Information is not common knowledge • Idea used that you did not create • Why document? • Give formal credit • Legal requirements • Academic Standards • Establish credibility
How to Document Sources • Parenthetical documentation • Source citation in parenthesis/brackets The development of a requirement specification described in  allows engineers to create products based on clearly defined criteria rather than whimsy. • List of references at the end • Correspond to citations • List of sources at the end • Not cited, but used to develop ideas
Examples • Books  J. Eric Salt and Robert Rothery, Design for Electrical and Computer Engineers. New York, NY: John Wiley & Sons, INC., 2002. • Journals  Changku Hwang, “A Very Low Frequency, Micropower, Low Voltage CMOS Oscillator for Noncardiac Pacemakers,” IEEE Trans. Circuits and Systems, vol. 42, Nov. 1995, pp 962-965. • Electronic References  “PIC18F1230/1330 Data Sheet.” Microchip, http://ww1. microchip.com/downloads/en/DeviceDoc/39758c.pdf (Accessed May 1, 2007)
Memoranda Writing • Chap. 18 Finkelstein • Less formal than letters • Often used for interoffice communication • Also used to document certain events or agreements
Outline Date: The date the letter or memo will be sent To: Recipient’s name, title From: Sender’s name and organization/office (Often is signed or initialed by the sender) Re: Refers to the subject or purpose Body: First Paragraph: A summary of what will follow. Follow-on paragraph(s): Supporting materials and explanations Summary paragraph: Either a summary, a final pitch, or a line that invites a response.
Teams vs Groups Work Groups • Share space, interact frequently, personally acquainted • Low interdependence to get work done • Meetings focus on: • Sharing information • Perspectives • Best practices • Discussing problems
Teams Work Teams • Assembly of people with complementary skills • Committed to common purpose and goals • Mutual accountability (team members responsible for results other than their own)
Groups II • May unintentionally work at cross purposes • Members may compete • Sum of whole = the sum of the potential of individual participant
Teams II • Work products/services require joint efforts • Decide among themselves how to proceed to accomplish work • Synergistic benefit Sum of whole > the sum of the potential of individuals
Team Writing • Motivation • Grades • Interest • Graduation • Experience – something to talk about in a job interview
Future Team Tasks • Designate a team leader • Qualified • Listens to other members • Ensure consistency • Keep project on track
Team Tasks II • Identify skills of team members • Courses taken • Abilities / Interests • Assign project areas – who is responsible for what • Project work……
Team Tasks III • Document Assembly • Individuals write sections of document for their assigned areas • Team Writer integrates, modifies, rewords, or smoothes out to create a draft report • All team members review entire document • Independent review • Understand complete system • Correct problems found in review • Create final report
Teamwork Discussion • What has been effective? • What problems have been encountered? • How were you able to resolve problems?