How To Complete an Application Package for Grants and Cooperative Agreements The Pre-Award Process

1. How To Complete an Application Package forGrants and Cooperative AgreementsThe Pre-Award Process United States Department of Agriculture Forest Service Northeastern Area, State and Private Forestry (NA S&PF) 11 Campus Boulevard, Suite 200 Newtown Square, PA 19073 http://www.na.fs.fed.us April 14, 2016

2. Overview Today you will learn: How to Complete an Application Package for Grants and Cooperative Agreements http://www.na.fs.fed.us/fap/fap.shtm

3. Providing Federal Financial Assistance to our partners through Grants and Cooperative Agreements is a key aspect of NA S&PF’s work.

4. What is the distinction between a Grant and a Cooperative Agreement? The essential distinction between a grant and a cooperative agreement is the degree of Federal involvement.

5. Administrative Regulations NA S&PF federal financial assistance programs are subject to the requirements of: • Office of Management and Budget (OMB) Circular – Title 2 Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • USDA Codified Regulations – 2 CFR Part 400

6. For the Omni Circular, visit: http://www.ecfr.gov/cgi-bin/text-idx?SID=e283b78509d39651bb95ac880966df3c&mc=true&node=pt2.1.200&rgn=div5 For the Department of Agriculture Codified Regulations: • http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2tab_02.tpl • Under Subtitle B, click on the 400-499 series

7. Catalog of Federal Domestic Assistance The Catalog of Federal Domestic Assistance (CFDA) provides program specific information about Federal programs. The most common references for Forest Service grants and cooperative agreements with match requirements are: • 10.664 Cooperative Forestry Assistance (50/50) used for Consolidated Payment Grant – generally includes Forest Health, State Fire Assistance, Forest Stewardship, and Urban and Community Forestry. • 10.664 is also used for the Volunteer Fire Assistance Program (50/50) • 10.678 Forest Stewardship Program (50/50) • 10.675 Urban and Community Forestry (50/50)

8. Catalog of Federal Domestic Assistance - Continued • 10.680 Forest Health Protection (50/50) • 10.676 Forest Legacy (75/25) • 10.689 Community Forest and Open Space Conservation Program (50/50) • 10.681 Wood Education and Resource Center (50/50) • 10.674 Wood Utilization Assistance (80/20)

9. Catalog of Federal Domestic Assistance - Continued • 10.678 Conservation Reserve Program (100/0) • 10.678 Emergency Forest Restoration Program (100/0) • 10.675 Great Lakes Forest Restoration Program (100/0) • Projects specific to Cooperative Weed Management Program – 10.664 For a complete list of all CFDAs, visit www.cfda.gov

10. Roles and Responsibilities of the Grants Management Staff Who do I contact if I need assistance?

12. Before you submit your grant application package • Be aware of the requirements and obligations that come with an award. • Be sure that your organizations 9-digit DUNS number and SAM.gov registration are current and active. • Contact the Grant Monitor to verify the amount of funding you will be receiving for your project and the correct matching requirements.

13. Make sure it is complete, accurate, signed and dated. If it is not, it will be returned to you. The awarding of the grant or cooperative agreement will be delayed/or not funded if the grant application package is incomplete. Before you submit your grant application package - Continued

14. Pre-Award Process • Financial Advice to States http://na.fs.fed.us/stateadvice/index.shtm Contains funding commitments to partners and core program funding for the Cooperative Forestry Assistance Programs of State & Private Forestry • Submitting your Grant Application Package

15. Make sure your grant application package is complete Application: • Application for Federal Assistance (SF-424) http://www.na.fs.fed.us/fap/fap_forms.shtm • Budget Information – Non-Construction Programs (SF-424A) • Budget Information – Construction Programs (SF-424C) * Assurances: • Assurances – Non-Construction Programs (SF-424B) • Assurances – Construction Programs (SF-424D) *

16. Make sure your grant application package is complete - Continued • Certifications and Disclosures (Domestic Awards Only): • Certification Regarding Debarment and Suspension (AD-1047) • Certification Regarding Drug-Free Workplace (AD-1049) • Certification Regarding Drug-Free Workplace – State and State Agencies, Federal Fiscal Year ___ (AD-1052) • Final Representation Regarding Felony and Tax Delinquent (AD-3030) • Civil Rights Compliance Review Record – (FS-1700-0006A)

17. Make sure your grant application package is complete - Continued • Disclosure of Lobbying Activities (SF-LLL) – projects $100,000 or more • Certification Regarding Lobbying (FS 1500-35) • Financial Capabilities Assessment: • Financial Capability Questionnaire (FS 1500-22) • Financial Capability Checklist (FS 1500-22A) • Financial Capability Checklist for State Government Agencies Only (FS 1500-22B)

18. Make sure your grant application package is complete - Continued • Program Narrative • http://www.na.fs.fed.us/fap/narrativetemplates.shtm • Detailed Budget Breakout (if claiming Indirect Costs a copy of your approved Negotiated Indirect Cost Rate Agreement is required) • * Pertain to Forest Legacy Program • http://na.fs.fed.us/fap/fap.shtm

19. Where do I send my complete signed and dated grant application package? We prefer you email the package to your Grants and Agreements Specialist via our shared inbox at nagrants@fs.fed.us or USDA Forest Service Northeastern Area, State and Private Forestry ATTN: Grants and Agreements Management 11 Campus Boulevard, Suite 200 Newtown Square, PA 19073

20. Q&A