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GRANTS AND COOPERATIVE AGREEMENTS

GRANTS AND COOPERATIVE AGREEMENTS. Protect, Project, Sustain. Assistance Agreements vs. Procurement. Grants and Cooperative Agreements Research & Development (6.1 – 6.3) Prototypes Public Purpose Defense Grants and Assistance Regulation (DODGAR)

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GRANTS AND COOPERATIVE AGREEMENTS

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  1. GRANTS AND COOPERATIVE AGREEMENTS Protect, Project, Sustain

  2. Assistance Agreements vs. Procurement • Grants and Cooperative Agreements • Research & Development (6.1 – 6.3) • Prototypes • Public Purpose • Defense Grants and Assistance Regulation (DODGAR) • Broad Agency Announcements (BAA) & Program Announcements • No Fee/Profit Assistance Agreements Procurement • Purchase Orders, Delivery/Task Orders, Contracts • Supplies, Services, and Research & Development (6.4, 6.5) • Mission Support – Direct Benefit to the Gov • FAR/DFARS/AFARS • FedBizOps/Army Single Face to Industry USAMRAA

  3. Assistance Agreements • Grant – Substantial involvement is not expected between DoD and the recipient (W81XWH-05-1-0001) • Cooperative Agreement – Substantial involvement is expected (W81XWH-05-2-0001) • Substantial Involvement – programmatic factors, may include collaboration, participation, or intervention in the program or activity being performed USAMRAA

  4. Assistance Agreements –Pre-award Process • BAA/PA – USAMRAA Website • Describes process and criteria • Funded supplements to the BAA provide additional avenues • Proposals – Appendices are important • Technical Review – Peer Review • Internal or external peer review possible • Recommendation for award – Programmatic Review • Submit funding documents to contracting office • Proposal • Results of reviews • Purchase request • Safety and environmental compliance • Negotiations USAMRAA

  5. Award Terms & Conditions (T&C): • Federal Demonstration Partnership web site: http://www.thefdp.org/ • USAMRAA General T & C maybe reviewed at web site under Assistance Agreement button http://www.usamraa.army.mil/pages/index.cfm • USAMRAA Special T & C are located within the award document USAMRAA

  6. Assistance Agreements –Post-award Process • Award • Review terms and conditions • Review period of performance • Payment Administration • Scheduled payments or cost reimbursement • Interest bearing account • Stay on top of incremental funding • Contract / Grant specialists will review SF-270 and SF-272 • Transfers • Closeout USAMRAA

  7. Assistance Agreements –Post-award Process • Special situations • Task Orders • Options vs. Whole Agreement • Modifications • What is “within scope?” • Application of Bona Fide Needs Rule to Assistance Agreements USAMRAA

  8. Assistance Agreements – GOR Duties • Review annual reports, compare to SOW • Assess progress • Deviations from Plan? • Report abnormalities to Grants Officer • Review proposed changes to budget, special approvals • Need for additional equipment, labor, time? • Track approval and use of special protocols • For example, human and/or animal use • Approval for these will come from ORP • Do not direct the performer! USAMRAA

  9. Approvals and other authorizations All prior approvals required by OMB Circulars A-21, A-87, A-102, A-110, A-122, and A-133 are waived except the following: • Change in scope or objectives. • Any request for additional funding. • Change in key personnel. • The award of a sub-award to accomplish substantial programmatic work. • Unless identified in the budget incorporated into the award, expenditures for equipment costing $5,000 or more. • Request for foreign travel not incorporated into the award. • Change in Performance Period. • Un-expended Balances are valid throughout award USAMRAA

  10. Technical Reporting Requirement • Annual and Final (30 calendar days after anniversary date of the award) • Format Assistance: https://mrmc.detrick.army.mil/rrptechrep.asp • Submit Reports Electronically: https://ers.detrick.army.mil/ help desk assistance: 301-619-2049 . • Contracting Officer Representatives and Grants Officer Representatives are appointed by the PCO to: • Monitor performance to ensure compliance with technical and SOW requirements • Approve technical drawings, specifications and other information which must be delivered • Perform inspection and acceptance of all deliverables • Review payment requests • Provide performance information (PPIMS) to support final voucher approval • Contracting Officer Representatives and Grants Officer Representatives are appointed by the PCO to: • Monitor performance to ensure compliance with technical and SOW requirements • Approve technical drawings, specifications and other information which must be delivered • Perform inspection and acceptance of all deliverables • Review payment requests • Provide performance information (PPIMS) to support final voucher approval USAMRAA

  11. New Products and Ideas Website • For products, ideas that don’t fit under the BAA • Submitted designates category, system refers to reviewer, reviewer can forward • Reviewer can encourage unsolicited proposal, refer submitter to another agency, or issue polite denial • May be accessed from USAMRAA home page USAMRAA

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