SPEAKING THE SAME LANGUAGE: Ensuring a smooth lab turnover, from construction to operations

1. SPEAKING THE SAME LANGUAGE: Ensuring a smooth lab turnover, from construction to operations

2. Learning Objectives Thru this presentation we hope you will gain insights into … • Levels of enhanced turnover • Best time to identify FM turnover requirements • Resources required for enhanced turnover • How to specify in construction contracts

3. Ohio State University's Plant & Animal Agrosecurity Research (PAAR) • Highly secure BSL-3 bio-containment facility • 27,537 gross SF & 23,000 assignable SF • Two BSL-3 enhanced laboratories & four BSL-3 Ag animal isolation rooms that can handle large animals

4. Critical Lab Asset Types

5. Critical Lab Asset Types

6. Critical Lab Asset Types

7. Critical Lab Asset Types

8. Critical Lab Asset Types

9. Critical Lab Asset Types

10. Challenges to Enhanced Turnover • Potential challenges • No BIM data • No COBie data required from contractors • Lack of electronic documentation • Inaccurate drawings • Unique assets • Verifying hard-to-access assets • Who has the time and skills to do this • When does it need to be done

11. Traditional vs Modern Facility Turnover

12. Traditional vs Modern Facility Turnover To BIM/FM Integration From Paper

13. Learning Objective #1 Levels of enhanced turnover: • Paper drawings and documents • Electronic drawings and documents • Key FM Data extracted and loaded • Key FM Data provided as part of construction • BIM to FM integration • Fully integrated Capital Project to Operations processes  Lab project

14. Key FM Data extracted and loaded Scope of Work: • FM data extracted (drawings, documents, field surveys) • Field verification (barcoding optional) • Data formatted and normalized to FM system • Data loaded • PM Tasks/Procedures developed • PM’s Scheduled • Documents loaded and linked

15. Key FM Data extracted and loaded Data Objects: • Space/location records • Asset/equipment records • Vendors/manufacturers • OEM/Client Preventive Mntc tasks & procedures • PM schedules • Warranty information • Spare parts information • Hazardous materials • Digital images/pictures • Associated electronic documentation

16. Typical Deliverables – Asset Inventory

17. Typical Deliverables – PM Program

18. Typical Deliverables – Loaded FM system

19. Learning Objective #2 Best time to identify FM turnover requirements: When should you identify your FM needs for enhanced construction to operations transition? • During Construction • Before Contracting • During Design How about now… before your next project even begins.

20. Learning Objective #3 Resources required for enhanced turnover: • Knowledgeable in FM software applications • Knowledgeable of client’s FM software data requirements • Knowledgeable of Preventive Maintenance • Skilled in data collection/data loading techniques • Cost effective The essence of the COBie turnover process is to distribute the collection of electronic FM data and documents to all those involved in the construction process … Construction Manager, Designer, Contractor, Commissioning Agent, Owner … to share the information they already have and minimize the turnover cost impact.

21. Learning Objective #4 How to specify in a construction contract: • At a minimum, require contractors to provide COBie data * Be prepared to verify and validate their deliverables * Optionally, include COBie data as part of the BIM Execution Plan • Or, specify the data objects/fields/format required by your FM software application • Document when data must be provided • Make it a requirement for successful closeout and payment

22. Summary Benefits of an enhanced turnover process: • Complete operational data • Accurate operational data • Timely operational data • Data and documents accessible through FM system • Better coordination between Construction & Operations • Saves time • Saves money

23. Questions?