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  1. CONSERVATION DISTRICTSUPERVISORS LEADERSHIP TRAINING 2007You, as Conservation District Supervisors, are the key to a successful Conservation District Program Facilitator: Kimberly Richardson, DOC District Supervisors Leadership Training Workshop 2007

  2. Welcome 2007 Conservation District Supervisors Leadership Training Workshop Stephen A.Coleman, DirectorKY Division of Conservation District Supervisors Leadership Training Workshop 2007

  3. Leadership We all bring certain leadership skills with us today. Some are stronger in some areas than others. This enables us to balance our skills and share in completing the tasks that lay before us. This is what enables us to get the job done. District Supervisors Leadership Training Workshop 2007

  4. Workshop Goals: • Expand and enhance district employees LEADERSHIP skills • Enhance supervisor knowledge & understanding of conservation district operations • Develop a better understanding of district supervisors roles & responsibilities • Develop a better understanding of conservation programs & program implementation • Improve effective outreach efforts District Supervisors Leadership Training Workshop 2007

  5. Standing Out in Your Community LEADERSHIP Presenter: Connie Gray, DOC District Supervisors Leadership Training Workshop 2007

  6. Outline • Your job - Reasons why you need to be a good leader • Characteristics of a good leader • Steps to make yourself a good leader • Things to remember District Supervisors Leadership Training Workshop 2007

  7. An Important Position... As a supervisor, you have been given the opportunity to • Set the goals of your local district • Set the budget of your local district • Assist local residents in recognizing and addressing conservation needs • Make important decisions about implementing conservation and education needs facing your county District Supervisors Leadership Training Workshop 2007

  8. Are you equipped to do the job? District Supervisors Leadership Training Workshop 2007

  9. What is leadership? What makes a good leader? How do you develop your leadership? District Supervisors Leadership Training Workshop 2007

  10. Leadership Leadership is a process by which a person influences others in order to accomplish a goal and therefore making their organization stronger and more successful. District Supervisors Leadership Training Workshop 2007

  11. People Will Judge Your Leadership Skills by Looking at Your Character. District Supervisors Leadership Training Workshop 2007

  12. Character is the building over time of a persons Beliefs Values Skills Traits District Supervisors Leadership Training Workshop 2007

  13. Beliefs Assumptions or convictions you hold true regarding people, concepts, life, death, religion, what is good, what is bad, etc. District Supervisors Leadership Training Workshop 2007

  14. Values Attitudes you have about the worth of people, concepts, and things. This is what influences you to weigh the importance of alternatives. District Supervisors Leadership Training Workshop 2007

  15. Skills The knowledge and abilities we pick up from life. District Supervisors Leadership Training Workshop 2007

  16. Traits These are the distinguishing qualities of a person. There are hundreds of personality traits. This is one of the things that make us all different. District Supervisors Leadership Training Workshop 2007

  17. Honesty-displaying integrity in all actions Competent-basing your actions on reason and morals Forward-looking- setting goals and having a vision Inspiring-displaying confidence in all your actions Imaginative-show creativity in judgment, goals, ideas, and solutions Intelligent-read and study to keep up on current events Fair minded- show even temperament with everyone Broad-minded- seek out and embrace diversity Courageous- persevere to accomplish goals Straightforward- use good judgment to make decisions at the right time Traits of a Good Leader District Supervisors Leadership Training Workshop 2007

  18. How Do You Develop Your Leadership? • Education • Communication • Vision District Supervisors Leadership Training Workshop 2007

  19. In Order to Be a Good Leader... • EDUCATE YOURSELF • Local Current Events • Local Development Issues -Attend & participate in local planning and zoning meetings • Schools - Meet and get to know your educational leaders so you know what is going on in your local school system • County Elected Officials -Get to know your magistrates, County Judge Executive, County Treasurer, Mayor, and city council • People • Your job as a supervisor District Supervisors Leadership Training Workshop 2007

  20. In Order to Be a Good Leader... • Know what is going on in your state. • KACD - NACD will keep you up to date on state and national legislation that impacts your conservation district and your agricultural practices. • Attend the KACD State Convention. Meet others who are in the same position as you. Share Ideas! • Keep up with legislation going on in the state senate and legislature. District Supervisors Leadership Training Workshop 2007

  21. Knowing What Is Going on in Your State... • Know your legislators and state senators. Keep in contact with them by phone calls, e-mails, and telephone calls. Let them know what matters to you • Keep in contact with other state organizations • KY Farm Bureau • KY Cattleman’s Association • KY Commodity Groups District Supervisors Leadership Training Workshop 2007

  22. In Order to Be a Good Leader... • Communicate with others • Let your feelings be known • Ask questions if you do not understand. Don’t ridicule those who don’t know something • Listen to what others have to say about the subject • Discuss differences District Supervisors Leadership Training Workshop 2007

  23. Vision Have goals for both your personal life and your professional life. District Supervisors Leadership Training Workshop 2007

  24. Things to Remember • Leadership is not just being “The Boss” • Know your job -Equip yourself with the right tools • Remember that we all have different beliefs, values, skills, and traits. That is what makes us unique • Educate yourself on what is going on around your community • Work on your communication skills • Have goals for your personal and professional life District Supervisors Leadership Training Workshop 2007

  25. Human Relations The six most important words: “I admit I made a mistake” The five most important words: “You did a good job” The four most important words: “What is your opinion?” The three most important words: “If you please” The two most important word “Thank you” The one most important word: “We” The least important word: “I” author unknown District Supervisors Leadership Training Workshop 2007

  26. BACKGROUND CHECKS & OFFICE ISSUES Presenter: Katrina Beckley Internal Policy Analyst Division of Conservation 502-573-3080 Katrina.Beckley@ky.gov District Supervisors Leadership Training Workshop 2007

  27. WATER QUALITY EDUCATION Presenter: Amanda Gumbert Water Quality Liaison UK Cooperative Extension & Division of Conservation 502-573-3080 District Supervisors Leadership Training Workshop 2007

  28. INFRASTRUCTURE LOANS Presenter: Curtis Kirk Assistant Director Division of Conservation 502-573-3080 Curtis.Kirk@ky.gov District Supervisors Leadership Training Workshop 2007

  29. INFRASTRUCTURE LOANS(Senate Bill 92) • Makes equipment revolving funds available for infrastructure • Application forms available • Priority Given to Equipment Loans • Processes and procedures • Commonwealth of KY Land Acquisition Process - Requirements • MOA • Title Search (list provided) • Appraisal (list provided) • $200,000.00 = (2) appraisals • Appraisal Checklist • Purchase (Land) Contract (optional form provided) • Survey (list provided) • Environmental Review or Assessment (names provided) Phase I or Phase II • Loan closing • Commission now considering loans District Supervisors Leadership Training Workshop 2007

  30. DIVISION OF CONSERVATION UPDATE Steve Coleman, Director Division of Conservation 502-573-3080 Steve.Coleman@ky.gov www.conservation.ky.gov District Supervisors Leadership Training Workshop 2007

  31. NRCS UPDATE Presenter: Mike Hubbs State Conservationist NRCS District Supervisors Leadership Training Workshop 2007

  32. SMALL GROUP DISCUSSION (30 Minutes) • Group #1-Budgets, Funding-Millage Taxes, General Funds and Others. • Group #2-District Concerns, Office Space, Workload, etc. • Group #3-Personnel Management & Policy • Group #4 -Meetings, Minutes, Records, etc. • Group #5 -Planning, Reporting, Accountability District Supervisors Leadership Training Workshop 2007

  33. Officer Responsibilities Presenter: Stephen A. Coleman Director, DOC District Supervisors Leadership Training Workshop 2007

  34. Officer ResponsibilitiesThe Board: • KRS 262.230 (1) The board shall select a chairman and may from time to time, change that selection • Each supervisor should be encouraged to rotate through the offices at least once District Supervisors Leadership Training Workshop 2007

  35. Officer Responsibilities:Chairman • Assume the leadership role! • Call and conduct board meetings. • Call special meetings. • Designate committees and assignments. • Assure board review and approval of monthly treasurers report and annual financial statement. • Oversee district records. • Oversee district programs. • Oversee district employees. • Participate in leadership training opportunities. • Develop and maintain good rapport with community. District Supervisors Leadership Training Workshop 2007

  36. Officer Responsibilities:Vice – Chairman • Fill in for chairman in his/her absence. • Assist Chairman with duties. • Develop the leadership skills and knowledge to assume the office of Chairman. District Supervisors Leadership Training Workshop 2007

  37. Officer Responsibilities:Treasurer • Actively participate in budget and planning process • Sign checks • Keep accurate and auditable records • Carefully review and monitor all transactions • Make sure all expenditures have been approved and have proper backup documentation • Make sure program funds spent for designated programs District Supervisors Leadership Training Workshop 2007

  38. Officer Responsibilities:Treasurer • Review and sign monthly treasurers report • Assure board review and approval • Copy for district records and DOC • Reconcile bank statements personally and review carefully • Periodically review assets and inventories • Actively participate in annual financial review or other financial audits District Supervisors Leadership Training Workshop 2007

  39. Accounting and Administrative Procedures Manual For Soil and Water Conservation District and Watershed Conservancy District Offices In Kentucky Officer Responsibilities Assure that all accounting and administrative procedures are done according to the Accounting & Administrative Procedures Manual The manual can be found on the DOC website www.conservation.ky.gov Kentucky Division of Conservation 2007 District Supervisors Leadership Training Workshop 2007

  40. Officer Responsibilities:Accountability • REMEMBER:Accountability must be given TOP PRIORITY by conservation districts. The effective, honorable and wise use of public funds is critical to the operation of district programs. • REMEMBER:The funding for a conservation district is all public money and should be treated as such. District Supervisors Leadership Training Workshop 2007

  41. Funding and District Identiy Set your district up for success Presenter: Raymond L. Adams, Area 4, Commissioner KY Soil and Water Conservation Commission District Supervisors Leadership Training Workshop 2007

  42. DISTRICT WORKSPACE Presenter: Kelly Shouse, DOC District Supervisors Leadership Training Workshop 2007

  43. OFFICE ETIQUETTEConservation District Employees You are in charge! District Supervisors Leadership Training Workshop 2007

  44. As Professionals, District Employees Should Posses the Following Characteristics: District Supervisors Leadership Training Workshop 2007

  45. Dedication Someone who is dedicated & loyal to their job and to carrying out responsibilities that are essential to a successful district. District Supervisors Leadership Training Workshop 2007

  46. Attitude Employees having a positive attitude earns customer respect and it reflects in program administration. District Supervisors Leadership Training Workshop 2007

  47. Enthusiasm Someone who approaches each assignment as a challenging experience and expects to complete. District Supervisors Leadership Training Workshop 2007

  48. Reliability Their duties require them to be dependable and trustworthy. District Supervisors Leadership Training Workshop 2007

  49. Respectful - Customer Respect Employees should respect each individual, understand that their concern is a priority issue to them and treat it as such. If a customer takes the time to make a request, employees should take the time to answer the request. District Supervisors Leadership Training Workshop 2007

  50. Responsibility Employees should know what is expected of them and they should make every effort to carry it out to the best of your ability. District Supervisors Leadership Training Workshop 2007