Accounts Receivable SAP Best Practices
Purpose, Benefits, and Key Process Steps • Purpose • This scenario deals with posting accounting data for customers in Accounts Receivable. • Benefits • The Accounts Receivable is also an integral part of sales management. • All postings in Accounts Receivable are also recorded directly in the General Ledger. • The payment program can automatically carry out direct debiting and down payments. • Key Process Steps • Post customer invoice • Post a credit memo with invoice reference • Posting payments using the payment program • Posting manual payment • Posting payments using the payment program (Bills of Exchange) • Automatic clearing of open items in customer accounts • Manual clearing of open items in customer accounts • Manual bank statement processing • Post down payment manually • Down payment clearing manually • One-Time-Accounts postings • Setting a credit limit • Credit control reporting • Dunning • Interest calculation
Required SAP Applications and Company Roles • Required • Enhancement Package 5 for SAP ERP 6.0 • Company Roles • Accounts Receivable Accountant • Accounts Receivable Account - FI Only • Accounts Receivable Manager • Accounts Receivable Accountant (Italy) • Bank Accountant
Detailed Process Description • Accounts Receivable • When you post data in Accounts Receivable, the system creates a document and passes the data entered to the General Ledger. General ledger (Profit and Loss) accounts and customer accounts are then updated according to the transaction concerned (receivable, down payment, credit memo and so on) customer payment activities. All business transactions are posted to and managed by means of accounts and for this customer master records are created. One time Customers are used for avoiding building up of huge master data volume.
Process Flow Diagram Accounts Receivable Event Master Records Down Payment Document Entry Clearing Dunning Reporting Accounts Receivable Process Decision Process Decision Process Decision Process Decision Displaying a Customer Accounting Document Dunning Displaying and Changing Customer Line Items Post Customer Invoices Automatic Clearing Creating a Customer Master Record Displaying Customer Balances One-Time-Accounts Postings Starting the Interest Calculation Program Manual Clearing Creating One Time Account Posting a Down Payment Manually Posting a Credit Memo with Reference to Invoice Setting a Credit Limit Down Payment Clearing Manually Process Decision Credit Control Reporting Posting Payments Using the Payment Program Posting Payments Using the Manual Payment Manual Bank Statement Processing (*) (*) Bank Accountant
Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision