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Clubs in Good Standing. Board Orientation Session June 15, 2012 Presented by: Craig Wallace and Alyssa Thornton. Background. Club Development Committee Comprised of members of Board of Directors Responsible for setting policies and guidelines of clubs Approved at meeting on 9-10-11

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clubs in good standing

Clubs in Good Standing

Board Orientation Session

June 15, 2012

Presented by: Craig Wallace and Alyssa Thornton

  • Club Development Committee
    • Comprised of members of Board of Directors
    • Responsible for setting policies and guidelines of clubs
    • Approved at meeting on 9-10-11
  • Addresses Club Issues
    • Membership
    • Email lists
    • Leadership succession
  • Concept of ‘Academic Standing’
    • Students must remain in good academic standing to remain a student
  • Expectations/Support
    • Many of the same expectations/support
    • New way of looking at expectations/support
    • ROI – Return on Investment
background cont
Background, cont.
  • Measurement
    • Progress toward meeting expectations measured at end of fiscal year
    • One year to address unmet expectations
    • Officer membership, checked quarterly
  • New Clubs
    • Two years from organizational meeting date to establish by-laws and comply with expectations
  • Association Support/Assistance
    • Club Development Committee Liaison
  • Membership
  • Officers
  • Administrative
  • Scholarships
  • Student Recruitment
  • Alumni Gathering
  • Local Websites/Email Lists
  • Clubs are expected to work toward a membership increase each year
  • Clubs not experiencing a membership increase are expected to prepare a Membership Action Plan to document strategies for growing membership in their club areas.
    • The association will monitor Membership Action Plans on a quarterly basis.
  • All officer positions are filled to ensure future leadership for the club
  • Officers are expected to be current association members
  • Officer rotation completed according to the by-laws
  • Officers must be regular members of the UK Alumni Association
    • Completed a minimum of 12 hours
  • Hold regular board/steering committee meetings
  • Operate without the use of local dues
  • Submit bylaws and financial reports to the UK Alumni Association annually
  • Club representative attend the Annual Alumni Club Leadership Training Conference
    • Clubs that cannot send a rep will be able to participate via Skype (future) or online module
  • Provide at least $500 annually to be applied to a scholarship endowment or scholarship award to help show relevance of alumni club activities to the university
  • Clubs may utilize one of its allotted mailers to solicit members in their area
student recruitment
Student Recruitment
  • Participate in or hold one student recruitment activity annually
    • College fair, student send-off, book awards, letter writing campaigns, UK Preview nights, etc.
alumni gathering
Alumni Gathering
  • Host at least one annual gathering that engages and connects alumni
    • Picnic, holiday party, scholarship dinner, cultural performance, career development workshop, professional development workshop, golf outing, Derby Party
local websites email lists and social media
Local Websites, Email Lists and Social Media
  • Website guidelines located at
  • Local email lists are only to be used for club related activities
    • Bcc format suggested
    • Abuse of email lists can result in removal of club recognition
      • i.e. sending political emails, sales solicitations, making fun of other schools, photos of current players, etc.
    • Suggestion to add association staff
    • Include a membership promotion
  • Facebook/Twitter accounts used only for club-related activities
support from the uk alumni association
Support from the UKAlumni Association
  • Annual Club Awards Recognition
  • Athletic Tickets
  • Alumni Club Leadership Training Expenses (except travel and registration fee)
  • Club Leaders Handbook
  • Club Website and Technical Support
  • Staff Support for Event Planning, Speaker Scheduling, Scholarship Administration, Student Recruitment Administration, etc.
  • Travel Expenses for One UK Speaker
support from the uk alumni association cont
Support from the UK Alumni Association, cont.
  • Online Registration Service
  • Name Tags and Other Giveaway Items for Events
  • Free Graphic Design, Printing and Postage for:
    • Mailings (valued at $1.50 per member in club areas)
    • Broadcast Emails
  • Media Release Templates for Events
  • Club Roster (in pdf format)