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Capitol Area Council Boy Scouts of America. Philmont 2012 Council Contingent Contingent Advisor: Sid Covington 925-1231 (cell ) (575) 376-2281 x1231 (Philmont) Scout Advisor: Rick Denison 617-8627 Tonight. Travel Information

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capitol area council boy scouts of america

Capitol Area Council Boy Scouts of America

Philmont 2012Council Contingent

Contingent Advisor:Sid Covington925-1231 (cell) (575) 376-2281 x1231 (Philmont)

Scout Advisor:Rick

  • Travel Information
    • Schedule
    • Uniform
    • Packing
  • Financial
  • Paperwork
    • Registration
    • Youth Protection
  • Contact Information
  • Duty Roster
  • Patches, Duffle Bags, & Maps

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travel information

Westgate MallWhole Earth Provision Co.Parking Lot


Whole Earth Provision Co.



Travel Information
  • Austin to Philmont:
    • Departure Date: Sunday, June 24, 6:00 am
      • Meet 5:00am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)
      • FULL Class-A Uniform
      • Busses Depart at 6:00amREGARDLESS!
      • Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall
      • Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)
      • Arrive at the Philmont Welcome Center ~9:30 pm (MDT)
      • Overnight in Tent City or trail tents
  • Philmont to Austin:
    • Return Date: Saturday, July 7, ~10:45 pm
      • Packlines at Welcome Center at 5:00 am — check out of tent city
      • FULL Class-A Uniform
      • Dining hall for “continental” breakfast at 5:45 am
      • Depart Philmont ~6:30 am (MDT)
      • Lunch in Amarillo, TX – gatti's Pizza
      • Dinner in Abilene – McMurry University, Mabee Dining Hall
      • Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00pm



Bus 1

Bus 2

Bus 3

Bus 4

Pack lines on store side

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facts of contingent travel
Facts of Contingent Travel

Sometimes youhave to be patient!

    • VCRs
    • Air conditioners
    • Window shades
    • Cargo doors
    • Engine problems
  • It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).
  • Everyone drinks/eats more snacks on way to Philmont than the way home!
  • Bathrooms fill up!!
  • Bus drivers take breaks — we don’t!
  • Busses


If there is a problem, the bus leader on Bus 1 is in charge! Thebus leader on each bus is responsible for their bus!

They will be in contact with theContingent advisor & bus company.



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bus assignments
Bus Assignments

Bus Leaders

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general information
General Information
  • Bring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp.
  • Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.
  • Bus Leaders will bring movies to play bus trip (use good judgment in selecting).
  • Everything must be in duffle bags & backpacks.
  • Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.
  • Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.)

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  • Wear Class-A Uniform while traveling & for base camp activities (crew photo, meals, chapel services, campfires).
    • Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.
    • Applies to all participants — youth and adults.
  • Class-A Uniform:
  • Boy Scout:
    • Tan uniform shirt
    • Scout belt
    • Scout long pants -or-Scout Shorts with Scout socks
  • Venturing Crew:
    • Green uniform shirt
    • Crew’s “official” pant (long or short)
    • Crew’s “official” socks (with shorts)
    • Crew’s “official” belt

Can be “new” or “old” uniform.

  • Will leave in duffle bag in locker while on trail.

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trek schedule
Trek Schedule:
  • Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Sunday, 6/24)
  • Day 1 — Camping HQ/Tent City — (6/25)
      • Registration Check-in
      • Medical Re-check
      • Equipment shakedown*
      • Museum tours (optional)
  • Day 2 — Depart CHQ/1st Day on trail(6/26)
  • Day 3 —2nd Day on trail, first full day (6/27)
  • Day 4 — 3rd Day on trail, Ranger Departs am(6/28)

…… (hike between camps, participate in programs)

  • Day 11 — Last Full Day on trail(7/5)
  • Day 12 — Return to Camping HQ/Tent City(7/6)
      • Return equipment
      • SHOWERS!
      • Souvenirs
  • Day 13 — Travel — Philmont to Austin(Saturday, 7/7)
  • Logistics (bring “overall” & V.V. map)
  • Services (food, equipment)
  • Crew Photo*
  • Opening Campfire

Meet Your Ranger

“Arrival Day”

* may do morning of Day 2

  • Ranger Training:
    • Hiking techniques
    • Campsite setup
    • Cooking
    • Water purification
    • Navigation
  • Registration check-out
  • Trip to Cimarron
  • Closing Campfire

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financial policies information
Financial Policies/Information
  • All crews are fully paid.
  • We are within budget!
  • Participants need personal money for:
    • Snacks at Camping Headquarters (before/after).
    • Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”
    • Backcountry (~$20, small bills):
      • Shotgun shooting — additional shots
      • Fishing license — $1.50 (youth), $9-$40 (adult)
      • Snacks (healthy)
      • Fuel
    • Trip to Cimarron — any meals there
  • Adults need to take Driver’s
  • license or other photo Id
  • with them to the backcountry
  • to be able to purchase
  • fishing license!

Root Beer in the Cantina’s!!!



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outstanding paperwork
Outstanding Paperwork
  • Paperwork was due April 15.
  • Scan & e-mail to (preferable)
  • If you must send hardcopy: UPS or US Mail to: Sid Covington, LOGISTICS 47 Caballo Rd Cimarron, NM 87714
  • Paperwork MUST be complete or your crew can’t go.

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paperwork checklist for crews
Paperwork Checklist for Crews

You keep the originals! Sid needs copies only.

Take your paperwork to Philmont with you in your Crew Advisor Binder.

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crew advisor responsibility
Crew Advisor Responsibility:
  • All participants (youth and adult) must be registered members of the Boy Scouts of America.
  • All adults (18 or older) with primary registration in a Boy Scout troop or team— and —

All adults (21 or older) with primary registration in a Venturing Crew— must be:

    • Registered as adult leaders
    • Current (2 years) in Youth Protection

This is your responsibility! Nobody will ask to see the cards.

Youth Protection can be taken on-line via Council website.

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contact information
Contact Information
  • Parent/Family Information Letter
    • Each advisor should make copies for crewmember’s families
      • Discusses Uniform while traveling/base camp
      • Includes telephone numbers for emergencies
      • Complete Travel information
      • Information about money, packing, and manners
  • Phone numbers:
    • Sid Covington:
      • Cell: (512) 925-1231
      • Philmont: (575) 376-2281 x1231 — Logistics
      • Eagle Nest, New Mexico: (575) 377-6820
    • Philmont Switchboard: (575) 376-2281

This information is on the Contingent website and in your Crew Advisor binder.

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duty roster
Duty Roster:
  • Prepare duty roster before leaving for Philmont.
  • Make copies for all participants (laminate).
  • Website has tool (Excel) & Philmont version.
  • On back of CrewLeader Copy.
  • Crew Decisions:
    • All participantsshare work equally?
    • Tentmates
    • Skill level
    • Crew Leader?
    • Adults?

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duffle bags council strips
Duffle Bags/Council Strips
  • Duffle Bags (count your bags tonight):
    • Have a few bags for sale, $35.00 each
  • Patches:
    • Have CSP’s for sale
    • Have Contingent patches for sale
  • Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.


$5.00 each for participants$30.00 each for others

Logo patches:

$5.00 each for participants

$10.00 each for others

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maps one topo map set per person
Maps — one topo map set per person

Only need to take two or three sets of maps on the trail with you!

Advisors:bring the “Overall” (& Valle Vidal) map with you to Day 1 Logistics Trip Planning!

Do not mark up your maps before coming to Philmont!

2 Sets of Known Sister Crews

The number of maps each crewmember gets is based on the crew’s itinerary.


It will be 5:00 in the morning before you know it!

I’ll see you at Philmont! —Sid


Here we come!

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