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Capitol Area Council Boy Scouts of America. Philmont 2004 Council Contingent Contingent Advisor: Sid Covington 474-8696, 925-1231 (cell) [email protected] t Scout Advisor: Martin Payne 926-6363 x16 [email protected] http://www.bsacac.org/philmont. Tonight. Travel Information Uniform

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Capitol area council boy scouts of america

Capitol Area Council Boy Scouts of America

Philmont 2004Council Contingent

Contingent Advisor:Sid Covington474-8696, 925-1231 (cell) [email protected]

Scout Advisor:Martin Payne926-6363 [email protected]

http://www.bsacac.org/philmont


Tonight
Tonight

  • Travel Information

    • Uniform

    • Schedule

  • Financial

  • Paperwork

    • Registration

  • Contact Information

  • Duty Roster/Equipment

  • Duffle Bags & Maps

2004 Trek Meeting 4


Travel information
Travel Information

  • Austin to Philmont:

    • Departure Date: Saturday, June 19, 2004, 6:00 am

      • Meet 5:00am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol of Texas Highway)

      • Busses Depart at 6:00amREGARDLESS!

      • Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall

      • Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)

      • Arrive at the Philmont Welcome Center ~9:30 pm (MDT)

      • Overnight in Tent City or trail tents (Advisors — have your tent counts ready)

  • Philmont to Austin:

    • Return Date: Friday, July 2, 2004, ~10:30 pm

      • Packlines at Welcome Center at 5:00 am — check out of tent city

      • Dining hall for “continental” breakfast at 5:45 am

      • Depart Philmont ~6:30 am

      • Lunch in Clovis, NM – CiCi’s Pizza

      • Dinner in Abilene – McMurry University, Mabee Dining Hall

      • Arrive REI parking lot (Crossroads Shopping Center) ~10:30pm

2004 Trek Meeting 4


Bus assignments

Crews “volunteering” to split up on buses.

Bus Leaders

Bus Assignments

Bus Leaders meet to purchase drinks & snacks. June 12 ?

2004 Trek Meeting 4


General information
General Information

  • Bring books, CD-players, radios, Gameboys, etc. (with earphones) for Bus trips & base camp.

  • Bus Leaders will bring snacks & coolers with drinks.

  • Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting).

  • Will leave your “stuff” in lockers at Philmont while on trail.

  • Can leave “valuables” in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.)

2004 Trek Meeting 4


Uniform
Uniform

  • Wear Class-A Uniform while traveling & for base camp activities.

    • Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.

  • Class-A Uniform:

  • Troop-based crews:

    • Tan uniform shirt

    • Scout belt

    • Scout long pants -or-Scout Shorts with Scout socks

  • Venturing-based crews:

    • Green uniform shirt

    • Crew’s “official” pant & belt

    • Crew’s “official” socks

Will leave in duffle bag in locker while on trail.

2004 Trek Meeting 4


Trek schedule
Trek Schedule:

  • Day 0 — Travel — Austin to Philmont – CHQ/Tent City(Sunday, 6/19)

  • Day 1 — Camping HQ/Tent City — (Monday, 6/20) Meet

    • Financial Check-in Logistics (bring wall map)Your

    • Medical Re-check Services (food, equipment)Ranger

    • Equipment shakedown*Crew Photo*

    • Museum tours (optional)Opening campfire * may do morning ofDay 2

  • Day 2 — Depart HQ/1st Day on trail(Tuesday, 6/21)

  • Day 3 —2nd Day on trail, first full day (Wednesday, 6/22)

  • Day 4 — 3rd Day on trail, Ranger Departs am(Thursday, 6/23) …… (hike between camps, participate in programs)

  • Day 11 — Last Full Day on trail(Thursday, 6/30)

  • Day 12 — Return to Camping HQ/Tent City(Friday, 7/1)

    • Return equipment Financial check-out

    • SHOWERS!Closing campfire

    • Souvenirs Trip to Cimarron

  • Day 13 — Travel — Philmont to Austin(Saturday, 7/2)

  • 2004 Trek Meeting 4


    Financial policies information
    Financial Policies/Information

    • All crews are fully paid! Thank You!

    • We are within budget!

    • Participants need personal money for:

      • Snacks at Camping Headquarters (before/after).

      • Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”

      • Backcountry (~$20, small bills):

        • Shotgun shooting — additional shots

        • Fishing license — $1.50 (youth), $9-$40 (adult)

        • Snacks (healthy)

        • Fuel

      • Trip to Cimarron — any meals there

    2004 Trek Meeting 4


    Paperwork checklist for crews
    Paperwork Checklist for Crews

    2004 Trek Meeting 4


    Crew advisor responsibility
    Crew Advisor Responsibility:

    • All participants are registered members of the Boy Scouts of America.

    • All adults (18 or older) with Boy Scout troop based crews — and —

      All adults (21 or older) with Venturing Crew based crews — must be:

      • Registered as adult leaders

      • Current (3 years) in Youth Protection

    Can take the on-line Youth Protection course on the Council website.

    2004 Trek Meeting 4


    Contact information
    Contact Information

    • Parent/Family Information Letter:

      • Each advisor make copies for participant families

        • Discusses Uniform while traveling/base camp

        • Includes telephone numbers for emergencies

        • Complete Travel information

        • Information about money, packing, and manners

    • Phone numbers:

      • Sid Covington:

        • Cell: (512) 925-1231

        • Eagle Nest, New Mexico: (505) 377-6820

      • Philmont: (505) 376-2281

    All this information is on the Contingent website.

    2004 Trek Meeting 4


    Duty roster
    Duty Roster:

    • Prepare duty roster before leaving Austin.

    • Copies for all participants (reduce/laminate).

    • Website has both duty roster tool & Philmont version.

    • Pay attention to:

      • Adults going toAdvisor coffeein staffed camps.

      • Tent mates

      • Match skilled with unskilled

    2004 Trek Meeting 4


    Equipment

    14 pins

    10 pins

    Equipment

    • Philmont-issued:

      • Cooking gear Food

      • Dining fly Bear bags & ropes

      • Tents Water purifier (Polar Pure)

    • Crew provided:

      • Stoves (white gas recommended) Ground cloths

      • Tent pins First Aid Kit

    2004 Trek Meeting 4


    Equipment1
    Equipment

    • Individual:

      • Backpack Sleeping bag/Pad

      • BOOTS! Rain gear

      • Clothing Eating dishes/utensils

      • Stuff sacks:

        • Tent (to split)

        • Dining Fly

        • Dining Fly poles

        • Tent pins

        • Oops bag

    You really don’t need all that stuff!

    2004 Trek Meeting 4


    Duffle bags council strips
    Duffle Bags/Council Strips

    • Duffle Bags:

      • Have a few bags for sale, $20.00 each

    • Shoulder Strips:

      • Have a few CSP’s for sale, $5.00 each

    • Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.

    • Bring one padlock per crew for locker.

    2004 Trek Meeting 4


    Maps one topo map set per person

    Advisors:bring the wall map with you for check-in!

    Only take two sets of maps on the trail with you!

    Maps — one topo map set per person

    Sister Crews

    2004 Trek Meeting 4


    Questions
    Questions?

    It will be 5:00 in the morning before you know it!

    Philmont!

    Here we come!

    2004 Trek Meeting 4


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