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HR Liaisons Meeting

HR Liaisons Meeting. May 20, 2010. Welcome New HR Employee Introduction Assistant Vice President Introduction Preparing for Open Enrollment Flexible Spending Accounts Health Savings Accounts Performance Excellence Process Form Payroll Update Forms Completion

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HR Liaisons Meeting

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  1. HR Liaisons Meeting May 20, 2010

  2. Welcome • New HR Employee Introduction • Assistant Vice PresidentIntroduction • Preparing for Open Enrollment • Flexible Spending Accounts • Health Savings Accounts • Performance Excellence Process Form • Payroll Update • Forms Completion • New Position Request Forms • Wrap Up Agenda

  3. Preparing for Open Enrollment

  4. Review and update your mailing address online through Employee Self-Service (ESS) located at https://portal.adp.com/public/index.htm • Know Your People First ID and Password available at https://peoplefirst.myflorida.com or contact the People First Service Center toll free at 1-866-221-0268 Preparing for Open Enrollment

  5. Health Spending Account (HSA)

  6. Mandatory with Health Investor Plan enrollment • An HSA is like a personal savings account for healthcare, except it's all tax-free • Pays for cost of medical, dental or vision care services not covered under HIPs • The State contributes tax-free during the year on a monthly basis Health Spending Account (HSA)

  7. You receive a HSA debit card to draw on your account at any time for eligible expenses (based on available balance) • If you change health options in the future, you can still use the money in your HSA • Balance carries over into next year • Your account balance is portable if you were to leave the University • Healthcare expenses are considered tax-deductible by the IRS • See IRS Publication 502 for more information on eligible healthcare expenses Health Spending Account

  8. Higher deductible (in network: $1,250 per person, $2,500 per family). • You meet deductible, then pay part of the cost for services you receive • Lower monthly premiums (payroll deductions) • Single Employee - $15.00 • Family Coverage - $64.30 • Health Savings Account with yearly contributions from the State • Single Employee - $500 • Family Coverage - $1,000 Health Investor Plans(high deductible/low premium)

  9. Performance Excellence Process Form Overview

  10. 4/10 Summer Schedule

  11. 4/10 Summer Schedule

  12. 4/10 Summer ScheduleRevised Deadlines

  13. Payroll Transfers

  14. Payroll transfers must be submitted to Payroll by June 21, 2010 for this fiscal year, however, the receiving department will have an elevated accrual that will not be reversed in 2009-10 • ADP limitation on the amount of transfers that are processed in one pay period. • After the deadline no transfers will be processed for E&G departments for checks dated fiscal year 2009-10 Payroll Transfers

  15. Developing a step by step guide for completing the I-9 Form • Current Issues: • Missing employee information • Missing employee signature and date • Incorrect documents being used • Documents from A, B and C lists provided • Form not signed by verifying agent • Form being completed after the first three days of employment. I-9 Completion Instructions

  16. Form Completion

  17. Form Completion

  18. Form Completion

  19. New Position Request Forms

  20. In preparation for the Operating Budget submission to the Board of Governors, Human Resources should receive the following by Monday, June 7: • New Position Request Forms for all new positions budgeted in 2010-11 • Position Descriptions for corresponding Administrative and Staff positions • HR Liaisons will receive a list of budgeted positions that are not yet in ADP to assist New Position Requests

  21. Event Summer Dress STEPP Open Enrollment Period Benefits Fairs Date/Time Monday, May 10 – Friday, August 13 Wednesday, June 23, 12:00 p.m. to 1:00 p.m. September 27 – October 22 Thursday, October 7, 9:00 a.m. to 4:00 p.m. Friday, October 8, 9:00 a.m. to 4:00 p.m. Location N/A MMC – GC Ballrooms Enrollment Labs – TBD MMC Graham Center Ballrooms BBC – TBD Upcoming Events

  22. Questions or Comments? Wrap Up

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