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Program Design, Management and Quality Assurance

The Recommended Practice Guide is tailored for decision-makers in various sectors, including bilateral and multilateral institutions, host governments in developing countries, PV program developers, and NGOs. It highlights important phases of PV programme planning: preparation, design, implementation, and monitoring/evaluation. The guide emphasizes that poor design often leads to project failures and underscores the importance of quality assurance throughout the process. By following these practices, stakeholders can avoid pitfalls and enhance the sustainability and effectiveness of their programmes.

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Program Design, Management and Quality Assurance

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  1. Program Design, Management and Quality Assurance Reports IEA T9-04:2003 and T9-05:2003 Author: Mark Fitzgerald Institute for Sustainable Power, Inc. Presenter: Geoff Stapleton

  2. The Recommended Practice Guide is Aimed at Programme Decision makers From: • Bilateral and Multilateral Institutions • Host Governments in developing countries • PV programme developers and sponsors • PV producers and suppliers • Entrepreneurs • NGOs

  3. Why Recommended Practice Guides for Planning and Quality? • Poor design is often the root cause of unsuccessful programme or project implementation • However, it is important to know that there can never be a blueprint for designing programmes

  4. Programme Planning, Design, and Implementation

  5. The Recommended Practice Guide Details Four Phases of PV Programme Planning • Preparation; • Programme design; • Implementation; and, • Monitoring/Evaluation.

  6. Preparation Phase • Consideration of overall policy objectives • A needs assessment • Stakeholder consultation • Capacity Requirements • Analysis of technical supply options • Evaluation of benefits, costs, and consequences

  7. Design Phase • Identify goals and objectives • Ensure project is sufficiently financed • Programme activities, schedules and milestones • Programme logistics and budgets • Determine Management and Team leaders etc • Undertake the capacity building • Quality assurance of project and equipment • Make provision for the ongoing performance of the programme

  8. Implementation Phase • Quality control, management, and evaluation • Information management system • Capacity building

  9. Why are Monitoring and Evaluation so Important? • Planning may fail to identify potential negative effects, challenges, impacts, or unintended consequences • Monitoring may allow for adapting the program to address difficulties or new opportunities • Provides lessons for future projects

  10. Quality Programmes

  11. Quality Programmes • General Quality Systems • Standards • Hardware Quality • Training and Workforce Quality

  12. General Quality Systems • For example: ISO 9001:2000 • Consistency and continuity of policies and practices • Auditable: Internal and Third Party • Improves reliability

  13. Standards • Local, National, Regional, and International • Consensus development • Stakeholders and subject-matter experts

  14. Hardware Quality • ISO/IEC TC-82 • Global Approval Program for PV (PV GAP) • European, Japanese, US, APEC

  15. Training and Workforce Quality • Institute for Sustainable Power • International Core Standards, adapted to national needs by local experts • Workforce Quality for Systems and Program Reliability • Quality for Customer Satisfaction • Sustainable, Local Jobs

  16. Conclusions • Many rural electrification programs fail because of poor planning, implementation, and quality • Care in the early phases of program development reduce costs and failures • The IEA PVPS Task 9 Recommended Practice Guides are designed to provide experience and lessons learned for project developers and project managers

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