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Department of Tourism Computerization Project Phase I

Department of Tourism Computerization Project Phase I. Accreditation. 14-16 JULY 2009. AGENDA. 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of Supporting Documents

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Department of Tourism Computerization Project Phase I

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  1. Department of TourismComputerization ProjectPhase I Accreditation 14-16 JULY 2009

  2. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of applicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplication 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant 2

  3. ACCREDITATION SYSTEMS’ LIFECYCLE Evaluation Inspection Approved Approval Releasing

  4. ACCREDITATION SYSTEMS’ LIFECYCLE • Evaluation • Receiving and Assessment of Applications • Evaluation of Supporting Documents • Approval of Application for Inspection • Inspection • Receiving and Assessment of Endorsed Application • Mission Order Creation • Endorsement of Inspection Findings and Recommendations Evaluation Inspection Approved • Approval • Receiving of Endorsed Applications • Approval of Application (Application Form and Process/Supporting Documents Approval • Releasing • Receiving of Approved Applications for Release • Certificate Printing and Signature • Releasing of Certificate to Applicant Releasing

  5. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of applicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplication 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant 5

  6. OBJECTIVES • The objectives of the presentation are: • To present the Accreditation General Cycle • To teach users on how to view, edit and save accreditation applications • To teach users on how to change accreditation application form status

  7. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of applicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplication 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant 7

  8. DEFINITION OF TERMS Accreditation Application This refers to the application for accreditation of an individual or organization. Renewed regularly. Entity Type Used interchangeably with application type Application Type Type of application – hotel, homestay, tourist transport, cave guide. Supporting Documents These are documents digitized or scanned to be uploaded to the TFSS-Accreditation TFSS-Accreditation The Tourism Facilities and Services System – Accreditation module. Entity/Entities Establishments or individuals who have been or who are subject to accreditation. Accredited entity means an accredited establishment (hotel, spa, tourist inn) or an individual (tour guide, taxi driver, cave mountain guide).

  9. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of applicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplication 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant Evaluation Inspection Approved Approval Releasing 9

  10. OBJECTIVES • The objectives for evaluation process are: • To be able to accept online applications • to be able to validate application forms submitted by the applicants • to be able to verify the authenticity of supporting documents submitted • to be able to approve and endorse application for inspection

  11. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of applicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplication 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant 11

  12. ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS USER: EVALUATORS Step 1: Open Internet Browser Step 2: Type in http://e-services.tourism.gov.ph/Accreditation If internet Connection is ok, DOT Portal Log In Page will be displayed Step 3: Enter the given User Name and Password and click OK button Step 4: Click OK button to log in Step 5: Under NEW APPLICATION Category, Select <Entity Name> to display the application record and other details of the chosen entity Step 6: Select Application Form tab to display application form submitted by the applicant Step 7: Evaluator validates data entered by the applicant in the application form

  13. ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS Step 1: Open Internet Browser Step 2: Type in http://e-services.tourism.gov.ph/Accreditation If internet Connection is ok, DOT Portal Log In Page will be displayed Step 3: Enter the given User Name and Password and click OK button Step 4: Click OK button to log in 13

  14. ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS Upon log-in, page will display list of all pending task assigned for the user.

  15. ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS Step 5: Under NEW APPLICATION Category, Select <Entity Name> to display the application record and other details of the chosen entity

  16. ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS OUTPUT : APPLICATION RECORD OF THE SELECTED ENTITY

  17. ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS Step 6: Select Application Form tab to display application form submitted by the applicant

  18. ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS Step 7: Evaluator validates data entered by the applicant in the application form

  19. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of ApplicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplication 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant 19

  20. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 1: After assessment of application forms submitted to evaluators, Click Supporting Documents tab to display list of supporting documents associated with the entity Step 2: Click <Application Required Document Title> to display document details Step 3: Select attachments to view document for review/verification Step 4: Right Click the link and open in a new tab/window to view the document Step 5: For Word and Excel files, Enter Username and password to open the file Step 6: Evaluator verifies the authenticity of the supporting documents submitted by the applicant to Accreditation Step 7: Once the selected Application Required Documents has been verified and validated, evaluator updates document status into CHECKED and add remarks in the remarks field if necessary.

  21. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 8: If submitted document is found to be invalid, Evaluator updates status to CHECKED FOR RESUBMISSION and applicant needs to re-upload the rejected document. Step 9: Click Upload Documents Tab for manual applications that evaluators will be the one to upload supporting documents Step 10: Browse and select the document to be attached Step 11: Enter Document Expiry Date if applicable and click upload button to upload the document

  22. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 1: After assessment of application forms submitted to evaluators, Click Supporting Documents tab to display list of supporting documents associated with the entity

  23. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 2: Click <Application Required Document Title> to display document details

  24. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 3: Select attachments to view document for review/verification

  25. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 4: Right Click the link and open in a new tab/window to view the document

  26. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 5: For Word and Excel files, Enter Username and password to open the file

  27. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 6: Evaluator verifies the authenticity of the supporting documents submitted by the applicant to Accreditation

  28. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 7: Once the selected Application Required Documents has been verified and validated, evaluator updates document status into CHECKED and add remarks in the remarks field if necessary.

  29. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 8: If submitted document is found to be invalid, Evaluator updates status to CHECKED FOR RESUBMISSION and applicant needs to re-upload the rejected document.

  30. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 9: Click Upload Documents Tab for manual applications that evaluators will be the one to upload supporting documents

  31. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 10: Browse and select the document to be attached

  32. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Step 11: Enter Document Expiry Date if applicable and click upload button to upload the document

  33. ACCREDITATION > EVALUATION PROCESS> EVALUATION OF SUPPORTING DOCUMENTS Once uploaded, Document Status will be automatically updated into CHECKED

  34. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of ApplicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplication 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant 34

  35. ACCREDITATION > EVALUATION PROCESS> RECEIVING AND ASSESSMENT OF APPLICATIONS Step 1: Once Supporting Documents has been verified, Evaluator clicks Remarks/Comments tab to display remarks made by the evaluator for the specific entity Step 2: Click Edit to add remarks Step 3: Enter Comments to the field provided Step 4: Click OK button to save changes and Cancel button to go back to the previous page Step 5: Click Update button to update status to FOR INSPECTION and forward application to Inspectors Step 6: Click OK button to update status. Cancel button will go back to the default page

  36. ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTION Step 1: Once Supporting Documents has been verified, Evaluator clicks Remarks/Comments tab to display remarks made by the evaluator for the specific entity

  37. ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTION Step 2: Click Edit to add remarks

  38. ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTION Step 3: Enter Comments to the field provided

  39. ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTION Step 4: Click OK button to save changes and Cancel button to go back to the previous page

  40. ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTION Upon clicking OK, Remarks/Comments section will be updated

  41. ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTION Step 5: Click Update button to update status to FOR INSPECTION and forward application to Inspectors

  42. ACCREDITATION > EVALUATION PROCESS> APPROVAL OF APPLICATION FOR INSPECTION Step 6: Click OK button to update status. Cancel button will go back to the default page

  43. OUTPUT

  44. OUTPUT APPLICATION STATUS: FOR INSPECTION

  45. OUTPUT APPLICATION REQUIRED DOCUMENT STATUS: CHECKED

  46. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of ApplicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplications 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant Evaluation Inspection Approved Approval Releasing 46

  47. OBJECTIVES • The objectives for inspection process are: • to be able to create mission order to conduct ocular inspection • to be able to create inspection report • to be able to create Affirmation Letter for the applicant • to be able to endorse application to OIC/AD for approval of inspection results

  48. AGENDA 01 Objectives 02 Definition of Terms 03 Accreditation 3.1 Evaluation 3.1.1 Receiving and Assessment of Applications 3.1.2 Evaluation of SupportingDocuments 3.1.3 Approval of ApplicationforInspection 3.2 Inspection 3.2.1 Receiving and Assessment of EndorsedApplications 3.2.2 MissionOrderCreation 3.2.3 Endorsement of Inspection Findings and Recommendations 3.3 Approval 3.3.1 Receiving of Endorsed Applications 3.3.2 Approval of Application (Application Form and Process/Supporting Documents) 3.4 ReleasingProcess 3.4.1 Receiving of Approved Applications for Release 3.4.2 Certificate Printing and Signature 3.4.3 Releasing of Certificate to Applicant 48

  49. ACCREDITATION > INSPECTION PROCESS> RECEIVING AND ASSESSMENT OF ENDORSED APPLICATIONS USER: INSPECTORS Step 1: Open Internet Browser Step 2: Type in http://e-services.tourism.gov.ph/Accreditation If internet Connection is ok, DOT Portal Log In Page will be displayed Step 3: Enter the given User Name and Password and click OK button Step 4: Click OK button to log in Step 5: Under FOR INSPECTION Category, Click <Entity Name> to display application details of the chosen entity Step 6: Inspector verifies if status of Application is FOR INSPECTION

  50. ACCREDITATION > INSPECTION PROCESS> RECEIVING AND ASSESSMENT OF ENDORSED APPLICATIONS Step 1: Open Internet Browser Step 2: Type in http://e-services.tourism.gov.ph/Accreditation If internet Connection is ok, DOT Portal Log In Page will be displayed Step 3: Enter the given User Name and Password and click OK button Step 4: Click OK button to log in 50

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