Creating Effective PowerPoint Presentations

1. Prepared by LaurieAnn L. Ray Management Department Creating Effective PowerPoint Presentations

2. Some of the information in this presentation was adapted from: The Best Guide to Effective Presentations A Step-by-Step Approach by Jackie L. Jankovich & Elaine LeMay Colorado State University ISBN 0-07-032938-9 The McGraw-Hill Companies, Inc. College Custom Series Effective PowerPoint Presentations Using Graphic Design Principles by Carol Wassel & Carol Marander Office of Instructional Services Colorado State University Other Handouts from the Office of Instructional Services at Colorado State University Creating and Using Custom Graphics Creating a Custom Background “Why use graphics and photos in a presentation?”

3. Outline • Why Use Visual Aids? • Creating the Design • Choosing the Appropriate Diagram • Visual Aid Checklist

4. 50 to 85 percent of what they see and hear Why Use Visual Aids It has been said that people generally remember: 20 percent of what they hear 30 percent of what they see

5. Two Types of Visual Aids TEXT Words used to outline and summarize your presentation. Images to illustrate key concepts or numerical data. GRAPHICS

6. Computer Presentations Handouts Multimedia Selecting the Visual Aid Medium

7. Handouts - an easy and inexpensive way to create visuals. Selecting the Visual Aid Medium • Computer Presentations - easy to create and alter. They can be used as transparencies or computer generated onscreen presentations. • Multimedia - combines use of text, graphics, video, and audio.

8. Anatomy of a Good Graphic • Let the content suggest the visual elements and colors of your presentation. • Choose visual images that clarify your content and aid in understanding. • Don’t use original art, clip art, or photos that are vague. • It is better to have no visual images than to have visuals that distract.

9. Factors Affecting Photosynthesis • Light Intensity • Temperature • Water Supply • Nutrients

10. Creating the Design When formatting your visuals consider: Color Format Balance Readability

11. Violet Orange Blue Red Yellow Green Warm colors come forward off the page and are very dominant. Warm & Cool Colors Reds, oranges, and yellows are warm colors and should be used to indicate strength, energy, and action. Use warm colors for titles and text. Violets, blues, and greens, are cool colors and are appropriate for background colors because they generate feelings of relaxation and passiveness. Cool colors recede and make very good backgrounds.

12. Format & Balance • Format - the shape and size of your visual. • Balance - the arrangement of elements on your visual.

13. Readability 44 point font size (bold) 30 point font size (bold) 24 point font size (bold) 18 point font size (bold) 12 point font size (bold) Larger is Better!

14. Using Special Effects Animation or Motion Animation or Motion Sound

15. Bar Graphs Flow Charts Line Graphs Maps Organization Charts Pie Charts Tables Choosing the Appropriate Diagram

16. Retention Rates People remember: 50-85% 100% 80% 60% 30% 40% 20% 20% 0% of what they of what they of what they hear see hear & see Bar Graph

17. Five Process Steps Raw Material Input Finished Goods A B C D E Process Time .5 min/u .75 min/u .75 min/u 1.0 min/u .5 min/u Flow Chart

18. Fruit Sales: 1980-2000 Fresh Frozen 75 80 70 Canned 64 60 60 50 40 40 27 Percent 26 25 22 13 20 10 10 5 3 0 1980 1985 1990 1995 2000 Year Line Graph

19. Proposed Test Market Colorado Map

20. President Production Personnel Accounting Fresh Fruit Frozen Fruit Canned Fruit Fruit Pies Organizational Chart

21. Lemon 9% Blueberry 14% Apple 54% 23% Cherry Pie Chart 2007 Sales

22. 2007 Sales Fruit Flavor Apple Cherry Blueberry Lemon Total 5400 2300 1400 900 Percentage 54 23 14 9 Table

23. Visual Aid Checklist • Does each visual emphasize important information? • Does each visual emphasize only one concept? • Are the visuals prepared consistently? • Are the headings descriptive but concise? • Is the lettering bold and large enough? • Has color been used sparingly? • Do the visual aids improve the presentation?

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