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Governor’s Highway Safety Program. 2011 Grants Workshop for Educational and Non-Enforcement Grants. Workshop Topics. Highway Safety Grant Program Strategies for Highway Safety GHSP Grant Application Grant Agreements Grant Activity Reporting Evaluation of Activity.

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governor s highway safety program

Governor’s Highway Safety Program

2011 Grants Workshop

for Educational and

Non-Enforcement Grants

workshop topics
Workshop Topics

Highway Safety Grant Program

Strategies for Highway Safety

GHSP Grant Application

Grant Agreements

Grant Activity Reporting

Evaluation of Activity

the purpose of nhtsa highway safety grants program
The Purpose of NHTSA Highway Safety Grants Program

Federal Grants are provided to the States to help implement programs to reduce motor vehicle crashes, the resulting fatalities, injuries, and property damage.


Data driven, targeted activity designed to change behavior.

Best implemented with wide-ranging collaboration and in coordination with others in the field.

strategic highway safety planning critical emphasis areas
Strategic Highway Safety Planning Critical Emphasis Areas

Keeping Vehicles on the Roadway & Minimizing the Consequences of Leaving the Road

Improving Young Driver Safety

Improving the Design & Operation of Highway Intersections

Increasing Safety Restraint and Child Restraint Use

Reducing Impaired Driving

Curbing Speeding and Aggressive Driving

Keeping Drivers Alert

initiatives of interest
Initiatives Of Interest

Click It or Ticket:

Always matched with Memorial Day Weekend: May 24 – June 6, 2010

Over the Limit - Under Arrest:

Always matched with Labor Day Weekend: August 20 – September 6, 2010

crash reduction program priorities
Crash Reduction Program Priorities

Restraint Use

Drinking and Driving

Speeding/Aggressive Driving

Distracted Driving

what keeps the money coming
What Keeps the Money Coming?


Reduce Crashes!!

Move the Numbers!!

Save Lives!!

training expectations
Training Expectations
  • We will be offering education opportunities. Topics such as:
          • Child Restraint and seat belts
          • Instructor/facilitator
          • Community Traffic Safety
          • Program Evaluation
          • Working with Media
  • We expect you, as highway safety promoters, to attend trainings to better prepare yourself to address the issues.
results for 2009
Results for 2009

Seatbelt use 85.4%

75 fatalities: 59% of fatals Unrestrained; 15% over 70; 20% over 60.

Over a third of Vermont highway fatalities are Alcohol-Related

Nearly half of Vermont highway fatalities and over 15% of all crashes involve speed

Over 20% of all Vermont crashes involve distraction

rules for grant funds
Rules for Grant Funds

NHTSA - Federal, State, and DPS rules apply

Appropriate use of funds



Appropriate accounting systems and procedures

rules we operate under
Rules We Operate Under

Vermont Bulletin 5.5 (and modifications); Policy For Issuing And Monitoring Grants Of State Funds -

NHTSA Grant Management Guidance -

rules we operate under14
Rules We Operate Under

We can sub-grant to governmental, not –for-profit, educational and hospital affiliated organizations.

Any activity conducted by a for-profit entity must go through State competitive bid and contracting procedures.

appropriate use of funds
Appropriate Use of Funds

In addition to General Highway Safety Funds (402), we work with special category funds. Alcohol Countermeasures (410), Occupant Protection (405), Motorcycle Safety (2010), Child Passenger (2011) and Traffic Records (408) are examples.

appropriate use of funds16
Appropriate Use of Funds

Each category has its own limitations, rules, and match requirements.

We do our best to shield you from multiple fund categories. When we cannot, we must hold you to those limitations and guide you in the use of the funds.

match contributions
Match Contributions

25% match is required by the NHTSA 402 Traffic Safety Grants Program.

Some of our grants require as much as 75% match.

match contributions18
Match Contributions

Match is the grantee’s contribution, demonstrating commitment to the Highway Traffic Safety Grant-supported project.

match contributions19
Match Contributions

Examples are: meeting spaces used, volunteers time, donated materials, equipment used…etc.


DPS audits each Agency every 3 years

They look for good internal controls & and an adequate financial system

The auditor can make recommendations and require corrective actions

Findings are shared with all state departments and agencies

$500,000 Federal Single Audit threshold

2011 grant application

2011 Grant Application*

Due August 3, 2010, by 4:00 P.M.

In the GHSP Office

application components
Application Components

Agency Identity

Problem Statement

Project Goals/Objectives

Project Activities, Schedule, & Milestones

Evaluation Plan

Resources Required

page 1
Page 1

Agency Identity

Project Director

Tax Numbers and Owner’s Information

DUNS Number

Budget Summary

accounting requirement
Accounting Requirement

The legal owner of the Federal Tax Identification Number will be the named Sub Grantee and all checks will be payable to that name and address.

page 2
Page 2

Problem Statement

Goals and Objectives

Activities, Schedule and Milestones

what do you need money for
What Do You Need Money For?

The “Problem Identification” section of the proposal defines the crash issue you’re trying to resolve. This section and “Project Activities, Schedule and Milestones” define and limit how funds may be spent.

problem identification
Problem Identification
  • What are your most serious crash and injury problems? (i.e. DUI, Speed, Belts,…etc.)
  • Where and when is the problem most serious? (Road section, intersection, time of day/year/week)
  • Who is the problem? Are their common demographics?
evaluation plan
Evaluation Plan

How will you know if you were successful?

What will you count?

Where will you count it?

When will you count it?

problem statement
Problem Statement

Identify and describe the specific problem:

How bad is it? Where is it worst? Who is it? When is it?

Include any available supportive information, documentation and trend data to substantiate and quantify the problem.

project goals objectives
Project Goals & Objectives

List specific items to work on.

Set outcome targets.

Example for a Community Traffic Safety Grant: Increase belt use at the high school to 80% from the current 36% by Sept 15, 2011.

activities schedule milestones
Activities, Schedule & Milestones

What are you going to do?

When will you do it?

Where will you do it?

Who will you do it with?

Identify your timeline of key events.

page 3
Page 3

Evaluation Plan

Resources Required

resources to guide you
Resources to Guide You

Countermeasures that Work: A Highway Safety Countermeasures Guide for State Highway Safety Offices, Fifth Edition, 2010

The Art of Appropriate Evaluation: A Guide for Highway Safety Program Managers

These are available online at


resources required
Resources Required

Describe the types and amounts of resources that will be required to carry out the proposed activities.

resources required35
Resources Required

Provide a brief narrative of the budget for the proposed project, giving planned sources of funding and how the funds will be spent.

The budget narrative should also identify and describe matching contributions to the project.

page 4 budget detail
Page 4 - Budget Detail

Personnel Cost


Travel and Mileage


Other Operating

personnel cost
Personnel Cost

Give a detailed breakdown of personnel costs you expect to charge to the grant. Charge only cost’s directly involved in project activities.

Include base rate, FICA, Worker’s Comp, compensation, unemployment and health insurance and retirement.

No Health insurance on overtime

Only those costs identified in the application will be eligible for reimbursement.

personnel cost38
Personnel Cost
  • For persons who work less than 40 hours per week:
  • We will pay for time worked.
  • We cannot pay for holidays, vacation time, comp time, sick days, etc...
  • All anticipated personnel cost should be included in the hourly rate you will be proposing to charge for an hour of work.

Include costs for administrative materials and supplies to be used in direct support of the project.

travel and mileage mileage
Travel and Mileage Mileage

Current mileage rate is $.50/mile, which will be changed to match the GAO rate if and when it changes.

travel and mileage out of state travel
Travel and Mileage Out-of-State Travel

Acceptable reasons for out-of-state travel:

NHTSA sponsored training.

Conferences at the invitation of the GHSP Coordinator.

travel and mileage out of state travel42
Travel and Mileage Out-of-State Travel

The person must be specifically approved in writing by GHSP.

Normal and reasonable travel costs will be reimbursed at the same rates allowable for State of Vermont employees.

travel and mileage out of state travel43
Travel and Mileage Out-of-State Travel

Private conveyance in lieu of air travel – GHSP will only pay the amount of coach airfare if you choose to travel by surface transportation.

GHSP will determine “Reasonable” costs. You may be required to travel at less than optimal times and use hotel or commercial shuttles, not taxis, or be reimbursed at the lowest rate.


Any equipment purchased must have prior GHSP approval and must follow state or local purchasing procedures (3-price comparisons are standard).

Equipment may only be purchased when needed for highway safety purposes, used for the purpose for which it was purchased, and remains GHSP property.

Proportional funding rules may apply.


Equipment, once purchased, must be reported to GHSP for inventory purposes by item description, serial number, price paid and date of purchase.

NHTSA holds us responsible and we must identify all equipment purchased by GHSP and subgrantees.

other operating
Other Operating
  • Includes project costs that do not fall within the previous categories.
    • Additional costs of required insurances.
    • Public media, hand-outs and

P.I.& E, each of which require specific approval either listed in the grant or by written notification.

public information and education
Public Information And Education

Any proposed materials must be associated with a behavior-change initiative, program or project.

The materials must serve a purpose that enhances the project.

public information and education48
Public Information And Education

All such expenditures require specific prior GHSP approval.

Will only be approved for local use for specific localized needs.

Any message associated with GHSP must be approved prior to deployment.

indirect cost
Indirect Cost

We do not, as a policy, pay indirect costs as a percentage of direct cost.

Items normally called indirect can be included as direct cost and are eligible for reimbursement.

required attachments
Required Attachments

Insurance Certificate

Agency Belt Use Policy


Due August 3, 2010, by 4:00 PM in the GHSP office

Original application and three (4) copies

Duplex the copies if you can

review and award
Review and Award

We read every grant application before determining allocations

We look at the application and verify how it compares with our priorities & addresses your problem

We look at past performance

Decision and Notification in late August

review and award54
Review and Award

Some applications may not be funded or fully funded.

The process is annual, competitive and problem based.

help is always available
Help Is Always Available

Michele 802-241-5519


GHSP Fax 802-241-5558