Governor’s Highway Safety Program. 2011 Grants Workshop for Educational and Non-Enforcement Grants. Workshop Topics. Highway Safety Grant Program Strategies for Highway Safety GHSP Grant Application Grant Agreements Grant Activity Reporting Evaluation of Activity.
2011 Grants Workshop
for Educational and
Highway Safety Grant Program
Strategies for Highway Safety
GHSP Grant Application
Grant Activity Reporting
Evaluation of Activity
Federal Grants are provided to the States to help implement programs to reduce motor vehicle crashes, the resulting fatalities, injuries, and property damage.
Data driven, targeted activity designed to change behavior.
Best implemented with wide-ranging collaboration and in coordination with others in the field.
Keeping Vehicles on the Roadway & Minimizing the Consequences of Leaving the Road
Improving Young Driver Safety
Improving the Design & Operation of Highway Intersections
Increasing Safety Restraint and Child Restraint Use
Reducing Impaired Driving
Curbing Speeding and Aggressive Driving
Keeping Drivers Alert
Click It or Ticket:
Always matched with Memorial Day Weekend: May 24 – June 6, 2010
Over the Limit - Under Arrest:
Always matched with Labor Day Weekend: August 20 – September 6, 2010
Drinking and Driving
Move the Numbers!!
Seatbelt use 85.4%
75 fatalities: 59% of fatals Unrestrained; 15% over 70; 20% over 60.
Over a third of Vermont highway fatalities are Alcohol-Related
Nearly half of Vermont highway fatalities and over 15% of all crashes involve speed
Over 20% of all Vermont crashes involve distraction
NHTSA - Federal, State, and DPS rules apply
Appropriate use of funds
Appropriate accounting systems and procedures
Vermont Bulletin 5.5 (and modifications); Policy For Issuing And Monitoring Grants Of State Funds - http://aoa.vermont.gov/sites/aoa/files/pdf/AOA-Bulletin_5_5.pdf
NHTSA Grant Management Guidance - http://www.nhtsa.gov/nhtsa/whatsup/tea21/GrantMan/HTML/00_Manl_Contents1_01.html
We can sub-grant to governmental, not –for-profit, educational and hospital affiliated organizations.
Any activity conducted by a for-profit entity must go through State competitive bid and contracting procedures.
In addition to General Highway Safety Funds (402), we work with special category funds. Alcohol Countermeasures (410), Occupant Protection (405), Motorcycle Safety (2010), Child Passenger (2011) and Traffic Records (408) are examples.
Each category has its own limitations, rules, and match requirements.
We do our best to shield you from multiple fund categories. When we cannot, we must hold you to those limitations and guide you in the use of the funds.
25% match is required by the NHTSA 402 Traffic Safety Grants Program.
Some of our grants require as much as 75% match.
Match is the grantee’s contribution, demonstrating commitment to the Highway Traffic Safety Grant-supported project.
Examples are: meeting spaces used, volunteers time, donated materials, equipment used…etc.
DPS audits each Agency every 3 years
They look for good internal controls & and an adequate financial system
The auditor can make recommendations and require corrective actions
Findings are shared with all state departments and agencies
$500,000 Federal Single Audit threshold
Due August 3, 2010, by 4:00 P.M.
In the GHSP Office
Project Activities, Schedule, & Milestones
Tax Numbers and Owner’s Information
The legal owner of the Federal Tax Identification Number will be the named Sub Grantee and all checks will be payable to that name and address.
Goals and Objectives
Activities, Schedule and Milestones
The “Problem Identification” section of the proposal defines the crash issue you’re trying to resolve. This section and “Project Activities, Schedule and Milestones” define and limit how funds may be spent.
How will you know if you were successful?
What will you count?
Where will you count it?
When will you count it?
Identify and describe the specific problem:
How bad is it? Where is it worst? Who is it? When is it?
Include any available supportive information, documentation and trend data to substantiate and quantify the problem.
List specific items to work on.
Set outcome targets.
Example for a Community Traffic Safety Grant: Increase belt use at the high school to 80% from the current 36% by Sept 15, 2011.
What are you going to do?
When will you do it?
Where will you do it?
Who will you do it with?
Identify your timeline of key events.
Countermeasures that Work: A Highway Safety Countermeasures Guide for State Highway Safety Offices, Fifth Edition, 2010
The Art of Appropriate Evaluation: A Guide for Highway Safety Program Managers
These are available online at
Describe the types and amounts of resources that will be required to carry out the proposed activities.
Provide a brief narrative of the budget for the proposed project, giving planned sources of funding and how the funds will be spent.
The budget narrative should also identify and describe matching contributions to the project.
Travel and Mileage
Give a detailed breakdown of personnel costs you expect to charge to the grant. Charge only cost’s directly involved in project activities.
Include base rate, FICA, Worker’s Comp, compensation, unemployment and health insurance and retirement.
No Health insurance on overtime
Only those costs identified in the application will be eligible for reimbursement.
Include costs for administrative materials and supplies to be used in direct support of the project.
Current mileage rate is $.50/mile, which will be changed to match the GAO rate if and when it changes.
Acceptable reasons for out-of-state travel:
NHTSA sponsored training.
Conferences at the invitation of the GHSP Coordinator.
The person must be specifically approved in writing by GHSP.
Normal and reasonable travel costs will be reimbursed at the same rates allowable for State of Vermont employees.
Private conveyance in lieu of air travel – GHSP will only pay the amount of coach airfare if you choose to travel by surface transportation.
GHSP will determine “Reasonable” costs. You may be required to travel at less than optimal times and use hotel or commercial shuttles, not taxis, or be reimbursed at the lowest rate.
Any equipment purchased must have prior GHSP approval and must follow state or local purchasing procedures (3-price comparisons are standard).
Equipment may only be purchased when needed for highway safety purposes, used for the purpose for which it was purchased, and remains GHSP property.
Proportional funding rules may apply.
Equipment, once purchased, must be reported to GHSP for inventory purposes by item description, serial number, price paid and date of purchase.
NHTSA holds us responsible and we must identify all equipment purchased by GHSP and subgrantees.
P.I.& E, each of which require specific approval either listed in the grant or by written notification.
Any proposed materials must be associated with a behavior-change initiative, program or project.
The materials must serve a purpose that enhances the project.
All such expenditures require specific prior GHSP approval.
Will only be approved for local use for specific localized needs.
Any message associated with GHSP must be approved prior to deployment.
We do not, as a policy, pay indirect costs as a percentage of direct cost.
Items normally called indirect can be included as direct cost and are eligible for reimbursement.
Agency Belt Use Policy
Due August 3, 2010, by 4:00 PM in the GHSP office
Original application and three (4) copies
Duplex the copies if you can
We read every grant application before determining allocations
We look at the application and verify how it compares with our priorities & addresses your problem
We look at past performance
Decision and Notification in late August
Some applications may not be funded or fully funded.
The process is annual, competitive and problem based.
GHSP Fax 802-241-5558