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What Is Training and Development?. Training: An organization’s planned effort to facilitate employees’ learning of job-related competencies. “A method of enhancing human performance.” -Silberman Development:

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what is training and development
What Is Training and Development?

Training:

An organization’s planned effort to facilitate employees’ learning of job-related competencies.

“A method of enhancing human performance.” -Silberman

Development:

Formal education, job experiences, relationships and assessments of personality and abilities that help employees prepare for the future.

Traditional training:

Teach employees skills needed for current jobs.

Low priority = low budget.

U.S. business training dollars:

1995: $51 billion (Bureau of Labor Statistics).

2006: $109 billion (American Society for Training and Development).

.

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training as a competitive advantage
Training as a Competitive Advantage

Training becomes a competitive advantage when:

It is linked to business strategy and organization goals.

It focuses on the organization’s future.

Employees are trained in the knowledge, skills and abilities required to achieve that future.

It moves from basic skills to learning, creating and sharing knowledge.

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strategic training
Strategic Training

Improves performance toward goals.

Focuses on what is needed and when it is needed.

Formal training enhanced by informal learning.

Learning supported by the organization.

Knowledge transfer:

Explicit knowledge.

Tacit knowledge.

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strategic training and development process
Strategic Training and Development Process

Business Strategy

Strategic Training

and Development

Initiatives

Training and

Development

Activities

Metrics that Show

Value of Training

  • Mission.
  • Values.
  • Goals.
  • Diversify learning portfolio.
  • Improve customer service.
  • Accelerate pace of employee learning.
  • Capture and share knowledge.
  • Use web-based training.
  • Make development planning mandatory.
  • Develop web sites for knowledge sharing.
  • Increase customer service training.
  • Learning.
  • Performance improvement.
  • Reduced customer complaints.
  • Reduced turnover.
  • Employee satisfaction.

4

training and organization success
Training and Organization Success

Strategic Planning

Evaluation

Assessment

Design

Implementation

5

Development

the training costs part 1
The Training Costs Part 1

Fixed costs:

Those costs that remain the same no matter how many individuals participate in the training.

Instructor’s salary.

Marketing/information distribution.

Variable costs:

Expenses that will vary depending on the number of participants in the training program.

Printed hand-outs.

Lunch for participants.

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training costs part 2
Training Costs Part 2

Direct costs

All of the expenses involved in putting together the training program:

Course development or purchase.

Printing.

Equipment rental.

Costs of needs assessment.

Evaluation of training.

Indirect costs:

Less obvious expenses, not directly related to the training:

Overhead.

Administrative and clerical salaries.

Employee fringe benefits (25 percent of salary).

Productivity loss.

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training and development process
Training and Development Process

1. Needs assessment and analysis.

2. Training program design.

3. Training program development.

4. Implementation and delivery of training.

5. Training evaluation.

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return on investment of training benefit cost ratio
Return on Investment of Training: Benefit-Cost Ratio

Training appropriate for ROI analysis:

Clearly identified outcomes.

Not one-time events.

Broad-based and highly visible in the organization.

Strategically focused.

Training effects can be isolated.

Benefit-Cost Ratio:

Aids in decision-making process.

Consistent analysis across programs.

Information difficult to obtain.

Program Benefits

Benefit-Cost Ratio = ----------------------------

Program Costs

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determining benefits
Determining Benefits

Measuring training benefits:

Benefits must consider training objectives.

Literature summaries of benefits of specific training.

Assessment of pilot training programs.

Observations of successful trainees.

Estimates from trainees and managers.

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needs assessment analysis
Needs Assessment & Analysis

Needs assessment:

The process used to determine if training is necessary.

This is the first step in the instructional design model.

Goals of needs assessment:

Determine whether a training need exists.

Identify who it exists for.

Identify what tasks need to be taught.

Needs analysis (aka, gap analysis):

Analysis of the data collected during the needs assessment.

A needs analysis focuses on the differences between the way work should be done and the way work is done.

Expected performance – What is the ideal? What should be happening?

Actual performance – What is actually happening now?

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overview of needs assessment
Overview of Needs Assessment

1. Gather data to identify needs.

2. Determine needs that can be met by training intervention.

3. Propose solutions.

4. Calculate potential cost of training interventions.

5. Choose the training.

6. Implement the training.

pre assessment activities
Pre-Assessment Activities

Do we need a needs assessment?

Training may be the wrong solution.

We may conduct the wrong training.

Unnecessary money may be spent on training.

If so, what’s the triggering event?

Lack of basic skills.

Poor performance.

New legislation.

New technology.

New products.

New jobs.

Change in performance standards.

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needs assessment tools
Needs Assessment Tools

Performance tests.

Questionnaires and surveys.

Observations.

Focus groups.

Interviews.

Work samples.

Industry standards.

Work records.

Key employee consultation.

Company reports and print media analysis.

Checklists.

©SHRM 2009

needs assessment process
Needs Assessment Process

Organizational analysis:

Is training appropriate?

Does training support the organization’s strategic direction?

Person analysis:

Does employee performance indicate a need for training?

Which employees need training?

Task analysis or competency model:

What work activities are required to complete a task?

What knowledge, skills and abilities are necessary to successfully perform the task?

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training goals objectives
Training Goals & Objectives

Goal: A concise statement of the purpose or intent of the training.

Who is the training for?

What is the training about?

Why is the training being conducted?

Objective: What participants will be able to do after the training.

Provides a focus for training design.

Tells participants what they should know at the end of the program.

Assists in knowledge and skills transfer.

Establishes parameters for evaluation.

A training objective has three components:

Performance outcomes: A statement about what the employee is expected to do. This is a task or an observable action.

Criterion: A statement about the level of performance that is acceptable.

Conditions of performance: A statement about the conditions under which the trainee is expected to perform.

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training program design
Training Program Design

Program design is the organization and coordination of training.

For learning to occur, training programs require:

Meaningful material.

Clear objectives.

Opportunities for practice.

Feedback.

Effective program design includes:

Course parameters.

Entry skills and behaviors.

Course objectives.

Program objective.

Learning objectives.

Assessment of learning objectives.

Detailed lesson plan.

Structure and sequence of training.

Evaluation.

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the learning process for instruction
The Learning Process for Instruction

To learn effectively, what do employees need?

Employees need:

To know why they should learn.

Meaningful training content.

Opportunities to practice.

To commit training content to memory.

Feedback.

Opportunity for observation, experience and interaction with others.

Training to be properly coordinated and arranged.

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training methods
Training Methods

Traditional training:

Presentation methods.

Hands-on methods.

Group building methods.

Technology-based training:

Synchronous learning.

Asynchronous learning.

Blended learning.

  • The training program must be:
    • Developed or purchased.
    • Available when needed.
    • Within budget.
    • Appropriate to trainees’ needs and abilities.
    • Liked by trainees.
    • Such that learning occurs.
    • Such that learning is transferred to the workplace

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implementing training
Implementing Training

Time and location

Company meeting room or off-site?

Time of day/multiple days.

Organization deadlines.

Who will conduct the training program?

In-house staff.

Subject matter expert.

Outside consultant.

Other logistics (“butts, bagels, books”)

Administrative support

Room

Training equipment

Materials and handouts

Food

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training effectiveness evaluate student learning
Training Effectiveness: Evaluate Student Learning

Training effectiveness: Benefits to the organization and trainees.

Evaluation Process

Develop measurable outcomes and plan for transfer of training.

Develop outcome measures.

Choose an evaluation strategy.

Plan and execute the evaluation.

Formative evaluation: Evaluation that takes place during training

May result in content change.

May involve pilot test.

May adjust to meet needs of the trainees.

Summative evaluation: Evaluation conducted at the end of training.

Used to determine the extent to which trainees have changed as a result of the training program.

Used to measure return on investment.

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training transfer
Training Transfer
  • Training transferis effectively and continually applying on the job what the trainee learned during training.
  • Goals of successful training transfer:
    • Trainees generalizeskillsto the work setting.
    • Trainees maintainskills in the work setting.
  • Training transfer is measured after participation in a training program.