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GEtServices Purchasing Units & Materials Training For Suppliers Direct Order

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  1. GEtServicesPurchasing Units & MaterialsTraining For Suppliers Direct Order

  2. Supplier Requester Overall GEtServices Process Oracle Oracle iProcurement Oracle iProcurement For Payment Approval Punch-Out GEtServices Create Order (Draft) Check Out Order for Approval Approve Receipts Active Order Auto Approved Invoices Submit Receipts Accept Order (Draft)

  3. Table of Contents • Review and Accept Draft Order • Submit Receipts • Audit Trail and Conferencing • Add Supplier User (Admin Only) • Modify Supplier User (Admin Only) • Consolidate Email Notifications

  4. Login to GEtServices http://getservices.gesupplier.com

  5. Supplier Units & Materials Tasks: Step 1 Accept Draft Order 1 Review Draft Order, modify and return to GE or Accept Submit Receipt 2 Submit Receipts for completed services

  6. General • Details • Order Name • Description • Start and End Dates • Supplier • File Attachments • Team • Add Members Content Order Items • SOW • File Attachments • Units & Materials • Items What is a Direct Order? A Direct Order is sent by a GE user to a single supplier for their review and acceptance.

  7. Accept Draft Order Access “Submitted Draft Order” from Message Center or select “Order” from top menu and then ”Order Name”

  8. Accept Draft Order Click “Accept Draft Order” NOTE: Order can be forwarded to a different registered contact Review items. If changes are necessary, “Send to Buyer for Review” will be the only option

  9. Accept Draft Order Click “OK”

  10. Draft Order Accepted Status updates to “Supplier Accepted Draft”

  11. Supplier Units & Materials Tasks: Step 2 Accept Draft Order 1 Review Draft Order, modify and return to GE or Accept Submit Receipt 2 Submit Receipts for completed services

  12. Submit Receipts Access “Active Order” from Message Center or select “Orders” from top menu and then “Order Name”

  13. Submit Receipts Click “Receipts”

  14. Submit Receipts Click “Enter Receipts”

  15. Submit Receipts Click “Enter Receipt Details” Select the order line item that you wish to submit a receipt for

  16. Submit Receipts Enter Required Information Click “Save” It is the supplier's responsibility to ensure that the appropriate detailed comments and necessary attachments (i.e. scanned documents, images, Word documents, etc.) are provided to fully support the receipt being approved. If the documentation is not sufficient, the GE Approver will decline the receipt.

  17. Submit Receipts Receipts will stay in “Draft” status until submitted for approval Review and click “Submit for Approval”

  18. Receipts Submitted Note: Receipt status updates to “Pending Approval”

  19. Audit Trail View changes / actions performed on the order. Conferencing Centralized messaging forum for team members and/or suppliers.

  20. Audit Trail A user can click “Audit Trail” to see changes / actions performed on the order

  21. Conferencing A user can click “Conferencing” to centralize a messaging forum with team members and/or suppliers for all to view

  22. Add Supplier User

  23. Add Supplier User Access “User Management”’ from System Set Up

  24. Add Supplier User Click “Create Supplier User”

  25. Add Supplier User Enter Required Information Note: Administrative Permission gives users access to “User Management” and “Candidate Management” Click “Save”

  26. Supplier User Added Click “Edit” to modify Note: Locations assigned will determine access to Requests and Orders

  27. Modify Supplier UserChange Primary Contact

  28. Modify Supplier User Access “User Management”’ from System Set Up

  29. Modify Supplier User Click “Employee Name”

  30. Modify Supplier User Click “Edit”

  31. Modify Supplier User Modify information as needed Note: Administrative Permission gives users access to “User Management” and “Candidate Management” Place a check in the “Primary Contact” box to make this user the Primary Contact Click “Save”

  32. Consolidate Email Notifications

  33. Consolidate Email Notifications Access “User Profile”’ from System Set Up

  34. Consolidate Email Notifications Click “Edit”

  35. Consolidate Email Notifications Click “Consolidated” Enter Required Information\ Click “Save” Email Notifications are only to be set to “ON” or “CONSOLIDATED”. Do not select “OFF”.

  36. Consolidate Email Notifications Information Updated