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Implementing a Statewide Partial Cost Recovery Program: Insights and Challenges

This document outlines the experiences and rationale behind the implementation of a statewide Partial Cost Recovery (PCR) program as discussed by Darrell Dromgoole in April 2013. Key economic conditions necessitated this approach, including declining appropriations and rising operational costs. The program's guiding principles emphasize sustainability, mission consistency, and strategic planning. The report highlights challenges faced, strategies for success, and the importance of clear communication to gain support from stakeholders. Key figures involved include Doug Steele, Kyle Smith, and Donna Alexander.

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Implementing a Statewide Partial Cost Recovery Program: Insights and Challenges

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  1. Experiences in Implementing a Statewide Partial Cost Recovery Program Darrell Dromgoole April 2013

  2. Rationale For PCR • Economic Conditions • Flat to declining state, federal, and local appropriations • Increasing cost of doing business • Competitive position of faculty and staff

  3. Position Impactsbetween 2010 and 2012

  4. Guiding Principles PartialCost Recovery • Consistency with agency mission • Sustain program delivery capacity • Consideration of impacts on local support • Program priorities continue to be driven by strategic planning process

  5. Partial Cost Recovery Fees • Educational group methods • Minimum $10 up to 10% per participant • Online courses and Services • 15% service fee • 4-H participation fee • $25 annual fee per member

  6. How have We Done?

  7. How Have We Done?

  8. Challenges • Naysayers • “we have always offered programs free of charge” • “taxpayers already pay for Extension programs • “program partners will discontinue support” • “lose program participation” • “clientele won’t see the program value” • “4-H youth participation fee won’t work”

  9. Challenges continued... • Fiscal accountability • Collection and timely processing of funds • Cash handling • Best Practices financial resources management

  10. Recommendations for Successful Implementation • Don’t apologize – communicate clearly that Extension has value • Get early “buy in” from agents, specialists and other personnel • Communicate, communicate, communicate to key officials and partners at all levels • Involve chief financial officer to assist with fiscal processes

  11. Additional Resources Website : http://ExtensionCostRecovery.tamu.edu Doug Steele – Director Kyle Smith – Executive Associate Director Darrell Dromgoole – Associate Director – County Programs Pete Gibbs – Associate Director – State Programs Donna Alexander – Chief Financial Officer

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