Mastering Time Management: Strategies for Successful Planning and Execution

1. Time Management Team MELCH Lu Bai Michelle Blevins Heather Craig Eric Monroe Courtney Roland

2. Why Manage Time? http://www.youtube.com/watch?v=18wQH0yf6fQ&feature=mfu_in_order&list=UL

3. Time Management • Laying the Foundation • Analyzing • Strategizing • Attack/Execution

4. Making Time Manageable • Laying The Foundation • Analyzing • Strategizing • Execution

5. Laying The Foundation • What is your motivation? • What’s holding you back? • Making time tangible

6. What is your motivation? • Could it be that you would like more time with family and friends? • Gain more time for personal enjoyments? • A sense of self-satisfaction at your accomplishments, instead of the constant frustration?

7. Big Picture View • Rise above chaos • Maintain Focus • Stay on Track • Provide Context and Motivation

8. Essential Tools • Balance • Center • True to personal goals • What is holding you back • Self-Discovery Process • Dislikes • Natural Habits • Needs • Desires

9. Three Level Diagnostic • Level 1. Technical Errors • Level 2. External Realities • Level 3. Psychological Obstacles

10. Technical Errors / External Realities / • Technical Errors • Skills evolve • Psychological Obstacles • Internal forces and fears • Self-Sabotage • External Realities • Realm of Control • Circle of Concern • Circle of Control

11. Analyzing Time Management • Planner Choice • Paper • Electronic • Visual Tactile vs. Linear Tactile • Creative options • Seek to Understand: Your Unique Time Relationship

12. Choosing The Right Planner • Paper vs. Electronic • Visual Tactile vs. Linear Digital

13. Paper Planners • Pros • No installation • No batteries or energy source • Can retain old information • Easy reference • Cons • No word searches • Can be bulky or heavy • Difficult to back up information if lost

14. Electronic Planners • Pros • Information search by keyword or date • Easily arrange and group data • Easy backup information • Easily networked to others • Cons • Difficult to archive information • Visual overviews are lacking • Not easily referenced • Troubleshooting can occur • Learning curve for usage

15. Visual Tactile • Memorize page numbers • Better thought process when writing things out • Writing helps to memorize things • Prefer having documented references for perspective • To-do lists are categorical and grouped together • Enjoy record keeping • Negative perspective on technology

16. Linear Digital • Flow of thought while typing • Prefer word searches to memorization • Looking upon tasks on screens generally help you gain perspective • Remember appointments by date and time, (Tuesday the 14th) • Thinking is sequential, chronological, with prioritization, no group associations • No need to look at the past • Comfortable with technology

17. Your Unique Relationship to Time • Three areas to examine: • What is working and what is not working • Preferences in time management • Energy sources and cycles

18. Time Allocation • Activities: • Work • School • Family • Health • Community • Important Considerations: • Unused • Things to cut • Times of the day • Pace • Routine

19. Strategizing for Time Management • Defining Goals and Activities • Time Mapping: Creating Your Ideal Balance

20. Defining Goals and Activities • Define Big Picture Goals • Goals=What you want to achieve • Write It Down/Make it Happen • Select Activities to Help You Achieve • Activities=How to get there

21. Time Mapping • Time Map=Time Budget • Daily, weekly, monthly, etc. • Benefits of a Time Map: • Ensures balance • Guarantees time for core activities • Allows you to live in the moment • Provides a framework for daily decision making

22. Adjust Time Maps • A good time map should enable you to affirm each of the following: • My time map reflects my big picture goals. • My time map includes time for all the categories I want to get to. • I am able to focus on my chosen activity. • I am doing activities at the right times for me. • My schedule makes me feel balanced and energized.

23. Attacking Time Management Successfully / SPACE Formula • Sort • Purge • Assign a Home • Containerize • Equalize

24. Sort • Which of my “big picture” goals will this help me to achieve? • Where does this task belong on my schedule? • How long will it take?

25. Purge • Delete • Say no • Diminish • Find a short cut • Delegate • Healthy interdependence • Expert • Equal • Beginner • Delay • Postpone to YOUR convenience

26. Assign a Home • Proactive vs. Reactive • Create Start/Stop Times • Arrange Your Day • Maintain Balance with Trade-Offs • Honor Your Decisions

27. Containerize • Conquer Procrastination • Many tactics: • divide • focus on the goal • combine miserable+enjoyable • Overcome Chronic Lateness • Pinpoint the problem • Minimize Interruptions and Their Impact • Can it wait?

28. Equalize • Daily Monitoring • Bi-Monthly Tune Ups • Equalize in Crisis • Apply The SPACE Formula • Forgive Yourself for Failures • Celebrate Successes

29. Works Cited • "All For Time and Time For All: The 10 Commandments of Time Management." Tips and Tricks | Tips and Tricks for a Better Life. Web. 06 Dec. 2010. <http://www.alltipsandtricks.com/all-for-time-and-time-for-all-the-10-commandments-of-time-management/>. • Covey, Stephen R., and A. Roger. Merrill. First Things First. New York: Simon & Schuster, 1993. Print. • Effective Time Management Tips, Techniques, Tools and Strategies. Web. 06 Dec. 2010. <http://www.timethoughts.com/>. • Google, By. "Top 10 Ways to Manage Yourself - Time Wise." EzineArticles Submission - Submit Your Best Quality Original Articles For Massive Exposure, Ezine Publishers Get 25 Free Article Reprints. Web. 06 Dec. 2010. <http://ezinearticles.com/?Top-10-Ways-to-Manage-Yourself---Time-Wise&id=26287>. • Morgenstern, Julie. Time Management from the inside Out: the Foolproof System for Taking Control of Your Schedule--and Your Life. New York: Henry Holt/Owl, 2004. Print. • "Personal Time Management." Time Management Help.com. Web. 06 Dec. 2010. <http://www.timemanagementhelp.com/personal.htm>.