Electronic Timekeeping for Supervisors. 10 THINGS. 10 Things: Electronic Timekeeping. 10 Things: Electronic Timekeeping. 1. Training. California – sign up for and complete the “ Electronic Timesheets – Approvers ” class . Florida – contact Human Resources to arrange training.
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Electronic Timekeeping for Supervisors 10 THINGS
1. Training • California – sign up for and complete the “Electronic Timesheets – Approvers” class. • Florida – contact Human Resources to arrange training. • Understand the lawsthe applicable in your state.
2. Administrative Guidelines • Supervisors should be familiar with: • Timekeeping • Reporting Time Pay • Overtime Pay • Meal and Rest Periods • Make-Up Time • Alternative Workweek Schedules(for shift workers) • Leaves and other absences
3. Planning • Plan and schedule your timesheet management • Hourly workers need more monitoring than salaried employees, as they have to fill in time entries every day
4. Monitoring • Monitor your hourly employees daily from the Reconcile Timecard view in Kronos for: • Appropriate time entries • California meal premiums • Missed punches and other errors
5.New Employees • You are responsible for training your new employees in timekeeping procedures. • Counsel and coach them early on and get them into good habits. • Make your expectations clear • Check for understanding • Monitor for compliance
6. Payroll Monday • Go to the Pay Period Closeview • Select and review each of your employees’ time cards, checking: • Are there missing time entries? • Do the total hours look correct? • Is there any unauthorized overtime? • Have transfers of hours to other accounts been made appropriately? • Are there any California meal premiums? • Have the correct PPL and ESL, and other pay code entries been applied? • Has the employee approved his/her timesheet?
7. Approvals: Levels 1 and 2 • Approve your own timesheet • Check that your employees have approved their timesheets • Check each timesheet for errors • Approve and all your employees’ timesheets by 11:30 AM on Payroll Monday
8. Sign off: Level 3 • Sign off your own timesheet • Check that your employees have approved their timesheets • Sign off their timesheets by 1:00 PM on Payroll Monday • Check the Pay Period Close view to see that the Sign-off went through correctly
9. Comments • Remember to add a Commentwhenever you make a change to employees’ timesheets on their behalf.
10. Delegation • Plan to delegate your Level 3 Approver authority, if you are going to be away on Payroll Monday. • Be sure the person filling in for you (another Level 3 or a Level 2 Approver) has accepted the responsibility and knows what to do. 1 3 2