slide1 l.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Electronic Time Sheet Training Guide for Supervisors/Managers PowerPoint Presentation
Download Presentation
Electronic Time Sheet Training Guide for Supervisors/Managers

Loading in 2 Seconds...

play fullscreen
1 / 35

Electronic Time Sheet Training Guide for Supervisors/Managers - PowerPoint PPT Presentation


  • 351 Views
  • Uploaded on

Electronic Time Sheet Training Guide for Supervisors/Managers Agenda Search Feature Approving/Rejecting Timesheets Work Schedule/Vacation Request Approval Inquiries and Reports Summary Learning Objectives Be able to launch the search feature. Be able to select search criteria.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

Electronic Time Sheet Training Guide for Supervisors/Managers


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

Electronic Time SheetTraining Guide for

Supervisors/Managers

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide2

Agenda

  • Search Feature
  • Approving/Rejecting Timesheets
  • Work Schedule/Vacation Request Approval
  • Inquiries and Reports
  • Summary

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide3

Learning Objectives

  • Be able to launch the search feature.
  • Be able to select search criteria.
  • Be able to execute a search.
  • Be able to approve/reject the timesheet
  • Be able to approve employee vacation request
  • Be able to run the Employee Activity Report
  • Be able to run the charge activity report

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide4

Locate your Employee Timesheet

Search Tool

If you have Supervisor privileges, the “Search” tool is available.

Click here to perform a search.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide5

Locate your Employee Timesheet

Search Dialog Box

Provides the supervisor with a quick way to find timesheets for all their employees under a certain category, such as all who have “Open/Signed” status.

1. Select appropriate TS Schedule.

5. Select the TS period.

2. Select your functional role.

3.Click to select employee group.

4. Select and deselect filter options

6. Click “Execute”.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide6

Locate your Employee Timesheet

Search Dialog Box

From here you can open the first timesheet, take action, and the tool opens the next employee’s timesheet automatically.

1. Click to select one or more employees, or use Top Check box to “Select All”.

2. Click “OK” and the tool opens the first selected employee’s timesheet for you.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide7

Agenda

  • Search Feature
  • Approving/Rejecting Timesheets
  • Work Schedule/Vacation Request Approval
  • Inquiries and Reports
  • Summary

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide8

Learning Objectives

  • Be able to locate your employee’s timesheet in the Time Collection Desktop screen and approve employee timesheet.
  • Be able to reject an employee timesheet.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide9

Approve Timesheet

Locate Timesheets

Open “My Tasks” and a list of all timesheets requiring your approval appears here. Only one shown in this example.

Click here to select this employee timesheet for approval.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide10

Approve Timesheet

Locate Timesheets

My Task Details dialog box appears with name of employee displayed.

Click “Launch” to open and review this timesheet.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide11

Approve Timesheet

Approve Timesheet

Check all Charges Direct/Indirect/Fringe Projects,hours and warnings before approving your employee’s timesheet to cut down the TS corrections.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide12

Approve Timesheet

Approve Timesheet

Click on the icon shown below to approve.

Click on to approve this timesheet.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide13

Approve Timesheet

Approve Timesheet

You can see the digital signature in the Approval Box

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide14

Reject Timesheet

Reject Timesheet

Click on the icon shown below to Reject a timesheet that has errors.

Click on to reject this timesheet.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide15

Reject Timesheet

Reject Timesheet

Enter the reason for rejection. Make it clear to the employee what needs correcting. The employee automatically receives a desktop notification via e-mail.

1. Enter a clear and concise explanation.

2. Click here to reject this timesheet and send notification.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide16

Agenda

  • Search Feature
  • Approving/Rejecting Timesheets
  • Approve/Reject Vacation Request
  • Inquiries/Reports
  • Summary

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide17

Vacation Approval Process

  • Supervisors:Learn to approve your employee’s vacation request as their primary supervisor.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide18

Vacation Approval Process

Click on the Employee Name Link

Click on the Leave Request Pending Approval ‘+’ sign and

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide19

Vacation Approval Process

Click on the ‘Launch’ Button

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide20

Vacation Approval Process

Click on Pending Vacation Day

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide21

Vacation Approval Process

Click on ‘Approve’ button to approve your employee’s vacation request

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide22

Vacation Approval Process

Once your approve the vacation request, the vacation day color turns to Green

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide23

Vacation Rejection Process

Click on ‘Reject’ button to reject your employee’s vacation request

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide24

Vacation Rejection Process

Enter Appropriate Reason for Rejection and click ‘Ok’

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide25

Agenda

  • Search Feature
  • Approving/Rejecting Timesheets
  • Approve/Reject Vacation Request
  • Inquiries/Reports
  • Summary

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide26

Learning Objectives

  • Able to run the employee activity report
  • Able to run the charge activity report.
  • Charge Activity Report works only for the Project Managers.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide27

Employee Activity Report

As a Primary supervisor you can able to run this report to see the employee activity with in date range

Select the drill down options

Select your functional role and highlight the your name. Select the date range

Click on ‘Execute’ button

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide28

Employee Activity Report

  • You can able to preview/print the employee activity report in PDF or Excel format..

Click on ‘Preview/Print’ button

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide29

Employee Activity Report

Select your print format option, Employee Selection and Level and click ‘Submit’ button.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide30

Charge Activity Report

  • If you are a Project Manager, you will be able to run the charge activity report to view the working hours charged to the projects by employees.

Change the Drill Down Options(Level1, Level2, Level3) as per your requirement.

Click on Charge Activity Link.

Change the Date range ( Start and End Dates) as per your requirement.

Click on Execute button

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide31

Charge Activity Report

Click on Preview/Print Button

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide32

Charge Activity Report

Select your Print Option and Charge Selection and Level and click on ‘Submit’ button

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide33

Agenda

  • Search Feature
  • Approving/Rejecting Timesheets
  • Approve/Reject Vacation Request
  • Inquiries/Reports
  • Summary

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide34

Summary

Use the search feature to quickly find your employee’s timesheets.

Use your My Desktop feature to see a list of tasks you need to perform such as approving or rejecting timecards.

Make sure you check charges thoroughly before approving!

Use the Approve and Reject icons at the bottom right of the timesheet to take action.

Use the Charge Activity Report if you are a Project Manager.

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information

slide35

Contact Us

Contact Us

If you need to revise a timesheet after it has been electronically “signed” and approved by your manager, you will need to contact the your Payroll Department.

Contact:

When sending an email for assistance please include your full name, employee number, and the company you work for.

If you are a CTSC employee, please email: timecollection@chenegatechnology.com

All other employees, email: timecollection@chenega.com

Electronic Timesheet Training ModuleCompany Confidential and Proprietary Information