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Norfolk Girls Softball Technical Operations. Roles & Responsibilities. November, 2011. Website. Vendor Management Site Administration Grant / revoke access to NGS associates to update content on site. Content updates can come from league coordinators, coaches, etc

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norfolk girls softball technical operations

Norfolk Girls SoftballTechnical Operations

Roles & Responsibilities

November, 2011

website
Website
  • Vendor Management
  • Site Administration
    • Grant / revoke access to NGS associates to update content on site. Content updates can come from league coordinators, coaches, etc
    • Ongoing Health and Welfare of site
  • Capability Expert
    • What’s available from vendor?
    • What’s valuable?
  • Website Layout / Navigation
  • Miscellaneous
    • How to mine data – i.e. email distribution lists, etc.
    • Point person on ‘how-to’ questions from NGS associates
  • Time Commitment
    • One time event 10-20 hours to convert to new site
    • Ongoing 1-3 hours per month (12-36 hours per year)
fields
Fields
  • Liaison to Norfolk Recreation Commission
    • Convey needs of NGS
    • Coordinate field allocations for spring league
    • Understand near and long term plans for fields
  • Point of escalation for field issues
    • Maintain punch list of field issues (i.e. field 4 home plate is crooked)
    • Work with NGS associates and Norfolk Recreation Commission on resolution of field issues
  • Present major field improvement suggestions to board for discussion
  • Time commitment
    • December / January / February – Meet with Norfolk Recreation Commission on field allocations
    • March – Deliver field allocation to NGS Scheduling
    • During season: 1-2 hours per week to handle field related issues and seek input from coaches and league coordinators of any field related issue
    • Fall – Make capital recommendations for following season (i.e. addition of clay, re-setting bases, etc)
scheduling
Scheduling
  • Overall responsibility for scheduling of spring season practices, games and fields across all leagues
  • Coordination of inter-town games
  • Coordination with NGS Fields point person
  • Time commitment
    • March & April when registration closes
    • On-going during spring season to coordinate makeup games
umpires
Umpires
  • Overall responsibility for scheduling of spring season umpires for Senior, Major and Minor league games.
    • Question: who handles giving the umpire money? Home coach? How do money get to coach?
  • Time commitment
    • March & April after schedule is completed
    • On-going to ensure umpires at each game
    • On-going to coordinate makeup games
equipment
Equipment
  • Equipment building cleanup and inventory (fall)
    • Clean and organize equipment building
    • Identify equipment needs for spring season
  • Order New Equipment
    • Seek board approval on proposed purchases
    • Order, receive & handle new equipment
  • Coaches bag assembly & hand-out (spring)
    • Create / update punch list of for contents of coaches bag (i.e. 3 bats; 5 batting helmets; catchers helmet, etc.)
    • Assemble bags
    • Coordinate delivery of coaches bag
  • Time commitment
    • Spring: 8-10 hours to assemble coaches bags and facilitate hand out
    • Fall: coordinate cleanup team of 4-5 people for ½ day
    • During season: < 1 hour per week to field equipment issues and resolve
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