BANNER TRAINING FORDEPARTMENT HEADS SELF SERVICE AND BANNER ADMIN
Objectives • Quick overview of system • Navigation basics • Look up balances and transactions • Reporting options
Banner Systems • Over 800 institutions migrated to Banner in the past two years • Integrated database system • Finance, HR, Student, Financial Aid and many auxiliary applications • Accessed through Luminus – web portal
Chart of Accounts • Chick’s chart
Banner Finance • 2 Versions available through AU Access (Luminus Portal) • Banner Self-Service (SSB) • Use for transaction approval, budget queries for accounts other than grant accounts, quick download of financial information into Excel • Banner Admin • Must use to obtain project-to-date balances on grant accounts and general ledger balances and transactions • Special navigation, very robust
The Budget Query link allows a user to review budget information for transactions entered through Banner Finance. A user may build or retrieve three different types of queries: • Budget Query by Account (FOAP) • Budget Query by Organizational Hierarchy • Budget Quick Query
Budget Status by Account • Account by detail • Transaction detail • Document detail – invoice or purchase order
Budget Status by Organizational Hierarchy • The Budget status by Organizational Hierarchy options allows you to review budget information for organizations. • May be more useful for extracting departmental information as opposed to individual awards.
Budget Quick Query • The Budget Quick Query allows you to view budget information by account for the Fiscal Period and Year-to-Date. The parameters available for this query are Adjusted Budget, Year-to-Date, Commitments, and Available Balance. This report will not allow you to drill down for more detail. • Similar to screen 19 in FRS.
BANNER ADMIN • Understanding of navigation is critical • At the minimum know: • Next Block – returns next section of information on the banner screen (form) • Rollback – resets the form for additional query • Query – must start and execute query
Banner Admin Forms • 7 letters with first 3 identifying type • FG I • Finance, General ledger, Inquiry • FGIBDST – budget/expense/revenue summary (Equivalent of Screen 19 in FRS) • FGITRND – detailed transactions (Screen 23 in FRS) • FGITBAL – asset/liability/fund balance summary (Screen 18 in FRS)
Reporting/Download Options • Download forms - balances and transactions into Excel • Detailed instructions in manual • Gives year-to-date transactions and balances • Download reports to Word • Detailed instructions in manual • Can select date parameters to mirror monthly reports • E-Print • Available from AU Access/Finance • Future method of delivery of monthly reports • Following month end close, reports will be posted
Grant Module • Project accounts – contracts, grants, cost-shares, construction accounts all must be established in the grant module • Additional data for accounts – principal investigator, indirect cost rate, etc.