Pathways to Successful Grant Applications

1. Pathways to Successful Grant Applications UCLA School of Nursing Research Support Team October 10, 2011

2. Presentation Overview • Proposal Development Recommended Steps • Proposal Development Required Steps • Proposal Development Responsibilities • School of Nursing Research Support Team Information

3. Recommended Steps / Principles • Key principles for developing a research proposal • Begin as early as possible • Take advantage of all the resources and expertise around you

4. Recommended Steps / Timeline • 5 minutes after a research idea crosses your mind or as soon as you decide to resubmit a previous proposal • Contact the Research Consultation Group and set up a meeting to discuss your idea and potential funding sources

5. Recommended Steps / Timeline • 3 months before the proposal due date • Participate in a Specific Aims Meeting • Alert your Contracts and Grants Analyst • Send him/her a copy of the funding announcement

6. Recommended Steps / Timeline • 2 – 3 months before the proposal due date • Meet with a representative of the Design and Data Core (Statistics) Group • Dr. Lynn Brecht, the Director can make the assignment • Revise your specific aims • Review with consultants (School of Nursing and co-investigators)

7. Recommended Steps / Timeline • 8 – 10 weeks before the proposal due date • Collect Biosketches for key personnel and consultants • Reformat biosketches as necessary • Check articles for PMCID numbers • Identify performance sites and collect subcontract information • Solicit letters of support

8. Recommended Steps / Timeline • 8 weeks before the proposal due date • Draft the Approach section of the Research Strategy • Send to key consultants for feedback • Review data collection, management, and analysis plans with statistical consultants • Review power analysis along with the specific aims

9. Recommended Steps / Timeline • 6 – 7 weeks before the proposal due date • Develop the budget and draft the budget justification • Meet with your assigned Contracts and Grants Analyst to set submission dates for proposal

10. Recommended Steps / Timeline • 5 – 6 weeks before the proposal due date • Revise the Approach based upon comments from consultants and co-investigators • Don’t forget to include a research timeline • Draft Significance and Innovation sections

11. Recommended Steps / Timeline • 1 month before the proposal due date • Send Specific Aims and Research Strategy (Significance, Innovation, Approach) to Co-Is, consultants, and selected colleagues • Ask for comments within 7 – 10 days • Contact IRB Specialist (Mayra Lomeli) to review human subject requirements

12. Recommended Steps / Timeline • 1 month before the proposal due date Confirm that all letters of support, biosketches, and subcontracts are in hand • Contracts and Grants Analyst needs budget and subcontract information • Write the Facilities and Resources section • Use the boiler plate write-up from the SON website with specifics for your research

13. Recommended Steps / Timeline • 2 – 3 weeks before the proposal due date • Revise the Research Strategy and prepare the final draft • For scientific and editorial feedback send the Proposal text to the Associate Dean for Research (Ann Bartley Williams) or Designee (Priscilla Kehoe)

14. Required Steps • Grant materials MUST adhere to the following requirements • Arial typeface • Font size 11 points or larger • No pagination • At least ½ inch margins • No header or footer • Each part/section in its own Word or PDF file

15. Required Steps / Timeline • Due 1 month before the proposal due date • Budget and Budget Justification • Modular budget only needs Personnel Justification • Subcontract information • Site PI name, email address, and telephone number • Site financial contact information

16. Required Steps / Timeline • Due 3 weeks before the proposal due date • Grant title • 81 character limit including spaces • No illegal characters (i.e. &, -, *, %, ?, #, :, +, and -) • List of key personnel • Your eRA Commons username • Performance site location addresses and phone numbers

17. Required Steps / Timeline • Due 10 business days before the proposal due date • Cover letter • Letters of support • Biosketches for all key personnel • Include personal statement • 15 publication limit with PMCID numbers • 4 page limit • Facilities and Resources

18. Required Steps / Timeline • Due 10 business days before the proposal due date • Proposal text to the Associate Dean for Research (Ann Bartley Williams) or Designee (Priscilla Kehoe)

19. Required Steps / Timeline • Due 5 business days before the proposal due date • Abstract • Less than 30 line project summary • Introduction to revised application • 1 page limit for resubmissions • Specific Aims • 1 page limit

20. Required Steps / Timeline • Due 5 business days before the proposal due date continued • Research Strategy • 12 page limit for R01 • 6 page limit for R03, R13, R21 • Significance • Innovation • Approach

21. Required Steps / Timeline • Due 5 business days before the proposal due date continued • Protection of human subjects • Inclusion of women and minorities • Inclusion of children • Persons under the age of 21

22. Required Steps / Timeline • Due 5 business days before the proposal due date • References • Appendices • Lay summary • 2 – 3 sentence project narrative • Targeted/Planned Enrollment Table

23. Proposal Responsibilities • Budget and Budget Justification • Collaborative • PI provides budgetary needs • Contracts and Grants Analyst puts together budget figures • Final budget ironed out between PI and Contracts and Grants Analyst • Contracts and Grants Analyst prepares Budget Justification skeleton • PI provides Budget Justification specific descriptions

24. Proposal Responsibilities • Subcontracts • Collaborative • PI provides the Contracts and Grants Analyst with the other site information • Contracts and Grants Analyst, PI, and subcontract site will work together to collect all necessary information and paperwork

25. Proposal Responsibilities • Sponsor Required Forms/Documents • PI Initiated • PI responsible for these documents • Contracts and Grants Analyst will collaborate with PI on edits • Contracts and Grants Analyst will appraise the PI on available templates/generic narratives and supply them to the PI upon request • Contracts and Grants Analyst will clarify version control and file naming process with the PI

26. Proposal Responsibilities • UCLA Research Administration Forms/Documents • Fund Manager Initiated • Contracts and Grants Analyst will complete these documents • Contracts and Grants Analyst is responsible for collecting needed signatures • Alternative arrangements for collecting signatures can be made to ensure efficiency and timeliness

27. Proposal Responsibilities • Proposal Assembly for Submission • Fund Manager Initiated • Contracts and Grants Analyst will assemble the proposal submission • Contracts and Grants Analyst will collect the institutional signature • If the PI assembles the proposal for submission, the Contracts and Grants Analyst will review

28. Proposal Responsibilities • Protection of Human Subjects • PI Initiated • PI identifies the need for IRB • Before proposal submission, PI contacts IRB Specialist for advise on human subjects portion of the proposal • After proposal is submitted, PI contacts IRB Specialist if assistance is needed with webIRB application

29. Presentation Wrap Up • Proposal submission reminders • Begin as early as possible • Take advantage of all the resources and expertise around you • Are there any questions? • Please remember to fill out your evaluation form.

30. SON Research Support Team • Ann Bartley Williams, Associate Dean for Research (awilliams@sonnet.ucla.edu) • Priscilla Kehoe, Director of Research (pkehoe@sonnet.ucla.edu) • Rokas Oginskis, Director of Research Administration (roginskis@sonnet.ucla.edu) • Mary-Lynn Brecht, Adjunct Professor, Director of Design and Data Core (lbrecht@ucla.edu)

31. SON Research Support Team • Angel Appleton, Senior Contracts and Grants Analyst (aappleto@sonnet.ucla.edu) • Mark Bourbonnais, Senior Contracts and Grants Analyst (mbourbonnais@sonnet.ucla.edu) • Natasha Fung, Senior Contracts and Grants Analyst (nfung@sonnet.ucla.edu) • Michael Khuu, Senior Contracts and Grants Analyst (mkhuu@sonnet.ucla.edu)

32. SON Research Support Team • Mayra Lomeli, IRB Specialist (mlomeli@sonnet.ucla.edu) • Mary Metz, Purchasing Coordinator (mmetz@sonnet.ucla.edu) • Debra Brekke, Executive Assistant – Research Support (dbrekke@sonnet.ucla.edu)

33. SON Research Support Team • Karabi Nandy, Assistant Adjunct Professor (knandy@sonnet.ucla.edu) • Sumiko Takayanagi, Senior Statistician (stakayanagi@sonnet.ucla.edu) • Umme Shefa Warda (Nipa), Senior Statistician (uwarda@ucla.edu) • Qing Yang, Graduate Student Researcher (qyang@sonnet.ucla.edu) • Joy Toyama, Graduate Student Researcher (jtoyama@sonnet.ucla.edu)