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TC/PC Report Format and Related Issues

TC/PC Report Format and Related Issues. Presented by Joaquin H. Castro P&E Deputy Director for Rockets, Space & Advanced Propulsion NIS Meeting, AIAA 2014 Space, San Diego, Ca. 5 August 2014. Agenda. Why do we write TC Annual Reports? Overall construct/philosophy/History

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TC/PC Report Format and Related Issues

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  1. TC/PC Report Format and Related Issues Presented by Joaquin H. Castro P&E Deputy Director for Rockets, Space & Advanced Propulsion NIS Meeting, AIAA 2014 Space, San Diego, Ca. 5 August 2014

  2. Agenda • Why do we write TC Annual Reports? • Overall construct/philosophy/History • What data needs to be captured and WHY; is it captured for immediate dissemination or for archival record?  Who is the customer? • What’s the tempo –updated twice a year (group and annual reports)? • What is the retention and retrieval approach?  The written reports are not posted to any website; have to contact Betty for archival copies. • Suggested DRAFT Format and example for Annual Report • How should reports be handled?

  3. Proposed Format

  4. PC or TC Logo “TC/PC Name” Committee January 20XX to December 20XX Annual Report or January 20XX to June 20XX Interim Report

  5. “TC/PC Name” Committee Committee Overview Chair (Name) Phone: (xxx) xxx-xxxx Email: xxxxxxxx@xxxx.xxx Subcommittees Members SC “X” Name SC Chair Name SC “X” Name SC Chair Name Education Chair Name Awards Chair Name Membership Chair Name Publications Chair Name Technical Programs Chair Name Webmaster Chair Name • XX Total / Last year Total. • XX Regular xx • X Associate x • XX International xx • Category • XX Industry (XX% xx*) • XX Academia (XX% xx*) • XX Government (XX% xx*) • International members • X Country x • X Country x • X Country x • X Country x • X Country x • X Country x • X Country x • X Country x • X Country x Vice Chair/Chair-Elect (Name) Phone: (xxx) xxx-xxxx Email: xxxxxxxx@xxxx.xxx Secretary/Treasurer (Name) Phone: (xxx) xxx-xxxx Email: xxxxxxxx@xxxx.xxx Liaisons Gas Turbine Engines (Name) Liquid Propulsion (Name) Energetic Comp & Sys (Name) Fluid Dynamics (Name) High Speed ABP (Name) Hybrid Rockets (Name) Nuclear Propulsion (Name) Solid Rockets (Name) ASME/IGTI (Name) ICLASS (Name) ILASS Asia (Name) ILASS Europe (Name) Imbedded Roster file required, see Comment Note

  6. PC/TC Logo “TC/PC Name” Committee Activity Summary - January 20XX to December 20XX (MM/DD/YYYY) Recent Conference Performance Accomplishments Forum Name Year Forum Name Year Abstracts Received: XX Abstracts Accepted: XX No. of Sessions: XX Withdrawals/No-Shows: XX/XX Papers presented: XX (X ITAR) Abstracts Received: XXX Abstracts Accepted: XX Sessions: XX ( X Invited) Withdrawals/No-Shows: XX Presented: XX ( X Invited) Issues / Help Needed Use this area to identify areas that you believe are important issues and require help from TAC Initiatives & Plans Use this area to identify areas of innovation, new ideas, initiatives or other important committee efforts Financial Status and Other Activities

  7. “TC/PC Name” Committee Forum Participation • List Forum/Conference related activities and plans • What are the top 3 successes and top 3 disappointments form last years’ conference? • How can we improved the Forums? • List top 5 Sessions / Panels sponsored or co-sponsored for the Forum • Lessons learned, what worked, what did not worked and why? • List other relevant topic areas (if any) committee would like to sponsor in the future and why? • List members of the Forum Organizing Committees (TAOs) and succession plan

  8. “TC/PC Name” Committee Committee Meetings Imbedded meeting minutes file required, see Comment Note • Provide (One page) Summary of last year’s meetings and plan for next year’s meeting • Location, date, Forum (Face-to-face or via phone or web meeting) • Example Spring Meeting Held in Conjunction with the USAF / Aerospace Corporation Space Power Workshop (SPW), El Segundo, CA, on 4/23/2013. Meeting Minutes Embedded in Appendix Summer Meeting Held in Conjunction with the AIAA Joint Propulsion Conference (JPC) / International Energy Conversion Engineering Conference (IECEC), San Jose, CA, on 7/16/2013. Winter Meeting To Be Held First Week Feb 2014 (Tentative) Next Face-to-Face Meeting to Be Held at 2014 SPW in May 2014 Telephone meetings held on March 23 2013 and September 9 2013

  9. “TC/PC Name” Committee Honors & Awards Activities • Provide Summary of Honors and Awards Activities • Sponsored Awards • Nominations • Awardees' Selection • Status of nomination year-to-year slate

  10. HSABP TC Example

  11. High Speed Air Breathing Technical Committee January 2014 to July 2014 - Interim Report

  12. HSABP Technical Committee T.C. Overview T.C. Chair Dr. Dora Musielak Phone: (817) 422-9511 Email: dmusielak@uta.edu Subcommittees TC Members Membership Dr. Timothy O’Brien Communications Dr. Jeff Dalton Honors & Awards Dr. Orval (Rusty) Powel Education Dr. Dora Musielak (acting) Conferences: P&E JPC Dr. Joel Malo-Molina Conferences: SciTech ASM Dr. Ron Springer P&E ABP Nominations Dr. Han Madhanabharatam Webmaster Dr. Dora Musielak (acting) • 43 Total / 50 • 35 Regular 37 • 4 Associate 5 • 4 International 8 • Category • 22 Industry 19 (51% 38) • 12 Academia 18 (28% 36) • 9 Government 13 (21% 26) • International members • 1 Belgium 1 • 1 Italy 2 • 1 Japan 2 • 1 Russia 1 Vice Chair/Chair-Elect Dr. VenkatTangirala Phone: 518-387-5010 Email: tangiral@ge.com TC Liaisons HyTASP: R. Starkey, D. Musielak JANNAF: P. Drummond, S. Beckel European Orgs.: TBD Aero Thermal TC : Moehlenkamp; Fluid Dynamics TC: H. Hassan Ground Test TC : TBD Propellants & Combustion: Tangirala Public Policy CVDs: J. Castro AIAA Sections: D. Musielak AIAA University Chapters : J. Malo-Molina NASA: D.R. Reddy, J. Lee Green Energy PC: M. Bradley PGC PC: D. Paxson AIAA HSABP TC Roster 31 July 2014

  13. HSABP Technical Committee T.C. Activity Summary - January 2014 to July 2014 (07/31/2014) Recent Conference Performance Accomplishments P&E Forum JPC2014 SciTech ASM2015 • Published 2 Newsletters – Issue 7 @ SciTech2014, and Issue 8 @ P&E Forum 2014 • TC leadership transition completed on June 1 • Organized 10 sessions (7 paper / 3 poster) for 2014 P&E and 3 joint sessions (GTE, ABPSI, P&C) and 1 ITAR session • Participated in selection of 2014 ABP Award winner • Selected 2013-2014 HSABP Best Paper Award • Accepted 3 new TC regular members, and 2 associate members • Continued to update SharePoint • Began an Education Series published via SharePoint • Produced Business Cards to Promote TC • Launched LinkedIn Network Site • Supported AIAA/IGTI Engine Design Competition • Supported Pressure Gain Combustion PC Abstracts Received: 67 Abstracts Accepted: 58 No. of Sessions: 10 Withdrawals/No-Shows: 10/XX Papers presented: 46 (2 ITAR) Abstracts Received: 52 Abstracts Accepted: NA Sessions: 9 ( 1 Invited) Withdrawals/No-Shows: NA Presented: NA ( NA Invited) Issues / Help Needed • Coordination with session chairs to ensure each and every session is chaired • Determine new methods to engage TC members with travel restrictions • Bring back Speaker’s Briefing each morning Initiatives & Plans • Energize Education Activities, devising new course offerings and modern forms of delivery • 2014 Year-In-Review Article • Pursue high-speed component for PAW • Recruit YP, women, International and Government members to balance representation • Develop new banner easy to transport Financial Status and Other Activities • $1808 • Planned expenditures: TC Banners, TC Business Cards 31 July 2014

  14. HSABP Technical Committee Forum Participation • HSABPTC participates in SciTech and P&E Forum – Technical Sessions, Special Sessions, and General TC Meetings • Top 3 successes form P&E Forum • Special session on supersonic combustion simulation • More papers presented compared with last year’s JPC • Top 3 disappointments from P&E Forum • Fewer papers authored by US organizations compared with internationals (20/26) • Venue too large • Not enough informal meeting spots to network between sessions • How can we improved the Forums? • Emphasize Speaker’s Briefing Breakfasts  informal meetings with speakers and co-chairs give opportunity to meet face-to-face before session, ensure chairs are present, build rapport, and ease first-time speakers nervousness. • Add more coffee break meeting spots to network between sessions • Add more invited sessions 31 July 2014

  15. HSABP Technical Committee Forum Participation • Top 5 Sessions sponsored and co-sponsored for P&E Forum • Lessons learned: coordination of session chairs is crucial for success. • Other relevant topic areas (if any) TC would like to sponsor in the future and why? • Pressure Gain Combustion Technologies  growing interest in R&D status • Members of the Forum Organizing Committees (TAOs) and succession plan • Tim O’Brien (P&E Forum JPC)  Joel Malo-Molina • Ron Springer (SciTech ASM)  Dan Paxson 31 July 2014

  16. HSABP Technical Committee TC Meetings Imbedded Minutes file • Summary of meetings and plan for next year’s meetings • Bi Annual TC General Meeting held in conjunction with SciTech ASM 2014, National Harbor, MD, on 13 January 2014. • Bi Annual TC General Meeting held in conjunction with P&E Forum JPC 2014, Cleveland, OH, on 28 July 2014. Meeting Minutes. • Next telephone meetings planned for September 2014, and November 2014 • Monthly email status reports from subcommittee chairs are planned, starting in September 2014 31 July 2014

  17. HSABP Technical Committee Honors & Awards Activities • Summary of TC’s Honors and Awards Activities • HSABP TC sponsors three awards: Air Breathing Propulsion (ABP) Award, HSABP Best Paper Award, and Gordon Oates ABP Graduate Award • Received 5 nominations for ABP Award • Dr. Aswhani from Maryland University was selected as the winner of the ABP Award • ABP Status of nomination year-to-year slate  Will continue to identify potential candidates to nominate • Nominations for HSABP Best Paper Award  nominations are submitted by session chairs at both SciTech and P&E Forum conferences • HSABP Awardees Selection  Each year we receive as many as 30 and as few as 10 nominations for best paper • HSABP Status of nominations  See above • Gordon Oates ABP Graduate Award recently reinstated. 31 July 2014

  18. 31 July 2014

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