Building Leadership Teams 2011-12 Session #3 January 2012 Driving Continuous Improvement Throughout the School!
WELCOME Find someone from another BLT and share (double take) • Your personal New Year’s resolution Your New Year’s Resolution for your PLC Team
Agenda • Review BLT Key Outcomes • Share work with Harris Poll Results • PLC Check • PDSA Cycle • Review and Next Steps • PDSA Reflection: Tool and Activity • Tools/Protocols for Collaborative Data Analysis
Housekeeping… • Future Meetings- 8:00am – 11:30pm • March 27 & 29, 2012 • Lunch & Breaks • 11:45 • Afternoon Planning Time • 12:30 – 3:24
2011-12 BLT Key Outcomes • Set and communicate direction! • Effectively implement PLCs with integrity and fidelity at the school • Align the work of PLC teams with the School Improvement Plan • Use the Plan Do Study Act cycle and quality tools to drive improvements for PLC/SIP SMART goals Review
Harris Poll Results • Share your Building Team’s Work • How have you used the Harris Poll Results? • Plus/ Deltas of your process • How will the Harris data be incorporated into your Building’s SI Plan • Next Steps (action plan) Activity- mixed building groups
Suggested BLT Discussion Items • Making Connections • Building Plan on a Page • Monitoring your building goals/ Building Scorecard • What is the data telling you? • Using the Harris Poll Data to guide your SI Plan • Thinking ahead about next year’s goals • PLC Work
Where is your PLC team in the PDSA Cycle? Can we meet our goal of all PLC teams completing the PDSA Cycle by March 2012? September 2011 March 2012 ??? November 2011 January 2012 ???
Test your PDSA Knowledge: Match the tool with the PDSA Step STEPS OF PDSA: • Step 1: Define the System • Step 2: Access the Situation • Step 3: Analyze Causes • Step 4: Try out Improvement Theory • Step 5: Study the Results • Step 6: Standardize Improvement • Step 7: Plan for Continuous Improvement TOOLS: • Pareto Diagram • Relations Diagram • Run Chart • Assessment Tool • Flow Chart • Action Plan Template • Fishbone Diagram • Other Warm up
After reviewing assessment data and BLT goals, create a SMART goal to focus on target skill(s) Define how your team is currently teaching the skill Tool: Flow Chart
5th Grade PLC SMART GOAL • By May 2012 all students will improve their writing skills, specifically in the area of Language, by 4 points based on the Ridgeview Writing Rubric.
Use a flow chart to describe how the skill is currently taught Writing Flow Chart
Define the Current Situation Determine what in-process measures could be used to gather baseline data. Tools: Assessment, Run Chart, Pareto Diagram
Language Run Chart Run Charts capture data over a specified time period. Used by teams when gathering baseline data at the beginning of a PDSA and again after the improvement theory has been implemented.
Review the baseline data collected and discuss root causes for the results. Once root cause(s) are identified: Research best practices related to the root cause and share with the PLC team Analyze Causes Tools: Fishbone, Relations Diagram
Relations Diagram Root Cause: Teachers’ focus is on other areas Root Effect: Student not familiar and rush
Write an action plan to implement the improvement theory in your classrooms. Practice newly-learned strategies (improvement theory), and measure the effectiveness of the strategies Try Out Improvement Theory Tool: Action Plan Template
Considerations & Connections • How much time will you give for your data monitoring/collection? • How many data points will you collect ? • How are your students connected to this data collection & SMART Goal?
Monitor student data to determine effectiveness of strategies. Compare to baseline. Tools: Run Chart, Pareto Diagram
Continue to use the PDSA cycle to make improvements in the realm of your professional learning community Reflect, observe, practice, receive feedback, gain expertise and standardize the new practice. Make a new flowchart.
PDSA Step 6: Drawing Conclusions BPLC p. 176
Next Steps for Continuous Improvement A) Continue with the same SMART GOAL, addressing the second root cause or B) Move to a different focus area and SMART Goal
PDSA Reflection Activity • Individually Complete Reflection • Work with a grade level/ department partner to share your PDSA story and key reflections • Provide Feedback on the Reflection Form Plus/ Deltas
Identify challenges that can arise when collaboratively analyzing data as a PLC and/or Building Leadership Team? COLLABORATIVE Data analysis:Strategies and protocols
Data Analysis Strategies • Jigsaw information from pages 158-162 8 Bolded Sections to Read & Share Create a visual in which to share with your Building PLC Teams Activity
Data Analysis Strategies • Start with learning related questions • Come with an open mind • Turn numbers into pictures • Leave with questions • Define the language of discussion • Use agreed upon discussion protocols • Create discussion roles • Separate personality from practice Pages 158-162
When Collaboratively Analyzing Data… Don’t Do Sample Visual
Protocols are designed to ensure: • all voices are heard on the critical issue at hand • to help members look closely at evidence of student learning • to examine success as well as failure • help all participants become skillful in facilitating dialogue on the right work • (McDonald, Mohr, Ditchter, & McDonald, 2007) Protocol Examples
Example #1 Structuring Data Conversations • Prepare your… 1. Thoughts • Learning centered questions • Identify pre-conceptions 2. Data Set: • Spreadsheet • Bar Graphs Handout: BPLC p. 172-174
Example #1 Data Conversations 3. Findings: • Stoplight Highlighting • 5 Observations/ 5 Questions/categories 4. Next Steps: • Discuss Patterns • 3 to 5 Results statements • Questions 5. Summary Statements • Response to Prompt Handout: BPLC p. 172-174
Example #2 Here’s What, So What, Now what • Step 1: Here’s What (5 mins) • Identify specific trends, observations, or outcomes • Step 2: So What? (10 mins) • What may have led to the results and why? • Step 3: Now What? (15 mins) • Identify any changes in instructional practices LBD p. 188
Focus • Class 3 had the most proficient scores • Class 1 had the greatest number of • non-proficient scores