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Building Leadership Teams 2011-12. Session #3 January 2012. Driving Continuous Improvement Throughout the School!. WELCOME. Find someone from another BLT and share (double take). Your personal New Year’s resolution. Your New Year’s Resolution for your PLC Team. Agenda.

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Building Leadership Teams 2011-12


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    1. Building Leadership Teams 2011-12 Session #3 January 2012 Driving Continuous Improvement Throughout the School!

    2. WELCOME Find someone from another BLT and share (double take) • Your personal New Year’s resolution Your New Year’s Resolution for your PLC Team

    3. Agenda • Review BLT Key Outcomes • Share work with Harris Poll Results • PLC Check • PDSA Cycle • Review and Next Steps • PDSA Reflection: Tool and Activity • Tools/Protocols for Collaborative Data Analysis

    4. Housekeeping… • Future Meetings- 8:00am – 11:30pm • March 27 & 29, 2012 • Lunch & Breaks • 11:45 • Afternoon Planning Time • 12:30 – 3:24

    5. 2011-12 BLT Key Outcomes • Set and communicate direction! • Effectively implement PLCs with integrity and fidelity at the school • Align the work of PLC teams with the School Improvement Plan • Use the Plan Do Study Act cycle and quality tools to drive improvements for PLC/SIP SMART goals Review

    6. Review your Building Leadership Team Norms

    7. Harris Poll Results • Share your Building Team’s Work • How have you used the Harris Poll Results? • Plus/ Deltas of your process • How will the Harris data be incorporated into your Building’s SI Plan • Next Steps (action plan) Activity- mixed building groups

    8. Suggested BLT Discussion Items • Making Connections • Building Plan on a Page • Monitoring your building goals/ Building Scorecard • What is the data telling you? • Using the Harris Poll Data to guide your SI Plan • Thinking ahead about next year’s goals • PLC Work

    9. Where is your PLC team in the PDSA Cycle? Can we meet our goal of all PLC teams completing the PDSA Cycle by March 2012? September 2011 March 2012 ??? November 2011 January 2012 ???

    10. After Break: Sit in the Following Groups

    11. Test your PDSA Knowledge: Match the tool with the PDSA Step STEPS OF PDSA: • Step 1: Define the System • Step 2: Access the Situation • Step 3: Analyze Causes • Step 4: Try out Improvement Theory • Step 5: Study the Results • Step 6: Standardize Improvement • Step 7: Plan for Continuous Improvement TOOLS: • Pareto Diagram • Relations Diagram • Run Chart • Assessment Tool • Flow Chart • Action Plan Template • Fishbone Diagram • Other Warm up

    12. Building a Story Board

    13. After reviewing assessment data and BLT goals, create a SMART goal to focus on target skill(s) Define how your team is currently teaching the skill Tool: Flow Chart

    14. 5th Grade PLC SMART GOAL • By May 2012 all students will improve their writing skills, specifically in the area of Language, by 4 points based on the Ridgeview Writing Rubric.

    15. Use a flow chart to describe how the skill is currently taught Writing Flow Chart

    16. Define the Current Situation Determine what in-process measures could be used to gather baseline data. Tools: Assessment, Run Chart, Pareto Diagram

    17. Assessment Tool

    18. Language Run Chart Run Charts capture data over a specified time period. Used by teams when gathering baseline data at the beginning of a PDSA and again after the improvement theory has been implemented.

    19. Pareto Diagram

    20. Review the baseline data collected and discuss root causes for the results. Once root cause(s) are identified: Research best practices related to the root cause and share with the PLC team Analyze Causes Tools: Fishbone, Relations Diagram

    21. Cause-Effect Diagram

    22. Relations Diagram Root Cause: Teachers’ focus is on other areas Root Effect: Student not familiar and rush

    23. Write an action plan to implement the improvement theory in your classrooms. Practice newly-learned strategies (improvement theory), and measure the effectiveness of the strategies Try Out Improvement Theory Tool: Action Plan Template

    24. Action Plan Worksheet

    25. Considerations & Connections • How much time will you give for your data monitoring/collection? • How many data points will you collect ? • How are your students connected to this data collection & SMART Goal?

    26. Monitor student data to determine effectiveness of strategies. Compare to baseline. Tools: Run Chart, Pareto Diagram

    27. Data Collection After IT

    28. Continue to use the PDSA cycle to make improvements in the realm of your professional learning community Reflect, observe, practice, receive feedback, gain expertise and standardize the new practice. Make a new flowchart.

    29. New Flow Chart

    30. PDSA Step 6: Drawing Conclusions BPLC p. 176

    31. Next Steps for Continuous Improvement A) Continue with the same SMART GOAL, addressing the second root cause or B) Move to a different focus area and SMART Goal

    32. Build & Reflect upon youPDSA Story

    33. PDSA Reflection Tool

    34. PDSA Reflection Activity • Individually Complete Reflection • Work with a grade level/ department partner to share your PDSA story and key reflections • Provide Feedback on the Reflection Form Plus/ Deltas

    35. Return to Building Groups Break

    36. Identify challenges that can arise when collaboratively analyzing data as a PLC and/or Building Leadership Team? COLLABORATIVE Data analysis:Strategies and protocols

    37. Data Analysis Strategies • Jigsaw information from pages 158-162 8 Bolded Sections to Read & Share Create a visual in which to share with your Building PLC Teams Activity

    38. Data Analysis Strategies • Start with learning related questions • Come with an open mind • Turn numbers into pictures • Leave with questions • Define the language of discussion • Use agreed upon discussion protocols • Create discussion roles • Separate personality from practice Pages 158-162

    39. When Collaboratively Analyzing Data… Don’t Do Sample Visual

    40. Protocols are designed to ensure: • all voices are heard on the critical issue at hand • to help members look closely at evidence of student learning • to examine success as well as failure • help all participants become skillful in facilitating dialogue on the right work • (McDonald, Mohr, Ditchter, & McDonald, 2007) Protocol Examples

    41. Example #1 Structuring Data Conversations • Prepare your… 1. Thoughts • Learning centered questions • Identify pre-conceptions 2. Data Set: • Spreadsheet • Bar Graphs Handout: BPLC p. 172-174

    42. Example #1 Data Conversations 3. Findings: • Stoplight Highlighting • 5 Observations/ 5 Questions/categories 4. Next Steps: • Discuss Patterns • 3 to 5 Results statements • Questions 5. Summary Statements • Response to Prompt Handout: BPLC p. 172-174

    43. Example #2 Here’s What, So What, Now what • Step 1: Here’s What (5 mins) • Identify specific trends, observations, or outcomes • Step 2: So What? (10 mins) • What may have led to the results and why? • Step 3: Now What? (15 mins) • Identify any changes in instructional practices LBD p. 188

    44. Average Scores per Classroom

    45. Focus • Class 3 had the most proficient scores • Class 1 had the greatest number of • non-proficient scores

    46. Organization & support

    47. Sentence Fluency & Word Choice

    48. Convention