SHPE Jr. Chapters 101

1. SHPE Jr. Chapters 101

2. Agenda

3. Introduction SHPE Jr. Chapters • Formal level of membership for pre-college students • Coordinated by SHPE Professional and Student Chapters to provide ongoing programming and mentorship • Naval Air Systems Command (NAVAIR) has committed to sponsoring 20 SHPE Jr. Chapters and 20 Noches de Ciencias at the high school level in 2014

4. How to Start a SHPE Jr. Chapter

5. How to Start a SHPE Jr. Chapter • SHPE Chapter members read SHPE Jr. Chapter Implementation Plan • SHPE Chapter submits proposal to SHPE Foundation • Create SHPE Jr. Chapter Committee within SHPE Chapter • Elect SHPE Jr. Chapter Representative • Secure endorsement from school administrators & recruit advisor • Elect SHPE Jr. Chapter Executive Board • Conduct pre-survey (for NAVAIR sponsored chapters) • Implement SHPE Jr. Chapter activities • Submit charter application • Submit monthly highlights to SHPE Foundation • Submit post-survey (for NAVAIR sponsored chapters)

6. Roles & Responsibilities

7. How to Complete the SHPE Jr. Chapter Charter

8. How to Complete SHPE Jr. Chapter Charter • SHPE Jr. Chapter Charter Application • Including budget and calendar of events • Sponsor Letter from Hosting SHPE Chapter • SHPE Jr. Chapter Bylaws • 10 Membership Application Forms • Photographic Consent and Release Form • Liability Release, Parent Permission and Emergency Contact Form

9. Role of the SHPE Foundation

10. Support provided to SHPE Chapters • SHPE Jr. Chapter curriculum every month • STEM activities • College preparation • Soft skills training • Webinar Trainings to implement curriculum • Logistical Support • Sample Communications • Support for Charter Completion • SHPE Jr. Chapter Recognition • Communicate with funding sources • Oversee funding for SHPE Chapters

11. SHPE Jr. Chapter Activities

12. Activities • Required Activities • Monthly meetings / mentoring and tutoring • During academic year following topics must be covered: STEM activities, college preparation, soft skills training • FAFSA Training Workshop • University Tour • Suggested Activities • Industry tour • Noche de Ciencias • Participate in local science fairs / competitions

13. 2014-2015 Webinar Schedule

14. SHPE Jr. Chapter Evaluation (NAVAIR Funded SHPE Jr. Chapters) • SHPE Jr. Chapter Pre-Surveys must be completed at your next SHPE Jr. Chapter Meeting and submitted to SHPE Foundation ASAP

15. Why should I care about evaluation? 1. To know if this program is making an impact 2. To learn how we can improve the program 3. To show the funder that we are making a difference in the lives of students and parents

16. How to do the Evaluation: 6 Easy Steps! 1. Visit SHPE Jr. Chapter Resource Page to print pre and post surveys 2. Distribute and collect all pre surveys at first (or next) meeting 3. Send hard copy pre-surveys to SHPE Foundation through post 4. OR Scan pre-surveys and upload them to Dropbox or attach to an email (preferred) 5. Distribute and collect post-surveys 6. Send post-surveys to SHPE Foundation through post or electronically Remember to explain to the SHPE Jr. Chapter members why the surveys are important

17. Frequently Asked Questions 1. “Do I have to make copies of the completed surveys?” No. Just send SHPE Foundation the original survey No! Just give them to us and we’ll handle it 1) Dropbox – big file sharing software (easiest) 2) Email – attach them as files to an email 3) Send the paper surveys through post 2. “Do I have to do any data entry myself?” 3. “How should I send the surveys to SHPE?”

18. NAVAIR Funding Explained

19. NAVAIR Funding Synopsis • $250 Seed Funding for SHPE Jr. Chapter • Receipts must be provided to SHPE Foundation no later than September 1, 2014 • Follow allowable cost guidelines • Ideas for purchases • Materials for activities, food for meetings, transportation for university tours • $375 Stipend for both SHPE Jr. Chapter Advisor and SHPE Jr. Chapter Representative • Stipend to compensate for time and expenses serving in these high responsibility roles (i.e – gas mileage, cell phone costs, etc.) • Receipts are not necessary, money goes directly to the SHPE Jr. Chapter Representative and SHPE Jr. Chapter Advisor

20. YES

21. NO

22. Financial Resources for SHPE Jr. Chapters

23. Monthly SHPE Jr. Chapter Highlights

24. SHPE Jr. Chapter Monthly Highlights • Each hosting SHPE University or Professional Chapter is required to • submit monthly highlightson the 10th of every month (i.e – you will • submit a highlight for April’s activities on or before May 10th) • Purpose of Highlights: • Record chapter activities • Provide feedback to the SHPE Jr. Chapter & SHPE Foundation to conduct better activities • Demonstrate to sponsors how their support is being utilized • Provide an opportunity for SHPE Jr. Chapters to showcase accomplishments • Opportunity to be featured in the SHPE Jr. Chapter Newsletter • Note: Failure to submit complete reports will preclude the hosting SHPE Professional and University Chapter from being able to apply for or receive funding from the SHPE Foundation or SHPE, Inc.

25. Reminders • Participation agreement must be submitted to be eligible for funding • Confirm SHPE Jr. Chapter Advisor and Representative • If any information has changed since proposal submission please inform the SHPE Foundation • All SHPE Jr. Chapter Resources are located on the page below: • http://www.shpefoundation.org/pre-college/shpejr/

26. Questions?

27. Contact Us Stacie Freasier Foundation Manager Stacie.Freasier@shpe.org 703-373-7930 ext. 204 Ariadna Mahon-Santos Program Coordinator Ariadna.Mahon-Santos@shpe.org 703-373-7930 ext. 203 SHPE Foundation 1444 Duke St. Alexandria, VA 22314 Danielle Carneiro Program Manager Danielle.Carneiro@shpe.org 703-373-7930 ext. 202