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SHPE Jr. Chapters 101. Agenda. Introduction SHPE Jr. Chapters. Formal level of membership for pre-college students Coordinated by SHPE Professional and Student Chapters to provide ongoing programming and mentorship

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slide3

Introduction SHPE Jr. Chapters

  • Formal level of membership for pre-college students
  • Coordinated by SHPE Professional and Student Chapters to provide ongoing programming and mentorship
  • Naval Air Systems Command (NAVAIR) has committed to sponsoring 20 SHPE Jr. Chapters and 20 Noches de Ciencias at the high school level in 2014
slide5

How to Start a SHPE Jr. Chapter

  • SHPE Chapter members read SHPE Jr. Chapter Implementation Plan
  • SHPE Chapter submits proposal to SHPE Foundation
  • Create SHPE Jr. Chapter Committee within SHPE Chapter
  • Elect SHPE Jr. Chapter Representative
  • Secure endorsement from school administrators & recruit advisor
  • Elect SHPE Jr. Chapter Executive Board
  • Conduct pre-survey (for NAVAIR sponsored chapters)
  • Implement SHPE Jr. Chapter activities
  • Submit charter application
  • Submit monthly highlights to SHPE Foundation
  • Submit post-survey (for NAVAIR sponsored chapters)
slide8

How to Complete SHPE Jr. Chapter Charter

  • SHPE Jr. Chapter Charter Application
    • Including budget and calendar of events
  • Sponsor Letter from Hosting SHPE Chapter
  • SHPE Jr. Chapter Bylaws
  • 10 Membership Application Forms
    • Photographic Consent and Release Form
    • Liability Release, Parent Permission and Emergency Contact Form
slide10

Support provided to SHPE Chapters

  • SHPE Jr. Chapter curriculum every month
      • STEM activities
      • College preparation
      • Soft skills training
  • Webinar Trainings to implement curriculum
  • Logistical Support
      • Sample Communications
      • Support for Charter Completion
  • SHPE Jr. Chapter Recognition
  • Communicate with funding sources
  • Oversee funding for SHPE Chapters
slide12

Activities

  • Required Activities
    • Monthly meetings / mentoring and tutoring
      • During academic year following topics must be covered: STEM activities, college preparation, soft skills training
    • FAFSA Training Workshop
    • University Tour
  • Suggested Activities
    • Industry tour
    • Noche de Ciencias
    • Participate in local science fairs / competitions
slide14

SHPE Jr. Chapter Evaluation (NAVAIR Funded SHPE Jr. Chapters)

  • SHPE Jr. Chapter Pre-Surveys must be completed at your next SHPE Jr. Chapter Meeting and submitted to SHPE Foundation ASAP
w hy should i care about evaluation

Why should I care about evaluation?

1. To know if this program is making an impact

2. To learn how we can improve the program

3. To show the funder that we are making a difference in the lives of students and parents

slide16

How to do the Evaluation: 6 Easy Steps!

1. Visit SHPE Jr. Chapter Resource Page to print pre and post surveys

2. Distribute and collect all pre surveys at first (or next) meeting

3. Send hard copy pre-surveys to SHPE Foundation through post

4. OR Scan pre-surveys and upload them to Dropbox or attach to an email (preferred)

5. Distribute and collect post-surveys

6. Send post-surveys to SHPE Foundation through post or electronically

Remember to explain to the SHPE Jr. Chapter members why the surveys are important

frequently asked questions
Frequently Asked Questions

1. “Do I have to make copies of the completed surveys?”

No. Just send SHPE Foundation the original survey

No! Just give them to us and we’ll handle it

1) Dropbox – big file sharing software (easiest)

2) Email – attach them as files to an email

3) Send the paper surveys through post

2. “Do I have to do any data entry myself?”

3. “How should I send the surveys to SHPE?”

slide19

NAVAIR Funding Synopsis

  • $250 Seed Funding for SHPE Jr. Chapter
    • Receipts must be provided to SHPE Foundation no later than September 1, 2014
    • Follow allowable cost guidelines
    • Ideas for purchases
      • Materials for activities, food for meetings, transportation for university tours
  • $375 Stipend for both SHPE Jr. Chapter Advisor and SHPE Jr. Chapter Representative
    • Stipend to compensate for time and expenses serving in these high responsibility roles (i.e – gas mileage, cell phone costs, etc.)
    • Receipts are not necessary, money goes directly to the SHPE Jr. Chapter Representative and SHPE Jr. Chapter Advisor
slide24

SHPE Jr. Chapter Monthly Highlights

  • Each hosting SHPE University or Professional Chapter is required to
  • submit monthly highlightson the 10th of every month (i.e – you will
  • submit a highlight for April’s activities on or before May 10th)
  • Purpose of Highlights:
    • Record chapter activities
    • Provide feedback to the SHPE Jr. Chapter & SHPE Foundation to conduct better activities
    • Demonstrate to sponsors how their support is being utilized
    • Provide an opportunity for SHPE Jr. Chapters to showcase accomplishments
    • Opportunity to be featured in the SHPE Jr. Chapter Newsletter
  • Note: Failure to submit complete reports will preclude the hosting SHPE Professional and University Chapter from being able to apply for or receive funding from the SHPE Foundation or SHPE, Inc.
slide25

Reminders

  • Participation agreement must be submitted to be eligible for funding
  • Confirm SHPE Jr. Chapter Advisor and Representative
  • If any information has changed since proposal submission please inform the SHPE Foundation
  • All SHPE Jr. Chapter Resources are located on the page below:
  • http://www.shpefoundation.org/pre-college/shpejr/
slide27

Contact Us

Stacie Freasier

Foundation Manager

Stacie.Freasier@shpe.org

703-373-7930 ext. 204

Ariadna Mahon-Santos

Program Coordinator

Ariadna.Mahon-Santos@shpe.org

703-373-7930 ext. 203

SHPE Foundation

1444 Duke St.

Alexandria, VA 22314

Danielle Carneiro

Program Manager

Danielle.Carneiro@shpe.org

703-373-7930 ext. 202