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Welcome to the webinar: CCCCO MIS Update Our session will begin promptly at 10:00AM

Welcome to the webinar: CCCCO MIS Update Our session will begin promptly at 10:00AM Please type questions into the Chat area . Before we begin : Connect by phone to hear the presentation and question/answer Dial the telephone conference line: (888) 886-3951

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Welcome to the webinar: CCCCO MIS Update Our session will begin promptly at 10:00AM

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  1. Welcome to the webinar: CCCCO MIS Update Our session will begin promptly at 10:00AM Please type questions into the Chat area. Before we begin: Connect by phone to hear the presentation and question/answer Dial the telephone conference line: (888) 886-3951 Enter your pass code, which is the same as the password you used to log into the session. Pass Code / PIN for the Session: 147622 PARTICIPANT CONFERENCE FEATURES:*0 - Contact the operator for assistance.*6 - Mute/unmute your individual line. Technical Difficulty with seeing the presentation: CCC Confer Client Services is available Monday through Friday between 8:00 am - 4:00 pm at 760-744-1150 ext 1537 or 1554

  2. CCCCO MIS Update August 22, 2011

  3. Today’s Topics • Gainful Employment Data Files • Student Program Awards Data • Reporting Timeline • Submission Changes • Data Element Dictionary • Term Analysis Reports • Categorical Reports • Mechanics of Data Submission Training • Website Downtime for 2011-2012 • Questions

  4. Gainful Employment Data Files

  5. Gainful Employment (GE) Data Files • The College must annually report information • on students who were enrolled in a GE program • for each award year • All colleges must report: • 2006-07, 2007-08, 2008-09, 2009-10, and • 2010-11 award year information

  6. Gainful Employment(GE)Data Files What CCCCO MIS will do for reporting 1. Identify a “potential” cohort and create the detail records. 2. Post the records on the Data on Demand Site. College may then use, modify, or ignore the data files. CCCCO will not submit the files for the college. 3. Data Files will be available on Data on Demand website : September 27, 2011 for cohort years: 2006-07, 2007-08, 2008-09, 2009-10 October 24, 2011 for the 2010-2011 cohort year

  7. Gainful Employment(GE)Data Files What the college can do to improve reporting. Update the GE Status for the program(s) in the CCCCO Curriculum Inventory Update Student Matriculation (SM01 and SM02) data Summer 2006 thru Spring 2011 (065 thru 114) Files must be received no later than September 20, 2011. All terms /students do not need to be updated.

  8. Gainful Employment(GE)Data Files SM02 Student-Matriculation-Major This element identifies the student's major or program area of emphasis, while enrolled in the reporting college, as reported by the student during the reporting term. (valid TOP code) Use SM02 for potential admission into the GE cohort year The College will have a one-time opportunity to update the SM01 and/or the SM02 data previously reported.

  9. Matriculation File (SM) Update Process for Gainful Employment Reporting The update process will be completely voluntary. The same credentials used to submit term data will be required to submit a SM update file to CCCCO MIS. If the college chooses to submit a file for update CCCCO MIS will apply all updates that match existing records. CCCCO MIS will not return an edit report. Once the updates are applied they will be available in the referential files. Only two SM data elements can be updated. If the college has not submitted SM data for a student in a specific term no update can be applied. If a district wishes to participate, contact dgutierrez@cccco.edu to receive instructions.

  10. Matriculation File (SM) Update Process for Gainful Employment Reporting  The file will consist of fixed length records in the format: GI01 – College Identifier Char(3) SB00 – Student Identifier Char(9) GI03 – Term Identifier Char(3) SM01 – Matriculation Goals Char(4) SM02 – Matriculation Major Char (6) If a five character Program Control Number (PCN) is reported for SM02 instead of a six character TOP code, left justify and space fill the PCN. Using a PCN or TOP Code for SM02 will be a permanent change for all submissions/resubmissions

  11. Gainful Employment (GE) Data Files SM01 Student-Matriculation-Goals This element describes the student's educational goals while enrolled in the reporting college and as they change throughout the student's academic career. This information is in addition to SB14 and is collected after that element has been recorded. The distinction between the elements is an important one: where SB14 records the initial student goal, this element documents the informed goal of the student after interaction with the matriculation process. D = Obtain a two year vocational degree without transfer. E = Earn a vocational certificate without transfer. G = Prepare for a new career (acquire job skills). H = Advance in current job/career (update job skills).

  12. Matriculation File (SM) Update Process for Gainful Employment Reporting Student Matriculation (SM) will be accepted for the following terms: Summer 2006 thru Spring 2011 (065 thru 114) Files must be received no later than September 20, 2011. All terms/students do not need to be submitted for update.

  13. Student Program Awards Data

  14. Student Program Awards Data • 2010 – 2011 Program Award Data need to be submitted by September 15, 2011. • The data are used when creating the ARCC Draft Report and the Gainful Employment Data Files • AAT or AST awards are reported using: • AA and AS code in SP02(Student-Program-Award) • SP04 (Program-Unique-Code) for the AAT or AST program

  15. Reporting Timeline

  16. Reporting Timeline

  17. Submission Changes

  18. Submission Changes On June 25, 2011 the Social Security Administration started Social Security Number Randomization SSN randomization will affect the SSN assignment process in the following ways: • It will eliminate the geographical significance of the first three digits of the SSN, currently referred to as the area number, by no longer allocating the area numbers for assignment to individuals in specific states. • Previously unassigned area numbers will be introduced for assignment excluding area numbers 000, 666 and 900-999.

  19. Submission Changes CCCCO MIS edits have been changed to reflect the new criteria The area number of an SSN, the first three digits, now cannot be 000, 666, or 900-999. The group number, positions four and five, and the serial number, the last four positions, still cannot be all 0’s.  XXX00XXXX and XXXXX0000 are still invalid.    Reminder: Send problems/questions concerning data submission to cccmisedit@cccco.edu

  20. Submission Changes TX file format rules enforced The TX file captures information required for processing district data: District, Term, Record Type, Number of records for each record type and District contact information From the User’s Manual Data elements TX05 through TX14 identify the district contact information These fields should be reported only for the record type "TX" and space filled in all other records. Reminder: Send problems/questions concerning data submission to cccmisedit@cccco.edu

  21. Data Element Dictionary

  22. Data Element Dictionary New Format Available August 29, 2011 We are still making modifications Questions/Issues – Please contact Debbie (dgutierrez@cccco.edu)

  23. Term Analysis Reports

  24. Term Analysis Reports Historical Reports will be available on web until August 2012. The term reports will be replaced by additional queries on the Data Mart 2.0 (Release November 2011) Summer 2011 available in the current format.

  25. Categorical Reports

  26. Categorical Reports New Format Available August 29, 2011 Can still be accessed from the MIS Area 2012 Annual Headcount Report and 2010-2011 Annual Review Report will be created in the new format

  27. Mechanics of Data Submission Training

  28. Mechanics of Data Submission Training • Webinar offered in October 2011 • Only topic will be the actual submission of data: • Timeline • Upload • Error Report • Accessing Data 3. Intended for “new” data submitters

  29. Website Downtime for 2011-2012

  30. Questions

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