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WORKING WITH BCOM BCOM IN STATE GOVERNMENT Governor Timothy M. Kaine Secretary of Administration Viola O. Baskerville BCOM IN STATE GOVERNMENT Richard F. Sliwoski, PE Director Department of General Services Robert B. Jones, RA Director Division of Engineering and Buildings

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BCOM IN STATE GOVERNMENT

  • Governor

    Timothy M. Kaine

  • Secretary of Administration

    Viola O. Baskerville


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BCOM IN STATE GOVERNMENT

Richard F. Sliwoski, PE

Director

Department of General Services

Robert B. Jones, RA

Director

Division of Engineering and Buildings

W. Michael Coppa, RA

Director

Bureau of Capital Outlay Management


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BCOM STAFF

  • BCOM Staff

    • Administration

    • Architects

    • Civil/Structural Engineers

    • Mechanical Engineers

    • Electrical Engineers

    • Fire Protection Engineers

    • Cost Reviewers


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Bureau Director

W. Michael Coppa

Architectural, Fire Safety &

Cost Group Manager

Les C. Harcum

Program/Finance/Systems

Group Manager

Brian L. Hudnall

Engineering

Group Manager

Carl R. Smith

Architectural Reviewers

Anne E. Billingham

Mark W. Dreyer

Mary H. Hom

Patrick G. McDonough

Ronald L. Thompson

Matthew S. Duerksen

Program Manager

Ralph W. Smith

Civil/Structural

Review Engineers

James H. Frye

Fred S. Kirby

Program Support Tech – Sr.

Melissa A. Stahl

Electrical

Review Engineers

Jamil S. Touma

Elzy R. Williams

Program Support Tech – Sr.

Heather C. West

Fire Safety

Review Engineers

William J. Crodick

J. Christopher Raha

John M. M. Whitfield

Records Administrator

W. Steven Carmichael

Mechanical/Plumbing

Review Engineers

Michael A. Chapman

Steven M. Matsko

Vernon C. Sanders

Project Cost Reviewers

Albert J. Jarratt

Ronald S. Semel


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BCOM IS

  • Building Official for State Owned Buildings

  • Author of the Construction and Professional Services Manual

  • Capital Outlay Program Manager

  • Technical Assistant to the Department of Planning and Budget


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BCOM IS NOT

  • Office of the Attorney General

  • Department of Planning and Budget

  • Art and Architecture Review Board

  • Department of Housing and Community Development

  • State Fire Marshal’s Office

  • Technical Review Board

  • ADA Access Board


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BCOM IS NOT

  • Department of Historic Resources

  • Department of Environmental Quality

  • Department of Conservation and Recreation

  • Department of Health


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BCOM IS NOT

  • Bureau of Facilities Management

  • Division of Real Estate Services

  • A/E of Record


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BCOM IS NOT

  • Agency Owners such as:

    College of William and Mary

    University of Virginia

    Virginia Commonwealth University

    Virginia Tech

    Christopher Newport University

    George Mason University

    James Madison University

    Old Dominion University

    Radford University

HEMA Agencies

HECO Agencies


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BCOM IS NOT

  • Agency Owners such as:

    Department of Corrections

    Virginia Museum of Fine Arts

    Department of Mental Health

    Department of Conservation and Recreation

    Department of Juvenile Justice

    Longwood University

    Richard Bland College


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BCOM DOES NOT ADMINISTER

Procurement of Non-Professional

Services Contracts

(Agency Procurement & Surplus Property Manual - APSPM)

Procurement of Goods and Services

(Agency Procurement & Surplus Property Manual - APSPM)


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BCOM / DEB AUTHORITY GRANTED BY THE CODE OF VIRGINIA

Building Official for State Owned Buildings and Structures on State Owned Property

(Code of Virginia Section 36-98.1 and HEMA exceptions)


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BCOM – BUILDING OFFICIALApplicable Standards

Building Permit Policy for Construction –

State Owned Buildings & Structures

By DEB:

  • Building Permits - Character of Work

  • Code Modifications

  • Agency Inspections

  • Substantial Completion Inspections

  • Certificates of Use and Occupancy

    By Annual Permit Agency Representative:

  • Building Permits – Limited Character of Work


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BCOM – BUILDING OFFICIALApplicable Standards

Virginia Uniform Statewide Building Code

2006 edition

IBC, IRC, IMC, IPC, IECC, NEC, IFGC, & IFC

ADAAG July 23,2004

ADA90 Title II, CPSM Chapter 7

Not – VUSBC Chapter 11, CABO A117.1


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BCOM – BUILDING OFFICIALApplicable Standards

A Building Permit issued by the State Building Official is required for work in accord with VUSBC Section 108, Application for Permit.

An Annual Permit issued by the Agency is required for work in accord with VUSBC Section 110.2, Annual Permits.

No Permit is required for work in accord with VUSBC Section 108.2, When required - Exceptions.


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BCOM / DEB AUTHORITY GRANTED BY THE CODE OF VIRGINIA

Procurement of Professional Services Contracts for Building Design

Procurement of Construction of State Owned Building and Structures

(Code of Virginia 2.2-1132)

(Code of Virginia Sections 2.2 – 4300 thru 4377,

Virginia Public Procurement Act)


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BCOM – PROCUREMENT OFPROFESSIONAL SERVICES

Construction and Professional Services Manual

Chapters 3, 4, 5, and 6

Forms and General Conditions

Procurement Procedures

Basic Services

Fees and Payments


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BCOM – PROCUREMENT OFPROFESSIONAL SERVICES

Forms and General Conditions

Contracts

MOU

General Conditions

No AIA documents, No Modifications


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BCOM – PROCUREMENT OFPROFESSIONAL SERVICES

Procurement Procedures

Advertisement

Building Committee

Category A, B, C, and Emergency

Term Contracts

No AIA documents, No Modifications


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BCOM – PROCUREMENT OFPROFESSIONAL SERVICES

Basic Services

Scope of Work

Submittal Requirements

Fees and Payments

Prompt Payment


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Construction and Professional Services Manual

Chapters 7, 8, 9, 10

Forms and General Conditions

Technical Standards

Design Documents

Design Criteria

Construction Administration


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Forms and General Conditions

Instructions to Bidders

Contracts

Bonds

Submittal Formats

General Conditions

No AIA documents, No Modifications


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Technical Standards

Use Group Classification

Occupant Load Calculation

Means of Egress Route

Fire Resistance Assemblies

Fire Sprinklers and Alarms

Accessibility

Ventilation Requirements: IMC

Existing Structures Analysis


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Design Documents

Coordinate Documents and Specifications

Fire Protection Information Plan Calculations

Soils Report

Cost Estimates

Completed Standard Forms and Formats

Value Engineering Recommendation


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Design Criteria

Building Efficiency

Energy Performance

Low Slope Roofs

Areas of Refuge

Structural Loads

HVAC Design Criteria

Specifications - Materials and Installation


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Construction Administration

Bid Period Activities

Receipt / Open / Evaluate

Addendum

Negotiation with the Low Bidder

Award

Protests

Project Management

Inspection

Occupancy

Standard and Special Procedures


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Design / Bid / Build

Owner

Designer

Contractor

Sub-Contractor

Supplier


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Design / Build

Owner

Design-Builder

Designer

Sub-Contractor

Supplier


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BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES

Construction Management at Risk

OWNER

DESIGNER

CM

SUB

SUB

SUB

SUB

SUB

CONSULTANTS

SUPPLIERS


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Other Construction Procurement Processes

  • Public Private Education Act (PPEA)

  • Higher Education Capital Outlay (HECO)

  • Restructured Higher Education Act (HEMA)

  • Construction Less than $1,000,000 (VPPA)

  • Small Non-Capital Outlay (VPPA-CPSM)

  • Energy Performance Contracting (ESCO)

  • Facilities Maintenance (APSPM)


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Public Private Education Act (PPEA)

  • Private Development

  • Capital / Non-Capital / Other Funding

  • Comprehensive Agreement

  • Model Procedures @ DGS website

  • State Building Official


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Higher Education Capital Outlay (HECO)

  • Designated Agencies

    • CNU, RU, ODU, JMU, GMU

  • Agency Revenues – Local Approval

  • State Building Official


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Restructured Higher Education Management Act (HEMA)

  • Designated Agencies

    • CWM, UVA, VPI&SU, VCU

  • Agency Revenues – Local Approval

  • Capital Funds – DPB Approval

  • Designated Building Official


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Construction Less than $1,000,000 (VPPA)

  • Competitive Negotiations

  • Written Determination

  • VPPA Rules for Competitive Negotiations

  • State Building Official


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Small Non-Capital Outlay (CPSM 1002)

  • Repair, Replacement, Small Non-Capital

  • Up to $5,000:

    • Scope / Solicit / Award

  • Up to $50,000:

    • Scope / IFB / Solicit / Award

  • Up to $100,000:

    • Scope / IFB / Receive Sealed Bids / Award


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Energy Performance Contracting (ESCO)

  • Capital and Non-Capital

  • Standard Contract @ DEB website

  • DMME Reviews / Approves Scope

  • State Building Official


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Facilities Maintenance (APSPM)

  • Not Construction – Maintenance Only

  • Closed Engineered Systems and Equipment

  • No CPSM Procedures for Term Construction Contracts

  • Pre-Qualified Contractors may be used for bidding

  • Procure in accord with VPPA / APSPM


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WORKING WITH BCOM

  • Agency provides programs for the Commonwealth

  • Agency identifies funding sources

  • Agency is the Owner for the Commonwealth


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WORKING WITH BCOM

BCOM provides services to the Agency (Not the A/E) on behalf of the Commonwealth as an Internal Service Fund

Technical

Procurement

Administrative


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AGENCY Responsibilities

Capital Outlay Forms

Program

Procurement Method

Cost Estimates

Construction Documents

WORKING WITH BCOM

BCOM Responsibilities

  • Code Compliance

  • Project Within Scope

  • Project Within Budget


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WORKING WITH BCOM

Communication

In Person By E-Mail

By Telephone By Letter

By Fax

All communication for the record must be in writing by BCOM

Letter, E-mail, Fax generated by BCOM - Yes

Letter, E-mail, Fax, Minutes generated by A/E or Agency - No

Verbal Agreements - No


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WORKING WITH BCOM

  • Visit BCOM website at http://bcom.dgs.virginia.gov

    to view, download, or purchase the CPSM Manual

  • Visit the DGS forms center at http://forms.dgs.virginia.gov

    to obtain copies of Capital Outlay and Building Official forms


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WORKING WITH BCOM

  • Read the Construction and Professional Services Manual (CPSM)

  • Visit the DGS Forms Center

  • Attend the CPSM training seminar

  • Attend the VCCO training seminar

  • Contact us for assistance