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MyVCCCD training

MyVCCCD training. Mini-TechEd 2008. What is MyVCCCD?. MyVCCCD is a Single Sign-On web portal, which delivers targeted content and services to its users . Single Sign-On: Login once and gain access to multiple campus software systems.

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MyVCCCD training

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  1. MyVCCCD training Mini-TechEd 2008

  2. What is MyVCCCD? • MyVCCCD is a Single Sign-On web portal, which delivers targeted contentand services to its users. • Single Sign-On: Login once and gain access to multiple campus software systems. • Web Portal: Web site that presents information from diverse sources in a unified way. • Targeted: Available content and services are based on user needs and functions. • Users: Students, Faculty, Staff; MyVCCCD is NOT a public web site.

  3. Popular Web Portals • MyYahoo! • iGoogle • My MSN • AOL • IMDb • Wikipedia • YouTube

  4. What MyVCCCD Can Do for You • Provide a single point of access for many applications used in your day-to-day tasks. • Provide targeted information that is relevant to you (and hopefully reduce the need for AllUsers email). • Eliminate the need to remember multiple user names and passwords.

  5. What You Will Learn Today • Learn how the MyVCCCD portal can improve communication and streamline day-to-day tasks • Learn the features and terms • Learn how to customize MyVCCCD to best meet your needs • Learn how to join a group site for collaboration • Learn how to login to WebMail via MyVCCCD • Learn what to do if you need help with MyVCCCD

  6. Terms to Know • Theme (or Skin): A set of colors, fonts, logos, and icons that changes the look of a web site without affecting its functionality • Role: a set of access permissions which determine what you see and what you can do. Examples: Faculty, Staff, Student, Administrator • Tab: a navigational tool allowing you to move between pages • Channel: a content delivery tool providing information via a framed box within a tab • Tool: Icon for commonly used task. Appears on every “in-frame” portal page.

  7. Terms in Use

  8. Exercise 1: First Time Login • Open an internet browser and go to http://my.vcccd.edu/ • User Name • For classified staff who have been set up with Active Directory, it is the first part of your computer login (do not include @ad). • For faculty who have NOT been set up with Active Directory, it is the first part of your email address (usually first initial, last name). • Password • For employees who have been set up with Active Directory, it is your computer password. • For others not on AD it is passXXXX (where XXXX is the last 4 digits of your SSN). • Click Login. • Submit your Secret Questions and Answers. • Click the Logout tool on the navigation bar.

  9. Exercise 1: First Time Login (cont’d) Password Synchronization (Single Sign On) • Loginagain with your computer information. • You should see a Password Expired message. Create a new password and save your changes. • The password must not contain any of these special characters: '@$(),<>=#"&;` • Click to enter the portal! IMPORTANT: Your computer and Banner INB passwords are now the same.

  10. Your Landing Page • Your theme will be the VCCCD theme. • Note that the tabs are based on your role • My College, Work Life, Employee Resources, Faculty Resources, Banner Testing, My Tab • Channels on My College tab will be relevant to your college. • Note the buttons on each channel • Some are “pushed” and can’t be deleted • Others can be deleted and re-added later

  11. Work Life Tab • Priority Alerts Channel • College-level information. • Personal Alerts Channel • Targeted to individuals or smaller groups. • My Applications Channel • Access to same applications you use now.

  12. Where it is in MyVCCCD Where it Was

  13. Where it is in MyVCCCD Where it Was

  14. Where it is in MyVCCCD Where it Was

  15. Accessing My Applications • Under Banner Applications, click Banner • First time, you will get an alert regarding a password change. Click to continue. • Banner opens in a new window. • Under Webstar, click Personal Information • Personal Information Menu opens “in-frame.” • Click Back to Work Life Tab to return. • Under External Applications, click Blackboard Vista. • Blackboard Vista opens in a new window.

  16. Exercise 2: Add a Channel • Go to My Tab • Click the Content Layout link • Click My Tab • Click a New Channel button. • Select All categories. Click the Go button. • Select the Bookmarks-Simple channel. • Click the Add Channel button. • Click Back to My Tab link.

  17. Exercise 3: Add a Bookmark • Click the bookmark icon with the plus (+) sign. • Enter a Bookmark Title: Google • Enter a URL: http://www.google.com • Click the Add button. • Click the ‘Google’ link to test the bookmark.

  18. Group Studio Activity Channel • Group Studio gives students, faculty and employees the ability to create and manage group homepages for clubs or other affiliations and interests • There are three types of groups – public, restricted, and hidden • Anyone will be able to request a group; group approval process still to be determined

  19. Exercise 4: Join A Group • Click the Groups tool • Click Groups Index link • Open the MyVCCCD folder • Click the link for the Portal Employee Training group • Click Join Group • Complete the Required Information boxes • Click Join

  20. Exercise 5: Monitor your Groups • When you join a new group, you must add it to your Group Studio Activity Channel to monitor the latest activity • Click the Edit button on the Group Studio Activity Channel • Choose Select All Groups and Select All Applications • Click the Save Changes button. Then click Done.

  21. Features of Group Studio • Home Page • Announcements • News • Photos • Links • Files • Message Board • Calendar • Chat • Members

  22. E-mail • Click the E-mail tool. • When prompted, login using your WebMail information (you will only have to do this once…after this, it’s SSO!) • If you’ve never used WebMail, your password will be your 6-digit Date of Birth (MMDDYY)

  23. MyVCCCD Tips • Help is always available via the Help tool • You can add the Tutorial channel for easy access to FAQs • You can add the Site Map channel to easy locate channels within MyVCCCD • If you forget your password: • Click the Forget Password? Link • Follow the steps for the Secret Questions and Answers Login • Enter a new Password and login!

  24. What we learned today… • How MyVCCCD can provide improved communication and streamline daily tasks • Terms and features of MyVCCCD • Customizing your MyVCCCD by adding/deleting, editing and moving channels • Features of Group Studio Activity Channel • How to use E-mail and other common tools • Where to look if we need more help

  25. Notes • REMEMBER: Your login for Banner, Webmail and your campus computer are now the same as MyVCCCD! When you return to your desk, log off and logon to synchronize. • While using Outlook desktop client you will be prompted to authenticate. Enter login information. Check the box to save your password. • The initial roll-out of MyVCCCD is limited to Faculty and Staff. Second phase will provide availability to Students. • More features will become available as they are ready.

  26. QUESTIONS?

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