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The EVVRS The Electronic Violence & Vandalism Reporting System Training: Winter, Spring 2009 Today’s Objectives Become familiar with all system features Reporting Incidents of Students with Disabilities : Understanding the changes made to the Offender Information Page.

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the evvrs

The EVVRS

The Electronic Violence & Vandalism Reporting System

Training: Winter, Spring 2009

today s objectives
Today’s Objectives
  • Become familiar with all system features
  • Reporting Incidents of Students with Disabilities: Understanding the changes made to the Offender Information Page.
  • What to report: Avoiding under- and over-reporting, and misreporting.
where do the data go
Where do the data go?
  • Commissioner’s Report to the Legislature
  • Public Access Site http://www.state.nj.us/education/schools/vandv/index.html
  • U.S. Department of Education
    • The NCLB Consolidated Performance Report
      • Reasons for Suspensions
      • Students disciplined (reason, grade)
    • Gun-Free Schools Report (Firearms)
    • Students with Disabilities Suspension Report
a quick tour of the system
A Quick Tour of the System
  • System documents
  • Entering data
    • VV-SA Incidents
    • Other Suspensions
  • Modifying data
reporting disciplinary incidents of students with disabilities

Reporting Disciplinary Incidents of Students with Disabilities

Suspension, Expulsion, 45-day Removals

federal and state requirements suspensions
Federal and State RequirementsSuspensions
  • The IDEA requires submission of disciplinary data by November 1 of each school year
  • Suspensions – at least half of the school day
    • Violations of the schools code of conduct
      • Disruptive behavior, late to class, disrespectful behavior, etc.
    • Out of school suspensions
      • More than 10 cumulative school days in a school year
      • More than 10 consecutive school days in a school year
    • In school suspensions
      • Must be reported, even if services were provided
      • If services provided, the suspension is not counted towards the 10 days for a Manifestation Determination
expulsions
Expulsions
  • Under IDEA students with disabilities may be expelled
    • If the behavior was not a manifestation of the student’s disability
    • Services must still be provided
      • May be provided in a location other than the placement at the time of the incident
        • Alternative school
        • Home instruction
45 day removals
45-Day Removals
  • Unilateral removals
  • School officials may remove a student with disabilities for 45 calendar days for the following:
    • Weapons
      • The student carries a weapon to or possesses a weapon at school, on school premises, or to or at a school function under the jurisdiction of an SEA or an LEA; or
    • Drugs
      • The student knowingly possesses or uses illegal drugs, or sells or solicits the sale of a controlled substance, while at school, on school premises, or at a school function under the jurisdiction of an SEA or an LEA; or
    • Serious bodily injury
      • The student has inflicted serious bodily injury upon another person while at school, on school premises, or at a school function under the jurisdiction of an SEA or an LEA.
removal by an alj
Removal by an ALJ
  • To remove a student for dangerousness, a district must request a due process hearing
    • An administrative law judge from the Office of Administrative Law may remove a student with a disability to an interim alternative educational setting because there was a likelihood that continued placement in the current educational setting would result in injury to the student or other students.
data collection forms
Data Collection Forms
  • Report of Suspension/Removal of Students with Disabilities, for Other Reasons, including Offender Information
  • VV-SA Form
slide11

Report of Suspension/Removal of Students with Disabilities (Revised)for reasons other than violence, vandalism, weapons or substance abusefor the Electronic Violence and Vandalism Reporting System (EVVRS)2008-2009

School ______________________________

Incident Information

Incident Number: ________________ The EVVRS generates the incident number upon data entry.

Location of Incident: cafeteria, classroom, corridor, other inside school, school grounds, bus, building exterior, district office, other outside, school entrance, off-site program (____________)

Date of Incident: ________________ Time of Incident: ___________ ___ Bias

Police Notification: __None __Yes, complaint filed __Yes, no complaint filed __Gang-Related

Contact Name: _________________________ Contact Phone: ________________

Brief Description of the Reason for the Suspension: ___________________________________________________________

 __________________________________________________________________________________________________________

Offender Page Information

Student ID#:________________________

___Was the student suspended or removed from his/her educational setting?

__Yes __No

If yes, check the disciplinary action taken:

__Expulsion __In-school suspension* __Out-of-school suspension

Number of days suspended or removed for this incident:__________

Program/services provided upon disciplinary action (Check one):

__None __Assignments __Academic Instruction (only) __Support Services (only)

__Educational Program (academic instruction and support services)

__In-district alternative program* __Other in-district setting

__Out-of-district alternative program* __Home instruction __Other out-of-district setting

*District board of education or Department of Education approved only

violence vandalism and substance abuse vv sa offender information 2008 2009 revised
VIOLENCE, VANDALISM, ANDSUBSTANCE ABUSE (VV-SA) OFFENDER INFORMATION, 2008-2009 (Revised)

Please complete the following information for EACH offender involved in the incident.

OFFENDER TYPE STUDENT ID NUMBER_______ STUDENT NAME:______________________

____ Regular education student (Students of the school only) (Students of the school only)

____ Student with a disability

____ Student from another school

____ Non-student System-Assigned Incident Number_____________

For students of this school only, check the items which describe any action taken regarding this offender.

Removal: Was the student removed from his/her educational setting? ____Yes Use Group A or B, Action Taken ____No Use Group C, Action Taken

Disciplinary action taken: Group A, All Students: ____Expulsion ____In-school suspension ____Out-of-school suspension

Group B, Students with disabilities only: ____Unilateral removal ____Removal by ALJ

Group C, All students: ____None ____Detention ____Other

Days removed or suspended: _________________

Program/Services provided upon disciplinary action: ____None ____Assignment(s) ____Academic Instruction (only) ____Support Services (only)

____Educational Program (Academic Instruction and Support Services) ____*In-district alternative education program ____Other in-district setting

____*Out-of-district alternative education program ____Home Instruction ____Other out-of-district setting

Offender caused: ____ Bodily injury ____Serious bodily injury Offender incurred: ____ Bodily injury ____Serious bodily injury

*District Board of Education or Department of Education approved only

For students of this school only. Check the categories that describe the offender.

GRADE: ___PRE K ___K ___1 ___2 ___3 ___4 ___5 ___6 ___7 ___8 ___9 ___10 ____11 ___12 ___Un-Graded

GENDER RACE/ETHNICITY LEP: ____ Check if “Yes”

____ Male ____ American Indian

____ Female ____ Asian or Pacific Islander Section 504: ____ Check if “Yes”

____ Black or African-American

____ Hispanic or Latino

____ White (Not Hispanic)

SPECIAL EDUCATION ELIGIBILITY CRITERIA

____ Autism ____ Hearing impairments ____ Other health impairments ____ Speech language impairments

____ Deaf-blindness ____ Multiple disabilities ____ Orthopedic Impairments ____ Traumatic brain injury

____ Emotional disturbance ____ Mental retardation ____ Specific learning disabilities ____ Visual impairments

Check the type of incident involving this offender:

_____ Violence _____ Vandalism _____ Weapon _____ Substance Abuse

increase in other suspensions
Increase in Other Suspensions
  • Over the past five years, the number of suspensions of students with disabilities for reasons other than violence and vandalism has increased, dramatically so in 2007-08.
  • With the stress on Removal, the number is certain to increase.
  • Districts should review their data recording and entry procedures accordingly.
two levels of injury a change from 2007 08
Two Levels of Injury A Change from 2007-08
  • Bodily injury: Examples include concussions, fractured or broken bones, or cuts requiring stitches. Injury which requires professional medical attention but is not considered serious as defined below.
  • Serious Bodily Injury: Involves--(A) a substantial risk of death; (B) extreme physical pain; (C) protracted and obvious disfigurement; or (D) protracted loss or impairment of the function of a bodily member, organ, or mental faculty.
which type of injury see notes for answers
Which Type of Injury? (see notes for answers)
  • A student is blinded in an assault
  • A student’s arm is broken in a fight
  • A student gets a bloody nose in a fight
  • A student is assaulted with a knife; stitches are required to close the wound
let s practice
Let’s Practice
  • “Group up” with your neighbors
  • Take out the “Other Suspension” Form and the VV-SA Form
  • Pick a “Group Leader”
  • Pick a recorder who will complete one of the forms for the group.
a student with disabilities which form see notes
A student with disabilities: Which form? See Notes.
  • skipped detention and received a half-day ISS
  • cursed a teacher and received an eight day ISS
  • breaks the wrist of another student and threatens others
  • brings a handgun to school
new on the evvrs in 2009
New on the EVVRS in 2009
  • Incident Screen: Local # (optional)
  • Offender Screen: Removal, ISS, OSS, new options and requirements in Program Provided, Injury (two questions, two levels)
  • Victim Screen: ID for School Personnel (keep track as there is no edit check), injury (one question, two levels), non-specific group as victim type
offender information screen
Offender Information Screen
  • Removal – Select ‘No’ only if the student was not removed from his/her educational setting.
  • If a student was placed in an in-school “crisis room,” for example, select In-School Suspension for Action Taken and the appropriate Program Provided.
offender information cont
Offender Information (cont.)
  • Edit checks
    • “Days Suspended” must be > 0 (greater than zero) unless Action Taken is from Group C. Can be one-half (.5) day.
    • If “Days Suspended” >= 5, then Program Provided must be selected. If fewer than 5, then selection of Program Provided is optional (but recommended)
victim information screen
Victim Information Screen
  • Unspecified Group as Victim Type – Used, for example, when:
    • whole class is threatened (threat is recognized as serious, some probability of occurring
    • “Students in this school” are threatened
    • Not used for bomb threat
victim screen cont
Victim Screen (cont.)
  • ID for School Personnel
    • Why? Will allow for unduplicated count
    • Any combination of letters and numbers of three digits or more
    • Assign the same number to one individual
    • System does not check for previous entry of the number (no edit check)
entering data
Entering Data
  • Wait until you have all the information
  • Pick the right form (i.e., type of incident)
  • Incident Page: Always include location
  • After making correction, check school name, offender type, victim type (they may revert to the default value)
  • Victim of Violent Criminal Offense? If yes, enter information.
underreporting overrepporting and misreporting on the evvrs
Underreporting, overrepporting and misreporting on the EVVRS
  • Regroup.
  • Handout: “How would you classify . .”
  • From either Group A or B, decide as a group how you would report the incident described. Write it down.
  • Refer to your Incident definitions.
  • Be prepared to discuss. Expect disagreement.
underreporting overrepporting and misreporting on the evvrs cont
Underreporting, overrepporting and misreporting on the EVVRS (cont.)
  • Write a description of an incident that you think a district:
    • might report, but should not
    • might not report, but should
    • might report, but misclassify (what error would they make?)
evvrs data when the department monitors
EVVRS Data – When the Department monitors
  • Sharp declines sustained over 3 years;
  • Gap between expected vs. actual (based on size and type of school)
  • Observations made in QSACC visits
  • Complaints by citizens or staff
  • All four factors are examined together to select districts/schools to monitor
evvrs
EVVRS
  • Questions?
    • Tech Support: evvrs@doe.state.nj.us
    • Private Schools for the Disabled: evvrs-psd@doe.state.nj.us
    • Tech Support Phone: 609-292-1288
    • Using the EVVRS, DVD
    • User Manual, FAQs
evvrs revision for 2009 10
EVVRS Revision for 2009-10
  • What would you like to see
    • added,
    • changed and/or
    • Deleted?
  • What kind of reports would be most useful?
  • E-mail evvrs@doe.state.nj.us with ideas
april evvrs training repeat of february training
April EVVRS TrainingRepeat of February Training
  • 23rd Kenilworth Inn
  • 29th Robert Wood Johnson
  • 30th Gloucester Co. Office, Sewell
  • AM & PM sessions planned
  • Register @ http://education.state.nj.us/events/