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The EVVRS The Electronic Violence & Vandalism Reporting System Training: Winter, Spring 2009 Today’s Objectives Become familiar with all system features Reporting Incidents of Students with Disabilities : Understanding the changes made to the Offender Information Page.

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the evvrs


The Electronic Violence & Vandalism Reporting System

Training: Winter, Spring 2009

today s objectives
Today’s Objectives
  • Become familiar with all system features
  • Reporting Incidents of Students with Disabilities: Understanding the changes made to the Offender Information Page.
  • What to report: Avoiding under- and over-reporting, and misreporting.
where do the data go
Where do the data go?
  • Commissioner’s Report to the Legislature
  • Public Access Site
  • U.S. Department of Education
    • The NCLB Consolidated Performance Report
      • Reasons for Suspensions
      • Students disciplined (reason, grade)
    • Gun-Free Schools Report (Firearms)
    • Students with Disabilities Suspension Report
a quick tour of the system
A Quick Tour of the System
  • System documents
  • Entering data
    • VV-SA Incidents
    • Other Suspensions
  • Modifying data
reporting disciplinary incidents of students with disabilities

Reporting Disciplinary Incidents of Students with Disabilities

Suspension, Expulsion, 45-day Removals

federal and state requirements suspensions
Federal and State RequirementsSuspensions
  • The IDEA requires submission of disciplinary data by November 1 of each school year
  • Suspensions – at least half of the school day
    • Violations of the schools code of conduct
      • Disruptive behavior, late to class, disrespectful behavior, etc.
    • Out of school suspensions
      • More than 10 cumulative school days in a school year
      • More than 10 consecutive school days in a school year
    • In school suspensions
      • Must be reported, even if services were provided
      • If services provided, the suspension is not counted towards the 10 days for a Manifestation Determination
  • Under IDEA students with disabilities may be expelled
    • If the behavior was not a manifestation of the student’s disability
    • Services must still be provided
      • May be provided in a location other than the placement at the time of the incident
        • Alternative school
        • Home instruction
45 day removals
45-Day Removals
  • Unilateral removals
  • School officials may remove a student with disabilities for 45 calendar days for the following:
    • Weapons
      • The student carries a weapon to or possesses a weapon at school, on school premises, or to or at a school function under the jurisdiction of an SEA or an LEA; or
    • Drugs
      • The student knowingly possesses or uses illegal drugs, or sells or solicits the sale of a controlled substance, while at school, on school premises, or at a school function under the jurisdiction of an SEA or an LEA; or
    • Serious bodily injury
      • The student has inflicted serious bodily injury upon another person while at school, on school premises, or at a school function under the jurisdiction of an SEA or an LEA.
removal by an alj
Removal by an ALJ
  • To remove a student for dangerousness, a district must request a due process hearing
    • An administrative law judge from the Office of Administrative Law may remove a student with a disability to an interim alternative educational setting because there was a likelihood that continued placement in the current educational setting would result in injury to the student or other students.
data collection forms
Data Collection Forms
  • Report of Suspension/Removal of Students with Disabilities, for Other Reasons, including Offender Information
  • VV-SA Form

Report of Suspension/Removal of Students with Disabilities (Revised)for reasons other than violence, vandalism, weapons or substance abusefor the Electronic Violence and Vandalism Reporting System (EVVRS)2008-2009

School ______________________________

Incident Information

Incident Number: ________________ The EVVRS generates the incident number upon data entry.

Location of Incident: cafeteria, classroom, corridor, other inside school, school grounds, bus, building exterior, district office, other outside, school entrance, off-site program (____________)

Date of Incident: ________________ Time of Incident: ___________ ___ Bias

Police Notification: __None __Yes, complaint filed __Yes, no complaint filed __Gang-Related

Contact Name: _________________________ Contact Phone: ________________

Brief Description of the Reason for the Suspension: ___________________________________________________________


Offender Page Information

Student ID#:________________________

___Was the student suspended or removed from his/her educational setting?

__Yes __No

If yes, check the disciplinary action taken:

__Expulsion __In-school suspension* __Out-of-school suspension

Number of days suspended or removed for this incident:__________

Program/services provided upon disciplinary action (Check one):

__None __Assignments __Academic Instruction (only) __Support Services (only)

__Educational Program (academic instruction and support services)

__In-district alternative program* __Other in-district setting

__Out-of-district alternative program* __Home instruction __Other out-of-district setting

*District board of education or Department of Education approved only

violence vandalism and substance abuse vv sa offender information 2008 2009 revised

Please complete the following information for EACH offender involved in the incident.


____ Regular education student (Students of the school only) (Students of the school only)

____ Student with a disability

____ Student from another school

____ Non-student System-Assigned Incident Number_____________

For students of this school only, check the items which describe any action taken regarding this offender.

Removal: Was the student removed from his/her educational setting? ____Yes Use Group A or B, Action Taken ____No Use Group C, Action Taken

Disciplinary action taken: Group A, All Students: ____Expulsion ____In-school suspension ____Out-of-school suspension

Group B, Students with disabilities only: ____Unilateral removal ____Removal by ALJ

Group C, All students: ____None ____Detention ____Other

Days removed or suspended: _________________

Program/Services provided upon disciplinary action: ____None ____Assignment(s) ____Academic Instruction (only) ____Support Services (only)

____Educational Program (Academic Instruction and Support Services) ____*In-district alternative education program ____Other in-district setting

____*Out-of-district alternative education program ____Home Instruction ____Other out-of-district setting

Offender caused: ____ Bodily injury ____Serious bodily injury Offender incurred: ____ Bodily injury ____Serious bodily injury

*District Board of Education or Department of Education approved only

For students of this school only. Check the categories that describe the offender.

GRADE: ___PRE K ___K ___1 ___2 ___3 ___4 ___5 ___6 ___7 ___8 ___9 ___10 ____11 ___12 ___Un-Graded


____ Male ____ American Indian

____ Female ____ Asian or Pacific Islander Section 504: ____ Check if “Yes”

____ Black or African-American

____ Hispanic or Latino

____ White (Not Hispanic)


____ Autism ____ Hearing impairments ____ Other health impairments ____ Speech language impairments

____ Deaf-blindness ____ Multiple disabilities ____ Orthopedic Impairments ____ Traumatic brain injury

____ Emotional disturbance ____ Mental retardation ____ Specific learning disabilities ____ Visual impairments

Check the type of incident involving this offender:

_____ Violence _____ Vandalism _____ Weapon _____ Substance Abuse

increase in other suspensions
Increase in Other Suspensions
  • Over the past five years, the number of suspensions of students with disabilities for reasons other than violence and vandalism has increased, dramatically so in 2007-08.
  • With the stress on Removal, the number is certain to increase.
  • Districts should review their data recording and entry procedures accordingly.
two levels of injury a change from 2007 08
Two Levels of Injury A Change from 2007-08
  • Bodily injury: Examples include concussions, fractured or broken bones, or cuts requiring stitches. Injury which requires professional medical attention but is not considered serious as defined below.
  • Serious Bodily Injury: Involves--(A) a substantial risk of death; (B) extreme physical pain; (C) protracted and obvious disfigurement; or (D) protracted loss or impairment of the function of a bodily member, organ, or mental faculty.
which type of injury see notes for answers
Which Type of Injury? (see notes for answers)
  • A student is blinded in an assault
  • A student’s arm is broken in a fight
  • A student gets a bloody nose in a fight
  • A student is assaulted with a knife; stitches are required to close the wound
let s practice
Let’s Practice
  • “Group up” with your neighbors
  • Take out the “Other Suspension” Form and the VV-SA Form
  • Pick a “Group Leader”
  • Pick a recorder who will complete one of the forms for the group.
a student with disabilities which form see notes
A student with disabilities: Which form? See Notes.
  • skipped detention and received a half-day ISS
  • cursed a teacher and received an eight day ISS
  • breaks the wrist of another student and threatens others
  • brings a handgun to school
new on the evvrs in 2009
New on the EVVRS in 2009
  • Incident Screen: Local # (optional)
  • Offender Screen: Removal, ISS, OSS, new options and requirements in Program Provided, Injury (two questions, two levels)
  • Victim Screen: ID for School Personnel (keep track as there is no edit check), injury (one question, two levels), non-specific group as victim type
offender information screen
Offender Information Screen
  • Removal – Select ‘No’ only if the student was not removed from his/her educational setting.
  • If a student was placed in an in-school “crisis room,” for example, select In-School Suspension for Action Taken and the appropriate Program Provided.
offender information cont
Offender Information (cont.)
  • Edit checks
    • “Days Suspended” must be > 0 (greater than zero) unless Action Taken is from Group C. Can be one-half (.5) day.
    • If “Days Suspended” >= 5, then Program Provided must be selected. If fewer than 5, then selection of Program Provided is optional (but recommended)
victim information screen
Victim Information Screen
  • Unspecified Group as Victim Type – Used, for example, when:
    • whole class is threatened (threat is recognized as serious, some probability of occurring
    • “Students in this school” are threatened
    • Not used for bomb threat
victim screen cont
Victim Screen (cont.)
  • ID for School Personnel
    • Why? Will allow for unduplicated count
    • Any combination of letters and numbers of three digits or more
    • Assign the same number to one individual
    • System does not check for previous entry of the number (no edit check)
entering data
Entering Data
  • Wait until you have all the information
  • Pick the right form (i.e., type of incident)
  • Incident Page: Always include location
  • After making correction, check school name, offender type, victim type (they may revert to the default value)
  • Victim of Violent Criminal Offense? If yes, enter information.
underreporting overrepporting and misreporting on the evvrs
Underreporting, overrepporting and misreporting on the EVVRS
  • Regroup.
  • Handout: “How would you classify . .”
  • From either Group A or B, decide as a group how you would report the incident described. Write it down.
  • Refer to your Incident definitions.
  • Be prepared to discuss. Expect disagreement.
underreporting overrepporting and misreporting on the evvrs cont
Underreporting, overrepporting and misreporting on the EVVRS (cont.)
  • Write a description of an incident that you think a district:
    • might report, but should not
    • might not report, but should
    • might report, but misclassify (what error would they make?)
evvrs data when the department monitors
EVVRS Data – When the Department monitors
  • Sharp declines sustained over 3 years;
  • Gap between expected vs. actual (based on size and type of school)
  • Observations made in QSACC visits
  • Complaints by citizens or staff
  • All four factors are examined together to select districts/schools to monitor
  • Questions?
    • Tech Support:
    • Private Schools for the Disabled:
    • Tech Support Phone: 609-292-1288
    • Using the EVVRS, DVD
    • User Manual, FAQs
evvrs revision for 2009 10
EVVRS Revision for 2009-10
  • What would you like to see
    • added,
    • changed and/or
    • Deleted?
  • What kind of reports would be most useful?
  • E-mail with ideas
april evvrs training repeat of february training
April EVVRS TrainingRepeat of February Training
  • 23rd Kenilworth Inn
  • 29th Robert Wood Johnson
  • 30th Gloucester Co. Office, Sewell
  • AM & PM sessions planned
  • Register @