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Plumas Lake Elementary School District 2011-12 Unaudited Actuals September 20, 2012 Presented by Ajit Kang. Each student will reach their fullest potential as we strive for district excellence through sound leadership, effective communication, accountability, and investment in our staff. Agenda.

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Plumas Lake Elementary School District2011-12 Unaudited ActualsSeptember 20, 2012Presented by Ajit Kang

Each student will reach their fullest potential as we strive for district excellence through sound leadership, effective communication, accountability, and investment in our staff.

unaudited actuals
Unaudited Actuals

Financial data reflecting district’s fiscal status at the end of the 2011-12 school year

Revenues and expenditures for the entire year as reported by the district prior to the annual audit

general fund
General Fund

Assumptions

Revenue

Expenditures

Reserves

enrollment data
Enrollment Data

Enrollment – 2011-12 California Longitudinal Pupil Achievement Data System (CALPADS)

K-8: 1064 (3.6 percent increase from prior year)

Average Daily Attendance (ADA) – 2011-12 Principal Apportionment (P2)

1036.89 (4.3 percent increase from prior year)

education jobs fund program
Education Jobs Fund Program

Final Entitlement $226,118

Can be used for site expenditures only

Funding was used for the following:

Restored three day furloughs for site staff

One FTE PE Teacher – two part-time PE teachers at Rio and Cobblestone

Literacy Coach – shared by three sites

Part-time Library Clerk

Part-time Office Clerk at Rio

Grades K-2 Classroom teacher salaries

flexibility categorical programs
Flexibility – Categorical Programs

Education Code Section 42605 allows complete flexibility in the use of funds appropriated in the state budget for fiscal years 2008-09 through 2014-15 for numerous programs and can be used for any educational purpose.

All program requirements and compliance issues are waived for Tier III programs

Categorical programs subject to Tier III flexibility - next slide

Deferred Maintenance State Apportionment

Apportionment of $33,464 subject to Tier III flexibility until 2014-15

Transferred to Routine Restricted Maintenance .

Routine Restricted Maintenance – flexibility to decrease contribution from three percent to one percent.

contributions to restricted programs
Contributions to Restricted Programs

These programs are either under funded or receive no funding. The District has to contribute unrestricted dollars to these programs..

slide24
Education Code, Section 41372 requires elementary school districts to expend at least 60 percent of their current cost of education for classroom teachers and aides, plus associated benefits.

District met the requirement – 60.02 percent

2010-11 Audit Finding

District negotiated salary increase with certificated staff

District was able to decrease costs in other categories and stayed under budget

Current Expense Formula

Minimum Classroom Compensation

dealing with the budget crisis
Dealing with the budget crisis...
  • The District has a healthy fund balance, which has helped deal with what is now the fifth year of this budget crisis. The State began making reductions in 2008-09 and has continued to make cuts to the Education budget each year.
  • We have lost millions in State Aidsince the state budget crisis began - $4,364,353
    • 2011-12 - $1,433,469
    • 2010-11 - $1,206,900
    • 2009-10 - $1,237,421
    • 2008-09 - $486,563
  • We did receive some one –time Federal funds to help offset some of these cuts :
    • Americans Recovery & Reinvestment Act (ARRA) Special Ed Funds - $164,734
    • State Fiscal Stabilization Funds (SFSF) - $424,107
    • Education Jobs Funds - $226,118
  • The District has not deficit spent since 2007-08
  • We have managed the budget crisis through budget reductions in 2008-09, conservative budgeting, zero-based budgeting and continuous monitoring of the budget and our reserves.
  • And we’ve managed to:
    • Give raises to our staff and avoid furloughs
    • Keep small class sizes
    • Purchase curriculum, laptops, and Smart Boards
    • Hire new staff each year
    • Provide professional development for our staff
    • Expand services in Special Education while reducing costs
other district funds
Other District Funds

Fund 13 – Cafeteria Fund

Fund 14 – Deferred Maintenance Fund

Fund 25 – Capital Facilities Fund

Fund 52 – Debt Service Fund

Fund 49 – Capital Project Fund

Fund 35 – County School Facilities Fund

summary of fund 13 cafeteria fund
Summary of Fund 13 – Cafeteria Fund
  • Beginning Fund Balance - $16,659.91
  • Revenue - $407,641
    • Overall slight decline in revenue from prior year:
      • Federal and State reimbursements were slightly higher $2,113
      • Food Sales declined - $4,311
  • Expenditures - $426,711
    • Overall increase in total expenditures $7,516 from prior year
      • Decline in food and supplies costs from prior year - $19,659
    • Transferred direct costs to Fund 13 from Fund 01 - $34,489
      • Pacific Gas & Electric - utilities
      • Recology Yuba Sutter – garbage
  • Ending Fund balance – $500
    • Deficit spent $16,069.91
    • Contribution from General Fund - $3000.04
    • Ending balance - $500.00 (cash in banks)
summary of fund 14 deferred maintenance fund
Summary of Fund 14- Deferred Maintenance Fund
  • Deferred Maintenance is subject to Tier III Categorical Flexibility
    • Funds go into General Fund to help pay for maintenance costs
    • Fund balance was committed to deferred maintenance projects at 2011-12 First Interim
  • Beginning Fund Balance $98,705
  • Revenue - $1,434
    • Interest earning – $1,434
  • Expenditures
    • No deferred maintenance projects were planned during the 2011-12 school year
  • Ending Fund balance $100,139
summary of fund 25 capital facilities fund
Summary of Fund 25-Capital Facilities Fund
  • Beginning Fund Balance – 550,942
  • Revenue $170,585.18
    • Developer Impact Fees – 19 permits pulled for a total of $169,670
    • Interest - $915.18
  • Expenditures - $558,260.93
    • Direct Costs - $5,090.10
    • Services/Operating Expenses - $69,073
    • Capital Outlay - $13,712.70
    • COP Debt Service Payment - $475,475
  • Contribution from Fund 52 - $355,700
  • Ending Fund balance $518,966.04
    • Deficit spent - $31,975.75
    • Cash with fiscal agent - $477,150.39
    • County Treasurer - $41,815.65
summary of fund 52 debt service fund
Summary of Fund 52 – debt Service Fund
  • Beginning Fund Balance - $1,225,821
  • Revenue - $689,333.90
    • Interest earnings/miscellaneous – $713.13
    • Mello Roos Taxes
      • CFD #1 - $513,686.90
      • CFD #2 - $168,023.80
  • Expenditures - $519,767
    • Debt Service
      • CFD #1 Series 2005 - $305,175
      • CFD #1 Series 2007 - $126,250
      • CFD #2 - $88,062.50
      • Other - $279.50
  • Transfer Out to other Funds - $373,515
    • Fund 01 - $17,815.10 to cover CFD administrative costs
    • Fund 25 - $355,700
  • Ending Fund Balance $1,021,872.90
    • Deficit spent $203,948.20
    • Cash with fiscal agent - $465,778.66
    • County Treasurer $556,094.24
schedule of long term debt
Schedule of long-term debt

Note: Included new COP payment in the last column

gann limit
GANN Limit

Approve Resolution 2012-2– Resolution for Adopting the Gann Limit for 2012-13

State Constitution requires school agencies to perform Gann Limit calculations

Education Code sections 1629 and 42132 specify that governing boards of districts shall adopt a resolution to identify their estimated appropriations limits for the current year and their actual appropriations limit for the preceding year

Calculation is included in the Unaudited Actuals and data is extracted from the General Ledger –

Uses two factors to yield the change in our Gann Limit – Statewide factor for per capital personal income change and P2 ADA

Calculations identify how much state aid counts toward our Gann Limit so the State of California knows how much state aid counts toward their Gann Limit

2011-12 Appropriations subject to limit - $7,176,499

2012-13 Estimated appropriations subject to limit - $7,447,798