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Today’s Agenda:. Updates : - New Role in PS: Communications Director - New eProcurement suppliers & Catalog Improvements - Strategic Sourcing: Projected Savings for 2011 & Upcoming Projects - Improvement Projects Underway: Copiers, & Supplier Registration

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today s agenda

Today’s Agenda:

Updates :

- New Role in PS: Communications Director

- New eProcurement suppliers & Catalog Improvements

- Strategic Sourcing: Projected Savings for 2011 & Upcoming Projects

- Improvement Projects Underway: Copiers, & Supplier Registration

Spotlight Presentations:

- UW Sustainability Office

- Supplier Spotlight: Complete Office

- Business Diversity Program

News:

- New Federal Tax Requirements:1099

- New PAS Programming - Electronic Reimbursement Project

- Procard Update

slide3

Potential Savings from Strategic Sourcing Projects

$225M

Future Opportunities

Potential Savings of $13M from University wide contracts

$71M 2011 Commodities shown by %

$71M

2011 Contracts to be Established

$65M

2010 Contracts Established

Strategic Sourcing

$249M

Existing Contracts

-Patient care

-IT goods & services

-Life Sciences

-Office supplies

-Food

-Janitorial supplies

-Furniture

-Industrial Gases

-Consulting services

-Patient care

-IT goods & services

-Life Sciences

-Office supplies

-Food

-Janitorial supplies

-Furniture

-Industrial Gases

-Consulting services

slide5

eProcurement Update

eProcurement catalog improvements: - ABI: eInvoicing, custom quotes, standing orders, oligos - Invitrogen: eInvoicing, custom quotes, oligos - Fisher Scientific: eInvoicing, custom quotes, oligos and alcohol approvals - Praxair: eInvoicing, standing orders and toxic gas approvals - Sigma: eInvoicing, custom quotes, oligos - Bank & Office Interiors: eInvoicing, custom quotes - CDW-G: eInvoicing, custom quotesNew Catalogs in eProcurement! - Complete Office (federal small business) - Keeneys Office Products (State certified WBE) - Millipore

eProcurement

improvement project supplier registration process
Improvement Project: Supplier Registration Process

HOW CAN YOU HELP?

Refer suppliers to the “Information for Suppliers” web page. The most current version of the form will always be here.

http://f2.washington.edu/fm/ps/info-for-suppliers

What is it?

LEAN project to review

and improve the Supplier Registration Process

Goals:

  • Reduce the complexity of the process
  • Reduce the time it takes to register a supplier
  • Provide a single place to submit the supplier information

…oneplace …one way!

ImprovementProjects

slide7

Copier Project

1600 copiers on Campus!

Goal – provide new purchasing approaches / options

  • Inclusive Process

customer involvement

  • “Scoping” phase

help create direction

  • Sourcing Event

Improvement Projects

uw sustainability office

UW Sustainability Office

Katy Folk-WayAssistant Director of Creative Communications

Office of Environmental Stewardship and Sustainability

Sustainability

slide9

UW Environmental Stewardship and Sustainability Office

Paper Conservation &

Copier Initiative

Need to reduce usage by 30%

Need to use 100% recycled paper

Review:

  • double-sided printing
  • printing instead of filing
  • generic toner
  • multi-purpose devices (MPD)
  • upgrade to energy efficient machines
  • “rightsizing” copiers/printers
  • the need for individual printers
substitute house bill 2287
Substitute House Bill 2287

Three components:

Sustainability

uw paper conservation committee
UW Paper Conservation Committee

Paper Conservation Committee was formed in January 2010 and is sponsored by UW Finance and Facilities, and the UW Environmental Stewardship and Sustainability office

Committee members include representation from the following:

  • UWMC Materials Management & HMC Purchasing
  • UW Procurement Services
  • UW Recycling & Solid Waste
  • UW Creative Communications
  • UW & UW Medicine IT Services
  • UW Bothell - Facility Services & Physical Plant
  • UW Tacoma - Finance & Administration
  • UW Faculty
  • UW Educational Outreach

Sustainability

recycled paper measurement
Recycled Paper Measurement

UW Recycling & Solid Waste Office& UW Environmental Stewardship & Sustainability Office

Who will monitor the paper recycling rates?

Sustainability

HMC will need to develop a similar program.

questions or comments
Questions or comments?

Environmental Stewardship and Sustainability Office

Email: sustainableuw@uw.edu

Website: http://green.washington.edu

why complete office
Why Complete Office?
  • UW eProcurement Vendor
  • Consolidate Vendors – Increase Efficiency
  • Superb, Local Customer Service
  • Emphasis on Fiscally Responsible Sustainability
  • Easy, Efficient, Customizable Online Ordering
  • Higher Ed Experience
  • Low Competitive Prices
  • Departmental Focus

Complete Office

sampling of complete office customers
Sampling of Complete Office Customers

Insurance

Parker Smith & Feek

Propel (formerly Bratrud Middleton)

* Northwest Administrators

Law Firms

Gordon Thomas Honeywell, LLP

Foster Pepper & Sheflman, PLLC

Dorsey Whitney

Real Estate

Windermere Real Estate

GVA Kidder Mathews

* Vulcan

Distribution & Manufacturing

Food Service of America

Unified Grocers (formerly Associated Grocers)

Technology

BigFish Games

Classmates Online Inc.

Aerospace

Astronics AES

Precision Aerospace

Toray Composites

Non-Profits

* The Bill & Melinda Gates Foundation

SeaMar Community Health Services (29+ locations)

Puget Sound Blood Center

* Northwest Harvest

Government

* City Of Seattle

City of Issaquah

* City of Tukwila

City of Mercer Island

City of SeaTac

Education

University of Puget Sound

Renton School District

* Cornish College of the Arts

Local

* Seattle Art Museum

* Experience Music Project

* Woodland Park Zoo

Pike Place Market

Contractor & Building Services

* Sellen Construction

Lease Crutcher Lewis

Washington Energy Services

* GLY Construction

Financial Institutions

* Banner Bank (120 locations)

Viking Bank

* The Bank of Washington

* Whatcom Educ. Credit Union

Complete Office

* These customers are particularly focused on environmentally sustainable purchasing and operational practices, with which we assist them.

award winning local company
Award Winning Local Company

Puget Sound Business Journal100 Fastest Growing Private Companies2007, 2008, 2009, 2010

Tukwila GreenWorksBusiness Recycler of The Year2009

Inc.Inc. 5002008, 2009

Complete Office

Small Business Commerce AssociationTukwila Best of Business2009

King CountyBest Workplace for Recycling2009

Puget Sound Business JournalWashington's Best Workplaces2007

straight forward efficient website
Straight-forward, Efficient Website

“It’s Easy, Being Green!”

Complete Office

gogreen office
GoGreen Office

Complete Office

fiscally responsible sustainability
Fiscally Responsible Sustainability

Share a Pallet with a Friend! 

Complete Office

terracycle
Terracycle

Complete Office

The Husky Green Fund catalyzes university sustainability initiatives, such as activities that are set out in the UW Climate Action Plan that was submitted to the American College & University Presidents' Climate Commitment. This is a collaboration development fund working towards university-wide enrichment activities that bring students, faculty and staff together to achieve campus sustainability in Seattle, Bothell and Tacoma. The Husky Green Fund supports activities that continue the University's vision and leadership for environmental stewardship.

questions or comments1
Questions or comments?
  • Dan Marcus
  • Senior Account Manager
  • Phone: 206-336-5750
  • Email: dmarcus@complete-office.com
  • Fax: 206-628-8366
  • Complete Office Customer Service
  • Phone: 888-207-7360 / 206-628-0059
  • Email: sales@complete-office.com
  • Fax: 800-533-9237 / 206-628-8366
  • Web: complete-office.com | Twitter: @completewa

Complete Office

slide28

Business Diversity ProgramUpdate for the Procurement Services Fall ForumSeptember 2010Chesca Ward, Business Diversity ManagerUW Business Diversity Program Diversity Opportunity Transparency

Business Diversity

uw spend with m wbes
UW Spend with M/WBEs

FY 2008:

MBE: 0.67%

WBE: 1.25%

FY 2009:

MBE: 1.56%

WBE: 1.08%

FY 2010:

MBE: 1.04%

WBE: 0.70%

Business Diversity

connecting with suppliers
Connecting with Suppliers
  • Small Business Plans
    • Federal Contracts over $550K
    • Federal & State certified suppliers for plans
  • eProcurement
    • Keeney’s Office Products – NEW State WBE
    • Excel Gloves – State MWBE
    • Bioline, Fermentas (Federal)
  • Diverse Vendor Search
    • Available on BDP website
  • ProCard Purchases
  • Business Diversity Supplier Fair (December 9)

Business Diversity

contact bdp
Contact BDP

Chesca Ward, Business Diversity Manager

qsw@uw.edu

(206) 616-3741

http://www.washington.edu/admin/bdp/

http://f2.washington.edu/fm/ps/

Business Diversity

slide33

PAS Reports Project

  • Goal:
    • Provide visibility into the PAS data by use of a Web Based Business Intelligence Reporting Tool

PAS Reports

  • Example: ‘Invoice Status by Department’ report
slide34

New Federal Law: 1099 Reporting

  • New Federal law requires 1099 reporting for all goods and services purchased starting in 2012

1099 Reporting

new pas programming
New PAS Programming:
  • As of September 22nd, you now have the ability to update the "department contact" on PAS POs 

PAS Programming

  • Step-by-Step Instructions are online:http://f2.washington.edu/fm/ps/change-dept-contact
electronic reimbursement project
Electronic Reimbursement Project
  • Team consists of central office staff and several customers to come up with a recommendation for using an eFormfor reimbursements.

ElectronicReimbursement

slide38

ProCard Update

ProCard Update